Thatch roof repair and building refurbishment for arc nietvoorbij manor house – stellenbosch

• Compulsory site briefing: 18 June 2026 at 11:00 am – ARC Nietvoorbij Manor House, R44 Klapmuts Road, Stellenbosch.
• Closing date for quotation submission: 25 June 2026 at 11:00 am.

Compulsory site briefing on 18 June 2026 at 11:00 am at ARC Nietvoorbij Manor House, R44 Klapmuts Road, Stellenbosch. Attendance is mandatory for all bidders.

• Enquiry contact: John Saaiman – Cell: 083 633 3277.
• Submission email: [email protected].
• Project address: ARC, R44 Klapmuts Road, Nietvoorbij Research Farm, Stellenbosch, 7600, Western Cape.

• Submit written quotation via email to [email protected] by 25 June 2026 at 11:00 am.
• Use official company letterhead and ensure all documents are signed.
• Mandatory returnable documents:

• Completed and signed Standard Bidding Documents (SBD) forms.
• Company registration documents (e.g., CK certificate for close corporations).
• Valid B-BBEE certificate (minimum Level 1).
• Valid tax PIN.
• Central Supplier Database (CSD) registration number and full CSD report.
• Proof of CIDB grading 1GB or higher (valid and active).
• Valid asbestos removal certificate (or subcontractor proof).
• Evidence of at least 5 years thatch-roof experience (3 reference letters with contactable details and project photos).
• Guarantee/warranty details (period and extent).
• Delivery date for services.

• State the validity period of the quotation.
• Prices must be in South African Rand (ZAR), inclusive of VAT, delivery, insurance, and all taxes.
• No price adjustments or changes to delivery details will be accepted after submission.
• Failure to comply with any requirement may result in disqualification.
• Attendance at the compulsory site briefing on 18 June 2026 at 11:00 am at ARC Nietvoorbij Manor House, R44 Klapmuts Road, Stellenbosch, is mandatory.

• Evaluation follows the 80/20 preference point system as per the Preferential Procurement Policy Framework Act.
• Price (80 points): Lowest acceptable price scores 80 points. Points are calculated using the formula: Ps = 80
• (Pmin / Pt), where Pmin is the lowest acceptable price and Pt is the tender price.
• Specific Goals (20 points): Points allocated as follows:

• HDI ownership (51%+): 6 points.
• Women ownership (51%+): 4 points.
• Youth ownership (51%+): 4 points.
• Persons with Disabilities (PwD) ownership (51%+): 2 points.
• B-BBEE Status Level 1-4: 2 points.
• Promotion of SMMEs: 2 points.

• Mandatory compliance checks:

• Registration on Central Supplier Database (CSD) with number and full report.
• Valid CIDB grading 1GB or higher.
• Valid B-BBEE certificate.
• Valid tax compliance status.
• Submission of all mandatory SBD forms (signed).

• Bids with deviations from requirements/conditions will be eliminated from further adjudication.

Scope of works:

• Supply labour and replace plate ridges with cement ridges (≈ 25 m) on the main manor house thatch roof. Install fire-hazard spray system with stop-tap on the ridge.
• Supply labour and material to insert new thatch on identified bad spots of the manor house roof.
• Seal around three chimneys with waterproof sealer (Duram 95 or equivalent).
• Remove old ridges and install new cement ridges on the kitchen building thatch roof. Install fire-hazard spray system with 15 mm × ≈ 40 m poly pipe on the ridge.
• Remove asbestos roof between buildings and replace with new chrome-deck RBI roof sheets (oxide colour). Seal sides with waterproof sealer.
• Replace cornice and ceiling with new rhino-board sheets (≈ 4.2 m²) in the passage. Paint ceiling and walls white.
• Clean and remove all waste (Rommel) from the site after completion.

Additional requirements:

• Valid asbestos removal certificate (or subcontractor proof) must be submitted.
• CIDB grading 1GB or higher (valid and active) is mandatory.
• Minimum 5 years thatch-roof experience required. Submit 3 reference letters with contactable details and project photos.
• Comply with the detailed specification list (tick all boxes; indicate any deviations).

• Minimum 5 years of experience in thatch-roof repair/replacement.
• Submit 3 reference letters with contactable details and photographs of completed projects.
• Provide details of key personnel, including qualifications and relevant experience for the works.

