Acquisition of office property and parking space for hda in rustenburg, north-west province

For queries during the RFP process, contact: [email protected]. Submission address: Housing Development Agency, 4 Kikuyu Road, Sunninghill, 2157. Post-closing communication: SCM Official at [email protected].

Submit bids in two sealed envelopes/boxes: Volume 1 (Envelope 1) for compliance, technical, and functional response; Volume 2 (Envelope 2) for financial proposal and SBD 6.1 (Preference Points Claim Form). Do not include pricing in Volume 1. Submit 1 original hard copy and 1 electronic copy on a USB clearly marked with the bidder’s name. Address submissions to: SCM Office, Housing Development Agency, 4 Kikuyu Road, Sunninghill, 2157. Deposit in the HDA tender box. Late submissions or incorrect addresses will be disqualified. Required returnable documents: SBD 1 (Invitation to Bid), SBD 4 (Declaration of Interests), SBD 6.1 (Preference Points Claim Form), Pricing Schedule (Annexure 2). All documents must be signed in black ink, with certified copies where applicable, and in English (A4 format, except graphics up to A3). Pages must be consecutively numbered. Non-compliance with submission format may result in disqualification. Bidders must confirm receipt of clarifications and ensure responses to clarifications are received by the deadline.

Evaluation stages: 1) Admin compliance: Check for completeness of required documentation (SBD 1, SBD 4, SBD 6.1, CSD Report, COIDA Letter of Good Standing). Incomplete or non-compliant bids will be disqualified. 2) Technical/functional evaluation: Minimum threshold of 70% required to proceed. Criteria include: Proposed offices (50 points: office space, boardrooms, parking, ablutions), Facilities (50 points: Floor Area Ratio, property access, property extent). Site inspection will be conducted. 3) Price and Specific Goals: 80/20 point system (Price: 80 points, Specific Goals: 20 points). Specific Goals include Black Women Owned (max 4), Youth (max 7), Disabled People (max 5), Military Veterans (2), HDSA (2). Proof required via CSD or sworn affidavit. Joint ventures must submit a signed agreement and consolidated specific goals proof. 4) Bidder verification: Verification of information supplied. 5) Best and Final Offer (BAFO) may be requested if no bids meet requirements or affordability criteria. Final evaluation conducted on 80/20 basis.

Scope: Acquisition of suitable property for offices and parking space in Rustenburg, North-West Province. Requirements: Office space between 450 sqm and 650 sqm with 15+ parking spaces. Mandatory property criteria: Complete built structure, located in Rustenburg areas (e.g., Bo-Dorp, Geelhoutpark), Certificate of Occupancy and Electrical Certificate of Compliance, proof of ownership (Title Deed/Bank Documents/Deeds Office search printout <1 month old), legal mandate (Power of Attorney if acting as agent/broker). Additional requirements: No Voetstoots (latent defects agreement for 12 months or diagnostic assessment for internal pipes, rising damp, concealed termite damage, etc.). Technical/functional evaluation includes: Office space (2x individual offices, 1x reception, 1x open-plan for 8+ officials), boardrooms (2x20 seater preferred), parking (15+ spaces), ablutions (2+ his/hers toilets), Floor Area Ratio (FAR ≥160 sqm preferred), property access (2+ entry points preferred). Submit building plans, site development plans, locality maps, and Surveyor General diagrams. Site inspection will be conducted on qualifying bids.

Pricing must be in South African Rand, VAT inclusive. Submit pricing in Annexure 2 (Volume 2/Envelope 2) strictly as per the schedule; deviations may disqualify the bid. Include cost breakdown, price escalation basis/formula, and firm price offer. Discounted prices are considered only in the final evaluation stage. The HDA may negotiate market-related prices with top-scoring bidders if their prices are not market-related. BAFO may be requested if no bids meet affordability/value-for-money criteria. Validity period of bids: 120 business days from closing date. Bidders may be requested to extend validity at the same terms and conditions.

Mandatory compliance: Register on National Treasury’s Central Supplier Database (CSD) at https://secure.csd.gov.za. Submit CSD Report and unique registration reference number. Tax Compliance: Must comply with Income Tax Act and VAT Act. Submit Tax Compliance Status (TCS) PIN or Tax Clearance Certificate via CSD. Foreign bidders must also comply. Complete SBD 1 (mandatory returnable). COIDA Letter of Good Standing required. B-BBEE: Submit SBD 6.1 (Preference Points Claim Form) with proof (CSD or sworn affidavit) for Specific Goals (Black Women Owned, Youth, Disabled People, Military Veterans, HDSA). Joint Ventures/Consortia: Submit signed JV/consortium agreement with % split and responsibilities. Each party must be CSD-registered and tax-compliant. CIDB registration required if applicable. All documents must be original or certified copies. Bidder must confirm they have read and understood the terms and conditions of the contract and indicate any terms they do not accept.