The garden route district municipality seeks a locally based service provider to collaborate on destination marketing, management, and development initiatives for the garden route and klein karoo region over a three-year period. The partnership aims to boost tourism's economic impact, enhance brand awareness, and drive sustainable growth through joint efforts in marketing platforms, events, and stakeholder engagement.
Key Requirements
Must be locally based in the Garden Route region for physical stakeholder engagements. - Submit a valid SARS Tax Compliance Status (TCS) PIN and B-BBEE certificate (or sworn affidavit for EMEs/QSEs). - Register on the Central Supplier Database (CSD) and provide proof of municipal rates/taxes compliance or a valid lease agreement. - Attend the compulsory briefing session on 18 June 2026 via Microsoft Teams. - Achieve a minimum of 70/100 points in functionality evaluation (marketing, management, development, events, finance). - Provide proof of prior experience in destination marketing/management (e.g., strategies, agreements, event participation). - Bids must be submitted in a sealed envelope to the bid box at 54 York Street, George, by 11:00 on 03 July 2026.
Appointment of a service provider to undertake specific initiatives and collaborations in terms of destination marketing, desination development for a period of three years
Briefing SessionCompulsory
Date & Time
Friday, 03 July 2026 - 11:00
Venue
null
Important: Attendance at this briefing session is mandatory. Bids from suppliers who do not attend may be disqualified.
Professional Services & Consulting Industry Profile
Regulatory Bodies
SAICA
Tenders in this industry often require registration with these bodies.
Typical Documents
5 items
Company Registration (CIPC)
Tax Clearance Certificate
B-BBEE Certificate
CSD Registration
Company Profile
Recommended Certifications
Having these can improve your winning chances: CA(SA) - Chartered Accountant, PMI-PMP (Project Management Professional), Prince2 Practitioner, Six Sigma Certification
Document read. The full tender notice and its supporting documents are read end-to-end. Key sections, requirements, dates, and contact details are identified and pulled into a working summary you can act on.
Compliance review. The working summary is checked against South African procurement standards — PFMA, PPPFA, B-BBEE, CIDB, local content, and preferential procurement — so nothing critical is missed before you start your bid response.
DocumentGRDM3225-26 Appointment of a service provider to undertake specific initiatives and collaborations in terms of marketing destination.pdfReview complete
Description
Important Dates
04 Jun
2026
PUBLICATION
Tender Published
Tender was published
03 Jul
2026
DEADLINE
Closing Date
Tender closing date
Procurement Rules & Compliance ContextThis tender may be governed by South African public procurement rules covering fairness, transparency, preferential procurement, anti-corruption, administrative justice and access to information.
7 rules
These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
Core procurement rules
These rules commonly apply to South African public-sector procurement.
7
Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
high
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Constitution of the Republic of South Africa, 1996 – Section 217
Act 108 of 1996 (s217)
high
This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
GRDM3225-26 Appointment of a service provider to undertake specific initiatives and collaborations in terms of marketing destination.pdf
The Garden Route District Municipality (GRDM) is inviting bids for the appointment of a service provider to undertake destination marketing, management, and development initiatives for the Garden Route and Klein Karoo region over a three-year period. The successful bidder will collaborate on tourism promotion, strategic marketing, event management, and sustainable development projects to boost economic growth and tourism in the region.
Not sure if your business is ready for this tender? Check CSD, CIDB, and B-BBEE requirements, run a readiness assessment, and move from opportunity to submission.
Based on 13 comparable awarded tenders. Companies with similar profiles typically bid near the median.
* Estimates are based on historical data and do not guarantee actual award values.
Bid-ready summary. The submission guidelines, evaluation criteria, technical, financial, and compliance sections are refined into professional, easy-to-scan prose. This is the final version you can rely on when preparing your bid or briefing your team.
We refine every tender document through these stages so you can brief your team and prepare your bid with confidence. Anything marked as "in progress" will be upgraded automatically — no action required from you.
Document read
Compliance review
Bid-ready summary
Source: GRDM3225-26 Appointment of a service provider to undertake specific initiatives and collaborations in terms of marketing destination.pdf
The tender is for appointing a service provider to collaborate on destination marketing, management, and development for the Garden Route and Klein Karoo region for three years.