Itemised price schedule must include:

1. Labour and cement ridge replacement (≈ 25 m) + fire-hazard spray system.
2. Labour and material for new thatch insertion on identified bad spots.
3. Sealing of three chimneys with waterproof sealer (e.g., Duram 95).
4. Removal of old ridges and installation of new cement ridges on kitchen building, fire-hazard system, and 15 mm × ≈ 40 m poly pipe.
5. Asbestos roof removal and replacement with chrome-deck RBI sheets (oxide colour), including sealing.
6. Replacement of cornice and ceiling with rhino-board sheets (≈ 4.2 m²) and painting.
7. Site clean-up and waste removal.

Provide unit prices, quantities, subtotal, VAT, and grand total.

• Submit an itemised price schedule for each work item (labour, materials, sealants, roof sheets, etc.) in ZAR, inclusive of VAT.
• Include unit prices, quantities, subtotal, VAT amount, and grand total.
• Clearly state the validity period of the quotation.
• Provide details of the guarantee/warranty (period and extent).
• Payment will be made upon receipt of a purchase order from ARC.
• Prices must be inclusive of delivery, insurance, and all taxes.
• No price adjustments or amendments to delivery particulars will be accepted after submission.

Itemised schedule must cover:

1. Labour and cement ridge replacement (≈ 25 m) + fire-hazard spray system.
2. Labour and material for new thatch insertion on bad spots.
3. Sealing of three chimneys with waterproof sealer.
4. Removal of old ridges, installation of new cement ridges on kitchen building, fire-hazard system, and poly pipe.
5. Asbestos roof removal and replacement with chrome-deck RBI sheets, including sealing.
6. Replacement of cornice and ceiling with rhino-board sheets and painting.
7. Site clean-up and waste removal.

• Central Supplier Database (CSD) registration: Include registration number and full CSD report.
• CIDB grading: Valid and active 1GB or higher (proof required).
• B-BBEE: Valid certificate (minimum Level 1).
• Tax compliance: Valid tax PIN.
• Company registration: CK certificate (for close corporations) or equivalent.
• Asbestos removal: Valid certificate (or subcontractor proof).
• Experience: Minimum 5 years in thatch-roof work. Provide 3 reference letters with contactable details and project photos.
• Standard Bidding Documents (SBD): All forms must be completed and signed.
• Adherence to ARC Supply Chain Management Code of Conduct and National Treasury General Conditions of Contract.
• Quotations must be on official letterhead, signed, and include delivery date.
• Supplier accepts full responsibility for execution and fulfilment of works.
• ARC reserves the right to conduct due diligence and benchmark prices.

• Install fire-hazard spray system on roof ridges as specified.
• Use appropriate personal protective equipment (PPE) for all works.
• Provide an Occupational Health and Safety (OHS) plan covering asbestos removal, roof work, and fire-hazard system installation.
• Ensure compliance with the Occupational Health and Safety Act and any site-specific safety requirements.

• Warranty/guarantee period and extent must be clearly stated in the quotation.
• Quotation validity period must be indicated.
• Prices must be in ZAR, inclusive of VAT, delivery, insurance, and all taxes.
• No price adjustments or changes to delivery details will be accepted after submission.
• Supplier accepts full responsibility for proper execution and fulfilment of the works.
• ARC may accept or reject any special terms and conditions.
• Quotations must be on official letterhead, signed, and submitted by the closing date.
• Goods/services will be supplied upon receipt of a purchase order from ARC.
• National Treasury General Conditions of Contract apply.
• ARC Supply Chain Management Code of Conduct applies.
• SBD forms must be signed and returned with the quotation; non-compliance may lead to disqualification.
• Quotation must indicate the delivery date.
• ARC reserves the right to conduct due diligence and benchmark submitted prices.

Contractor must hold a valid and active CIDB grading of 1GB or higher.

• CIDB grading 1GB or higher (valid and active).
• Valid asbestos removal certificate (or subcontractor proof).
• Minimum 5 years thatch-roof experience with 3 reference letters and project photos.
• Full compliance with all bid requirements; deviations may lead to elimination.
• Provide company registration, B-BBEE certificate, tax PIN, and CSD registration.
• Complete and sign all Standard Bidding Documents (SBD).

Evaluation uses the 80/20 preference point system: 80 points for price (lowest acceptable price scores 80) and 20 points for specific goals (HDI, women, youth, PwD ownership, B-BBEE Level 1-4, SMME promotion).