Supply, delivery, installation, commissioning, maintenance and training of a laser particle size analyser with dynamic image analysis for necsa's nuclear materials research group

• All notices and communications must be sent to the addresses specified in the SLA, which serves as the domicilium citandi et executandi for both parties.
• Contact persons are listed in the SLA.
• Notices may be delivered physically, by registered post, facsimile, or email, with deemed receipt rules: physical delivery on delivery; registered post 7 days after posting; facsimile or email on day of transmission.

• Submit a complete bid as per the Bid Documents, including a Service Level Agreement (SLA) that addresses specific conditions for the services.
• The SLA may amplify or amend the standard Terms and Conditions of Contract; where conflict arises, the SLA provisions take precedence.
• Ensure all required returnable documents are included as specified in the Bid Documents.
• No contract will be concluded with bidders whose tax matters are not in order; an original SARS Tax Clearance Certificate must be submitted before award.
• All communications and notices must be sent to the addresses and contact persons specified in the SLA (domicilium citandi et executandi).
• Be aware that failure to deliver on time may result in penalties and potential termination of the contract.

• General: Must be a legally registered entity (local or foreign); compliance with South African procurement and tax laws; no outstanding tax liabilities (valid SARS tax clearance certificate required).
• Technical: Proven experience in supplying, installing, and maintaining laser particle size analyzers with dynamic image analysis; capability to provide training and post-installation support; ability to meet NECSA's technical specifications and quality standards.
• B-BBEE: Preference given to bidders who subcontract Black Empowerment Companies (as per South African B-BBEE policies).
• Financial: Financial stability to fulfil contract obligations (may require proof of financial capacity); adequate insurance coverage for liabilities and goods in transit.
• Deliverable acceptance: NECSA evaluates deliverables in stages per the agreed schedule; 7-day Evaluation Period to verify conformance; non-conformities must be corrected at Service Provider's expense, followed by a 7-day Verification Period; deliverables deemed accepted if NECSA does not notify within the Evaluation or Verification Periods.

• Scope: Supply, delivery, installation, commissioning, maintenance, and training for one Laser Particle Size Analyser with dynamic image analyser for the Nuclear Materials Research Group.
• Provide a Project Plan and Schedule of Deliverables (Annexure B in the SLA) outlining activities, deliverables, and milestones/timelines.
• Provide a Proposal (Annexure A or referenced therein) detailing proposed course of action, solutions, and resources required.
• Services must be completed in accordance with the stages/phases set out in the Project Plan.
• Any variations to the Project Plan must be agreed upon in writing by both parties if unforeseen circumstances arise.
• Deliverables must conform to NECSA requirements; acceptance process includes 7-day Evaluation Period and correction of non-conformities.

Methodology requirements:

• A Project Plan and Schedule of Deliverables (Annexure B in the SLA) must outline activities, deliverables, and milestones/timelines.
• A Proposal (Annexure A or referenced therein) must detail the proposed course of action, solutions, and resources required.
• Services must be completed in accordance with the stages/phases set out in the Project Plan.
• Variations to the Project Plan must be agreed upon in writing if unforeseen circumstances arise (e.g., delays in obtaining documentation).

Quality management and deliverable acceptance:

• NECSA has a 7-day Evaluation Period after furnishing of Reports/Deliverables to verify conformance.
• If non-conformity is identified, the Service Provider must correct it at its own expense; NECSA then has an additional 7-day Verification Period.
• NECSA will provide reasonable assistance to the Service Provider to verify and correct non-conformities.
• If NECSA does not notify the Service Provider of acceptance or non-conformity within the Evaluation or Verification Period, the deliverables are deemed accepted.

Pricing and payment details:

• Fees are specified in the Pricing Schedule (Annexure E in the SLA) and are payable only after full performance and acceptance of Services and deliverables.
• Monthly statements, original invoices, and associated documents must be submitted by the last day of each month.
• Payments are made within 30 days of statement date via electronic bank transfer.
• NECSA may withhold a 10% Retention Fee, payable within 3 months of receipt of all Goods/Services and issuance of a certificate of acceptance.
• Labour costs for installation/erection must be invoiced monthly; payments are made within 30 days if correct. Errors are adjusted in subsequent payments.
• Travel, accommodation, and disbursement expenses not included in Fees must be invoiced separately under the same rules.