The service provider will work with the Garden Route District Tourism Office.
Objectives include growing tourism's economic contribution, developing brand awareness, and generating bookings.
Key focus areas involve marketing platforms, trade shows, film industry development, familiarization trips, marketing material creation, event promotion, stakeholder collaboration, data sourcing, database development, skills analysis, website support, and events policy development.
The service provider must be locally based in the Garden Route region.
Reporting is required quarterly with proof of initiatives and costs.
All produced media and materials become the property of the Tourism Division.
Important Dates
Source: GRDM3225-26 Appointment of a service provider to undertake specific initiatives and collaborations in terms of marketing destination.pdf (TENDER)
Closing date and time: 03 July 2026 at 11:00.
Compulsory briefing session: An open session via Microsoft Teams on Thursday, 18 June 2026 from 10:00 to 11:00. Meeting ID: 364 147 343 036 527, Passcode: SA3w2Fk6.
Tender documents available from: 04 June 2026.
Tender opening: Immediately after the closing time at the Municipal Head Office, 54 York Street, George.
Contact Information
Source: GRDM3225-26 Appointment of a service provider to undertake specific initiatives and collaborations in terms of marketing destination.pdf (TENDER)
Submission address: Bid box at the entrance, Garden Route District Municipality, 54 York Street, George, 6530.
Postal address for couriered bids: Garden Route District Municipality, Attention: Supply Chain Management Unit, PO Box 12, George, 6530.
Submission Guidelines
Source: GRDM3225-26 Appointment of a service provider to undertake specific initiatives and collaborations in terms of marketing destination.pdf (TENDER)
Submit your bid in a sealed envelope clearly marked with the bid number GRDM/32/25-26, title, and closing date/time.
Deliver the bid to the bid box at the entrance of the Garden Route District Municipal Offices, 54 York Street, George, 6530, by 11:00 on 03 July 2026.
Faxed, emailed, or late bids will not be accepted. Bids may be posted or couriered at your own risk but must be deposited in the bid box before the closing time.
Complete all required forms in black ink, sign and initial each page. Do not retype or alter the bid documents.
Attach a copy of the board resolution authorizing the signatory.
Include a valid SARS Tax Compliance Status (TCS) PIN. For consortia/joint ventures, each party must submit their own TCS PIN.
Include a valid B-BBEE certificate or sworn affidavit. Joint ventures must submit a certificate in the joint venture's name.
Submit a recent municipal account for rates and taxes for your business and directors, or a valid lease agreement.
Ensure your company is registered on the Central Supplier Database (CSD).
Bids remain valid for 120 days after the closing date.
Do not contact the Municipality about your bid between the bid opening and contract award.
Evaluation Criteria
Source: GRDM3225-26 Appointment of a service provider to undertake specific initiatives and collaborations in terms of marketing destination.pdf (TENDER)
Functionality scoring requires a minimum of 70 out of 100 points.
Destination Management (25 points): Track record duration and proof of agreements.
Destination Development (20 points): Forum participation, skills projects, research.
Events/Festivals (15 points): Event marketing, fund sourcing, fund securing.
Finance and Accountability (10 points): Bank confirmation, financial statements.
The preferential procurement system (80/20 or 90/10) applies, with points for price, B-BBEE status, and locality.
Mandatory requirements:
Registration on the Central Supplier Database (CSD).
Valid Tax Compliance Status (TCS) Pin (or CSD number if TCS unavailable).
Submission of B-BBEE certificate (or sworn affidavit for EMEs/QSEs).
No undisputed municipal service arrears (over 3 months) or tax non-compliance.
Bidder must not be in the service of the state (or have undisclosed conflicts of interest).
Local presence in the Garden Route Region (for physical stakeholder engagements).
Technical Specifications
Source: GRDM3225-26 Appointment of a service provider to undertake specific initiatives and collaborations in terms of marketing destination.pdf (TENDER)
Scope: Collaborate with the Garden Route District Tourism Office on destination marketing, management, and development for three years.
Core functions: Promote sustainable tourism development, involve local communities, and protect environmental attributes.
Key collaboration areas include:
Collective planning for marketing platforms and trade shows.
