Supply of soc systems and laboratory support electronics for ithemba labs

Supply SoC systems plus various support electronics for iThemba LABS, a multi-disciplinary research laboratory under the National Research Foundation (NRF). Facilities support basic/applied nuclear physics, radiation biophysics, and accelerator-produced isotopes for nuclear medicine/research.

Closing date: 11 June 2026. Closing time: 16:00. Delivery required within 4 weeks after official purchase order communication.

Technical and Supply Chain Management inquiries: [email protected]. General SCM contact: Tel: 021 843 1000, Fax: 021 843 3525, Email: [email protected]. Submission email: [email protected]. Postal address: PO Box 722, Somerset West, 7129. Physical address: iThemba LABS, ATT: SCM Department, Old Faure Road, Cape Town. Website: http://www.tlabs.ac.za. International code: +27.

Submit your quotation via email to: [email protected]. Deadline: 11 June 2026 at 16:00. Late submissions will not be accepted. Mandatory returnable documents: SBD 4 (Bidder Disclosure, signed and completed), SBD 6.1 (Preference Points Claim, signed and completed with B-BBEE certificate or sworn affidavit for local bidders), manufacturer technical datasheets for all quoted items, and CSD Summary Report (www.csd.gov.za). Changes to the RFQ template or its terms after the closing date/time will not be considered. Failure to provide mandatory documents may result in disqualification. Delivery must occur within 4 weeks after official purchase order communication. All quoted items must be new, genuine OEM products, and fit for laboratory/research use. No partial bids will be considered. Equivalent items must demonstrate compatibility and equivalent/superior performance with supporting documentation.

Supplier Name: .................................................................................... Request for Quotation Number iLABS/RFQ 2026/27:42 Date Issued: 08 June 2026 Description of Services/ Goods: SoC systems plus various support electronics Closing Date: 11 June 2026 Closing Time: 16:00 am Delivery Address: iThemba LABS, ATT: SCM Department, Old Faure Road, Submit RFQ to: [email protected]

Evaluation includes administrative compliance, functionality, price, and B-BBEE. For quotations/proposals of R2,000 or more, the 80/20 preference point system applies. Price scoring uses the formula: Ps = 80(1 - (Pt - Pmin)/Pmin), where Pt = tender price, Pmin = lowest acceptable tender price. B-BBEE contributes 20 points based on status level and specific goals. Points for B-BBEE: Level 1-3: 8 points, Level 4-6: 6 points, Level 7-8: 2 points. Additional points for specific goals: 51% Black-owned: 3 points, 51% Black female-owned: 3 points, 51% Black youth-owned: 1 point, 51% owned by People with Disabilities: 1 point, EME or QSE: 4 points. Points claimed must be substantiated with valid documentation (SANAS-accredited B-BBEE certificate or sworn affidavit). Failure to submit proof means no points are claimed. The organ of state may request substantiation at any time. Bidder must be registered on the Central Supplier Database (CSD) and not listed in the Register for Tender Defaulters or List of Restricted Suppliers. Bidder must certify no conflicts of interest and that the bid was prepared independently without collusion. False declarations may result in disqualification, legal action, or a 10-year public sector ban.

Supply SoC systems and various support electronics for laboratory/research use. All items must be new, genuine OEM products, and suitable for scientific applications. Equivalent products are allowed but must meet or exceed the following mandatory technical requirements and provide proof (manufacturer specs/datasheets):

• Enclosures for Single Board Computing – Acrylic Case: Durable acrylic or equivalent material, compatible dimensions/mounting for intended board, includes all installation fittings.
• Mini PiTFT Colour TFT Display: Compact colour TFT, compatible with Raspberry Pi or equivalent, equivalent screen size/interface/display functionality.
• Red Pitaya STEMlab 125-14 (or equivalent): FPGA + MCU/MPU embedded evaluation platform, Xilinx Zynq-7000 series or equivalent architecture, dual-channel analogue I/O, compatible with lab signal acquisition/embedded control, meets/exceeds Red Pitaya STEMlab 125-14 performance, includes standard accessories.
• BNC Plug to Banana Jack Adapter: Compatible BNC-to-banana jack interface, suitable for lab instrumentation.
• SMA Plug to BNC Jack Coaxial Adapter: Compatible SMA-to-BNC conversion, suitable for RF/lab applications.
• SMA Cable Wrench: Suitable for SMA cable tightening/handling, equivalent size, lab use.
• BNC Jack to SMB Jack Adapter: Compatible BNC-to-SMB conversion, suitable for signal applications.
• GPS Units – SEEED Studio Raspberry Pi GPS Module (or equivalent): GNSS/GPS development module, compatible with Raspberry Pi or equivalent SBC, suitable for lab data acquisition/positioning.

