Publishing services for kruger2026 conference proceedings – nrf ithemba labs

Submission and technical/SCM enquiries: Email [email protected]. Delivery address: iThemba LABS, ATT: SCM Department, Old Faure Road, Faure, 7131. Postal address: PO Box 722, Somerset West, 7129. Phone: +27 21 843 1000. Fax: +27 21 843 3525. Website: http://www.tlabs.ac.za. CSD support: +27 (0) 12 406 9222 or [email protected].

Submit via email only to [email protected]. Late submissions will not be accepted. Required returnable documents: SBD 4 (Bidder Disclosure, signed and completed - mandatory), SBD 6.1 (Preference Points Claim, signed and completed with B-BBEE certificate or sworn affidavit - optional for local bidders), CSD Summary Report (from www.csd.gov.za - mandatory), Pricing (completed or official quotation - mandatory). Portfolio of evidence (mandatory): prior conference proceedings of more than 100 papers, company profile, databases where journal is published, proven track record of online publication of international academic/scientific conference proceedings in nuclear science, stable online platform for submission management. Changes to RFQ template or terms after closing date/time will not be considered. Failure to provide mandatory documents may result in disqualification.

Mandatory forms: SBD 4 (Bidder Disclosure, signed and completed). Optional: SBD 6.1 (Preference Points Claim, signed and completed with B-BBEE certificate or sworn affidavit). Additional: CSD Summary Report (www.csd.gov.za).

Evaluation stages: Administrative compliance, functionality, price, and B-BBEE. Scoring: 80/20 preference point system (80 points for price, 20 points for B-BBEE). Mandatory requirements: Registered on Central Supplier Database (CSD), tax-compliant (valid Compliant Tax PIN), submission of all mandatory documents (SBD 4, SBD 6.1, B-BBEE proof, CSD Report), no tender defaulter/restricted supplier status, proven track record in publishing international academic/scientific conference proceedings (especially nuclear science), stable online platform for submission management. Preferential points: B-BBEE status (Level 1-3: 8 points, Level 4-6: 6 points, Level 7-8: 2 points), 51%+ Black-owned (3 points), 51%+ Black female-owned (3 points), 51%+ Black youth-owned (1 point), 51%+ owned by People with Disabilities (1 point), EME/QSE (4 points). Contract awarded to highest-scoring bidder. If all bids exceed R1,000,000, the RFQ is automatically cancelled.

Scope: Publishing services for the proceedings of the Seventh Biennial Workshop on Discovery Physics at the LHC (Kruger2026), held 30 November–4 December 2026. Expected participants: ~100. Publication requirements: Online, open-access conference proceedings (freely accessible and downloadable in perpetuity), estimated 50 papers (~300 pages), submission deadline 30 April 2027, publication deadline 30 June 2027. Content and metadata: Prepare online metadata (title, authors, affiliations, abstracts, references), assign DOI identifiers via CrossRef®, publish PDFs with HTML metadata. Quality and presentation: All articles in colour, indexed in main databases, access to journal services (citation tracking, metrics, view count, etc.), social bookmarking links, perpetual archiving. Quality checks: Symbols, tables, graphs, numbering, author affiliations, English grammar/consistency, spelling, punctuation, file errors. Mandatory supplier qualifications: Proven track record of online publication of international academic/scientific conference proceedings in nuclear science, stable online submission management platform, portfolio of prior conference proceedings (>100 papers), company profile, and databases where journal is published.

Mandatory supplier qualifications: Proven track record of online publication of international academic/scientific conference proceedings in nuclear science. Stable online platform for managing submissions. Portfolio of evidence: Prior conference proceedings with more than 100 papers, company profile, and databases where the journal is published.

Pricing: Quotes must be valid for 60 days from RFQ closing date, firm, and inclusive of VAT. Currency: ZAR. Payment terms: Standard 30 days from invoice receipt date (as Schedule 3A public entity). Advance payments: Require a payment guarantee approved by iThemba Labs Finance. Shorter payment terms (7/14 days): Mutually agreed at pricing proposal submission, may require a Payment Guarantee to mitigate risks. Firm delivery period must be indicated. Pricing schedule: Breakdown required for 12 items (e.g., per-paper cost, DOI indexing, colour publishing, archiving, editing, etc.). Total must be VAT-inclusive. If all bids exceed R1,000,000, the RFQ is automatically cancelled.

Mandatory: Registration on National Treasury’s Central Supplier Database (CSD) (www.csd.gov.za) — bids from unregistered suppliers will not be considered. Tax compliance: Verified via CSD and valid Compliant Tax PIN; non-compliant bidders disqualified. B-BBEE: Submit SANAS-accredited certificate or sworn affidavit to claim preference points. Forms: SBD 4 (Bidder Disclosure, mandatory), SBD 6.1 (Preference Points Claim, optional for local bidders). Additional: CSD Summary Report required. Fraudulent claims or non-compliance may result in disqualification, contract cancellation, or legal action per PPPFA and other regulations. Governing frameworks: Preferential Procurement Policy Framework Act (PPPFA) and Regulations (2022), General Conditions of Contract (GCC), and any special conditions.

B-BBEE requirements: Submit SANAS-accredited B-BBEE certificate or sworn affidavit to claim preference points. Points allocation: B-BBEE Status Level 1-3: 8 points, Level 4-6: 6 points, Level 7-8: 2 points. Specific goals: 51%+ Black-owned (3 points), 51%+ Black female-owned (3 points), 51%+ Black youth-owned (1 point), 51%+ owned by People with Disabilities (1 point), EME/QSE (4 points). Failure to submit proof results in no preference points. Fraudulent claims may lead to disqualification, contract cancellation, or legal action.

Payment terms: Standard 30 days from invoice receipt date (Schedule 3A public entity). Advance payments: Require a payment guarantee approved by iThemba Labs Finance. Shorter payment terms (7/14 days): Mutually agreed at pricing proposal submission, may require a Payment Guarantee to mitigate risks. Delivery: Firm delivery period must be indicated. Late submissions: Not accepted. Disqualification: Failure to provide mandatory RFQ requirements or fraudulent claims. Changes: Post-closing date/time modifications to RFQ template or terms will not be considered. Governing frameworks: Preferential Procurement Policy Framework Act (PPPFA) and Regulations (2022), General Conditions of Contract (GCC), and any special conditions. CSD registration: Mandatory for contract award and signing.