Facilitating regional film industry development.
International trade show representation.
Organizing familiarization trips for tourism buyers and media.
Developing and distributing tourism marketing material.
Promoting events, attractions, and tourism routes.
Collaborating with local, provincial, national, and international stakeholders.
Sourcing tourism data and statistics.
Developing a regional tourism database.
Analysing tourism skills needs and proposing development programs.
Updating and advocating for the regional tourism website.
Assisting in developing an events policy.
The service provider must be locally based in the Garden Route region.
Reporting: Submit quarterly reports with proof of implemented initiatives and expenditure.
Media ownership: All work produced becomes the property of the Tourism Division.
Experience & Qualifications
Source: GRDM3225-26 Appointment of a service provider to undertake specific initiatives and collaborations in terms of marketing destination.pdf
Minimum requirements:
A supporting letter from any sphere of government.
At least two previous award letters for destination marketing/management/development with references from the past two years.
Attendance at the compulsory briefing session.
Confirmation of co-contribution for regional initiatives.
Experience themes include heritage, golf, cuisine, adventure, wildlife, and coastal experiences.
Scoring based on track record in destination marketing, management, development, events, and financial accountability.
Pricing Schedule
Source: GRDM3225-26 Appointment of a service provider to undertake specific initiatives and collaborations in terms of marketing destination.pdf
Use the official pricing schedule (MBD 3.1) for firm prices only.
Include all applicable taxes and delivery costs.
Provide municipal accounts for rates and taxes or a lease agreement.
Financial Requirements
Source: GRDM3225-26 Appointment of a service provider to undertake specific initiatives and collaborations in terms of marketing destination.pdf (TENDER)
Submit firm prices only on the official pricing schedule (MBD 3.1). Non-firm prices are not accepted.
Include all applicable taxes (VAT, PAYE, income tax, UIF, skills levies) in your bid price.
All delivery costs must be included.
Provide a municipal account for rates and taxes for your business and directors, or a valid lease agreement.
Bidders in arrears with municipal rates and taxes for over three months will be disqualified.
For procurement above R10 million, submit audited or unaudited financial statements for the past three years.
Compliance Requirements
Source: GRDM3225-26 Appointment of a service provider to undertake specific initiatives and collaborations in terms of marketing destination.pdf (TENDER)
Mandatory registration on the Central Supplier Database (CSD).
Submit a valid SARS Tax Compliance Status (TCS) PIN. Foreign suppliers must complete a pre-award questionnaire.
Submit a valid B-BBEE certificate or sworn affidavit. Joint ventures must submit a certificate in the joint venture's name.
Complete the declaration of interest (MBD 4) and confirm no conflict with state employees.
Submit a municipal account for rates and taxes or a lease agreement.
Bidders must not be in the service of the state.
Preference points are allocated for B-BBEE status level and locality.
Environmental
Source: GRDM3225-26 Appointment of a service provider to undertake specific initiatives and collaborations in terms of marketing destination.pdf
Activities must promote sustainable development and protect environmental and ecological attributes of the destination.
Contractual Terms
Source: GRDM3225-26 Appointment of a service provider to undertake specific initiatives and collaborations in terms of marketing destination.pdf
The successful bidder must sign the contract within 30 days of notification.
The contract duration is three years, subject to budget availability.
The Municipality may terminate the contract if dissatisfied with work quality or turnaround times.
General and special conditions of contract apply.
The successful bidder is liable for stamp duties and retentions.
Contract documents are in English.
The Municipality is not liable for bid preparation expenses.
Wrong information may lead to cost recovery by the Municipality.
Bidders must declare any conflicts of interest and not be in the service of the state.
For contracts above R10 million, provide financial statements and disclose any disputes with organs of state.
Sets the constitutional standard for fair, equitable, transparent, competitive and cost-effective public procurement.
Relevant because this is a South African public-sector procurement opportunity.
This tender has strong source evidence, including source metadata and supporting tender information synced from the government tender portal.
Tenders SA is not the issuing authority. All tenders are automatically synced from the official government tender portal. Always confirm final submission details, closing dates, briefing sessions, eligibility requirements, and documents on the official government portal before applying.