Bidders must confirm compatibility with the intended lab/research environment. Non-compliance with mandatory technical requirements may result in disqualification. iThemba LABS reserves the right to request additional technical info or perform fit-for-purpose assessments.

Pricing must be firm, inclusive of VAT, and valid for 60 days from RFQ closing date (11 June 2026). Payment terms: 30 days from invoice receipt date (standard for Schedule 3A public entity). For advance payments: Submit a payment guarantee approved by iThemba Labs Finance. If proposing shorter payment terms (e.g., 7/14 days from delivery), mutually agree with iThemba LABS at pricing proposal submission and provide a Payment Guarantee to mitigate risks. A firm delivery period must be indicated. Pricing schedule must include: Item number, supplier specifications (or equivalent), model (if applicable), quantity, price per unit (VAT incl.), and total (VAT incl.). Items to quote: 1) Enclosures for Single Board Computing – Acrylic Case (6 units), 2) Mini PiTFT Colour TFT Display (4 units), 3) Red Pitaya STEMlab 125-14 Zynq-7000 AP SoC XC7Z010 Embedded Evaluation Board (4 units), 4) BNC Plug to Banana Jack Adapter (4 units), 5) SMA Plug to BNC Jack Coaxial Adapter (20 units), 6) SMA Cable Wrench (2 units), 7) BNC Jack to SMB Jack Adapter (4 units), 8) GPS Units – SEEED Studio Raspberry Pi GPS Module (2 units), 9) Delivery to iThemba LABS (1 line item, price in ZAR). Total must be provided (VAT inclusive).

Mandatory compliance: Registration on the Central Supplier Database (CSD) is compulsory (www.csd.gov.za). Bids from unregistered suppliers will not be considered. Submit CSD Supplier Number and CSD Summary Report. Complete and submit: SBD 4 (Bidder Disclosure, signed), SBD 6.1 (Preference Points Claim, signed, with B-BBEE certificate or sworn affidavit for local bidders). B-BBEE certificate must be SANAS-accredited. Subject to Preferential Procurement Policy Framework Act (PPPFA) and 2022 Regulations. All quoted products must be new, genuine OEM (not refurbished, grey imports, or counterfeit), and fit for scientific/lab use. Bidders must confirm compatibility with the intended laboratory/research environment and disclose any limitations. Manufacturer technical datasheets must be submitted for all quoted items. Equivalent products must demonstrate compatibility and equivalent/superior performance with sufficient documentary proof. Non-compliance with mandatory technical or administrative requirements may result in the bid being deemed non-responsive. Bidder must not be listed in the Register for Tender Defaulters or List of Restricted Suppliers. Bidder must certify no conflicts of interest and that the bid was prepared independently without collusion.

B-BBEE requirements: Submit a SANAS-accredited B-BBEE certificate or sworn affidavit to claim preference points. Points are allocated as follows under the 80/20 system: B-BBEE Status Level 1-3: 8 points, Level 4-6: 6 points, Level 7-8: 2 points. Additional points for specific goals: 51% Black-owned: 3 points, 51% Black female-owned: 3 points, 51% Black youth-owned: 1 point, 51% owned by People with Disabilities: 1 point, EME or QSE: 4 points. Failure to submit proof or documentation for specific goals means no points are claimed. The organ of state may request substantiation of claims at any time.

Contract is subject to the Preferential Procurement Policy Framework Act (PPPFA) and 2022 Regulations, as well as General Conditions of Contract (GCC) and any special conditions. Payment terms: 30 days from invoice receipt (standard for Schedule 3A public entity). Advance payments require a guarantee approved by iThemba Labs Finance. Shorter payment terms (e.g., 7/14 days from delivery) must be mutually agreed and may require a Payment Guarantee. A firm delivery period must be specified. Late submissions are not accepted. Changes to RFQ terms after closing date/time are not considered. Contract award is subject to successful negotiations.

Mandatory requirements: All quoted products must be new, genuine OEM (not refurbished, grey imports, or counterfeit), and suitable for scientific/laboratory/research applications. Bidders must confirm compatibility with the intended laboratory/research environment and disclose any limitations. Manufacturer technical datasheets must be submitted for all quoted items. Equivalent products must demonstrate compatibility and equivalent/superior performance with sufficient documentary proof. Non-compliance with mandatory technical or administrative requirements may result in the bid being deemed non-responsive.

For quotations/proposals of R2,000 or more, the 80/20 preference point system applies. Evaluation includes administrative compliance, functionality, price, and B-BBEE. Price scoring uses the formula: Ps = 80(1 - (Pt - Pmin)/Pmin), where Pt = tender price, Pmin = lowest acceptable tender price. B-BBEE contributes 20 points based on status level and specific goals (e.g., Black ownership, youth, disability).