• Fees are as set out in the Pricing Schedule (Annexure E in the SLA) and are payable only after full performance and acceptance of Services and deliverables.
• Submit a monthly statement, original invoice, and associated documents by the last day of each month for Fees due after deliverable acceptance.
• Payments are made within 30 days of statement date via electronic bank transfer to the Service Provider's nominated account.
• NECSA may withhold a 10% Retention Fee, payable within 3 months of receipt of all Goods/Services and issuance of a certificate of acceptance.
• For labour costs (e.g., installation/erection), submit monthly statements; payments made within 30 days if correct; errors adjusted in subsequent payments or retention fee payment.
• Travel, accommodation, and disbursement expenses not included in Fees must be invoiced separately, subject to the same submission rules.
• Penalties for late delivery: NECSA may deduct a sum calculated per the Penalty Formula (Annexure D in the SLA) for each day of delay until actual delivery or performance.

• Tax Clearance Certificate: No contract will be awarded to bidders with outstanding tax matters; an original SARS Tax Clearance Certificate must be submitted before award.
• Local Service Providers: Responsible for all taxes, duties, license fees, etc., incurred until delivery of goods to NECSA.
• Foreign Service Providers: Responsible for all taxes, stamp duties, license fees, and levies imposed outside South Africa.
• Subcontracting: Must give preference to Black Empowerment Companies as subcontractors; notify NECSA in writing of all subcontracts awarded; this does not relieve the Service Provider of liability.
• Insurance: Goods supplied must be fully insured in a freely convertible currency against loss or damage during manufacture, acquisition, transportation, storage, and delivery as specified in the SLA.
• Confidentiality: All NECSA Data and proprietary information must be held in confidence; employees/agents must be aware of Section 51 of the Nuclear Energy Act, 1999, and sign confidentiality agreements.
• Intellectual Property: Service Provider's IP/technology remains their property, but NECSA retains ownership of its data; improvements to NECSA Data remain NECSA's property; Service Provider grants NECSA a royalty-free, perpetual, non-exclusive licence for IP used in deliverables.

B-BBEE requirements:

• Service Providers must give preference to Black Empowerment Companies when subcontracting.
• Written notification of all subcontracts awarded must be provided to NECSA.

Special conditions:

• The SLA addresses specific conditions applicable to the Services and may amplify or amend the standard Terms and Conditions of Contract.
• In case of conflict between the SLA and the standard Terms and Conditions, the SLA provisions take precedence.

NECSA evaluates deliverables in stages as per the agreed schedule:

• 7-day Evaluation Period to verify conformance with requirements.
• Non-conformities must be corrected by the Service Provider at its own expense, followed by a 7-day Verification Period.
• Deliverables are deemed accepted if NECSA does not notify the Service Provider of acceptance or non-conformities within the Evaluation or Verification Periods.

Returnable Documents: Not specified in the provided text.

Supply, deliver, install, commission, maintain, and provide training for one Laser Particle Size Analyser with dynamic image analyser for the Nuclear Materials Research Group. Non-compliance with any required particulars may invalidate the bid.

Closing date: 19 August 2026 at 11:00. Bids must be valid for 120 days from the closing date.

Bidding procedure enquiries: Mr Fhatuwani Mukwevho. Telephone: 012 305 5531. Email: [email protected]. Submission address: Necsa Gate 3, R104 Elias Motsoaledi Street (Church Street West Ext), Pelindaba.

Submit bids in the official bid box at Necsa Gate 3, R104 Elias Motsoaledi Street (Church Street West Ext), Pelindaba by 11:00 on 19 August 2026. Late submissions will not be accepted. Use only the official forms provided (do not re-type). Bids must include: signed bidder disclosure (SBD 3.2), pricing schedule, preference points claim form (SBD 6.1), and contract form (SBD 7.1). Failure to comply with any required particulars may render the bid invalid. The successful bidder must sign a written contract (SBD 7).

Supply, deliver, install, commission, maintain, and provide training for one Laser Particle Size Analyser with dynamic image analyser for the Nuclear Materials Research Group. Non-compliance with any required particulars may invalidate the bid.

Pricing must be submitted on the official pricing schedule (SBD 3.2). Offers must remain valid for 120 days from the closing date. Payment terms: within 30 days after receipt of an invoice accompanied by a delivery note.

Bidders must: Submit a Tax Compliance Status (TCS) PIN or CSD number. Foreign suppliers not liable for taxation in South Africa are exempt from TCS PIN requirements. Submit a B-BBEE Status Level Verification Certificate or sworn affidavit (for EMEs & QSEs) to qualify for preference points. Bidders listed in the Register for Tender Defaulters or List of Restricted Suppliers will be disqualified. No bids will be considered from persons in the service of the state or entities with directors/members in the service of the state. Proof of authority (e.g., company resolution) must be submitted if bidding under a specific capacity.