Tender for the construction of edenville municipal offices in the free state (CIDB 5gb or higher required)

SCM/Bidding Procedure Enquiries:

• Contact person: Mr Richard Malamule
• Telephone: 056 816 2700
• Email: [email protected]

Technical Enquiries:

• Contact person: Ms P Morokolo
• Telephone: 056 816 2700 / (056) 817 2700
• Fax: N/A
• Email: [email protected] / [email protected]

Principal Agent:

• Firm: Atiso Consulting Engineers
• Contact person: Mr. Atiso Serge Ngamba
• Telephone: (+27) 78 138 1392
• Email: [email protected] / [email protected]

Submission address:

• Ngwathe Local Municipality, Ground Floor, Liebenbergstrek, Parys, 9585

Document collection:

• Ngwathe Local Municipality, Ground Floor, Cashier's Office, Liebenbergstrek, Parys, 9585
• Working hours: 08:30 to 15:30 weekdays

Bank details for non-refundable fee (R1,500):

• ABSA, Account No: 000004052707733
• Branch Code: 632005
• Reference: Your bid number and bidder's name

• Submit tender in sealed envelope marked with bidder's address, Tender No. and Description.
• Deposit in TENDER BOX at Ngwathe Local Municipality, Ground Floor, Liebenbergstrek, Parys, 9585.
• Submit TWO sets: (1) hardcopy and (1) electronic scanned copy of original bid with supporting documents (soft-copy).
• Complete in black ink as prescribed; do not retype or redraft forms.
• Do not take the tender document apart or reassemble — such tenders will be rejected as non-responsive.
• No telegraphic, telefax, emailed or late submissions accepted.
• Tender validity period: 90 days from closing time.
• No two-envelope system will be followed.
• All compulsory/supplementary forms must be fully completed.
• Returnable schedules and forms to complete: Certificate of Attendance at Clarification Meeting, Record of Addenda, Compulsory Enterprise Questionnaire, MBD 1-9, Certificate of Authority, Plant and Equipment, Experience of Tenderer, Proposed Subcontractors, Key Personnel, Deviations and Qualifications, Contractor's Health and Safety Declaration, Tax Compliance Status, Schedule of Alternative Tenders, Tenderer's Participation in Job Creation, Tenderer's Confirmation of Banking Details.
• Form of Offer and Acceptance (C1.1) must be completed and signed.
• Schedule of Quantities must be completed in legible ink only, with corrections crossed out and initialled.
• Contract specific data provided by contractor in C1.2.2 Part B must be submitted.
• Project document must be submitted as a whole and not altered.

• Stage 1: Functionality (Quality) – Minimum 70 out of 100 points to qualify for further evaluation.

• Experience on similar projects (last 10 years): Up to 50 points based on number of completion certificates and reference letters (5 = 50 pts, 4 = 40 pts, 3 = 30 pts, 2 = 20 pts, 1 = 10 pts, 0 = 0 pts). Documents must be on institution letterhead and signed by authorised signatories.
• Personnel capacity and resources: Up to 20 points.

• Contracts Manager (≥5 yrs experience, BSc/BTech Civil Eng NQF 7): 5 pts

• Construction Manager/Site Agent (≥5 yrs, National Diploma Civil Eng NQF 6): 5 pts

• Foreman (≥5 yrs, NQF 4): 5 pts

• Safety Officer (≥5 yrs, NDip Safety Management NQF 6): 5 pts

• Contracts Manager and Construction Manager cannot be the same person (max 5 pts if same).

• Personnel with <5 yrs experience or below minimum qualification get 0 pts.

• Only experience related to building works as per bid document counts.

• Construction Method Statement (approach, contract admin, quality management): Up to 10 pts (all parameters included = 10 pts, any missing = 0 pts).
• Financial Viability (bank rating): Up to 10 pts (A=10, B=8, C=5, D=3, E=1, less than E=0).
• Construction Programme of Works (realistic, well-structured, key milestones, sequencing): Up to 10 pts (all parameters included = 10 pts, any missing = 0 pts).

• Stage 2: Price and Preference Points (80/20 system).

• Price: 80 points (using formula with W1=90, Table F.1 Formula 2 Option 1).
• Preference (Specific Goals): 20 points.

• Locality: Up to 10 pts (within Ngwathe LM=10, Fezile Dabi DM=6, Free State=4, outside=0).

• Specific Goals (choose one category): Up to 10 pts for Woman, Youth, or Disability (max 10 pts even if bidder qualifies for multiple).

• Financial risk analysis on highest-ranking tenderers to verify Bill of Quantities rates are reasonable and balanced; tenders may be disqualified if rates are distorted.

• Project: Construction of Edenville Municipal Offices
• Contract No.: NLM: TEC-02/06/2026
• CIDB grading requirement: 5GB or higher
• Labour-intensive construction methods required for certain work
• Contractors must limit permanently employed personnel to key personnel only
• All other personnel and labourers must be recruited locally
• Management and supervisory staff must satisfy labour-intensive competencies requirements for supervisory and management staff
• Tenderer must submit names of all management and supervisory staff for labour-intensive portion, with satisfactory evidence they meet eligibility requirements
• Standard Specifications: SANS 1200 and SANS 10400 Standard Specifications for Civil Engineering Construction
• JBCC Principal Building Agreement Edition 6.2 – May 2018 applies (tenderers must obtain own copy)
• Occupational Health and Safety Act No. 85 and Construction Regulations 2014 apply
• Scope of Work includes: C3.1 Standard Specifications, C3.2 Project Specifications, C3.3 Particular Specifications
• Site information: C4.1 Locality Plan, C4.2 Contract Signboard Details, C4.3 Existing Services Report
• Drawings issued separately by Employer
• Access provided for inspections and testing by Employer's personnel

• Non-refundable bid document fee: R1,500 (included in bid document)
• Payment methods: Cash at municipal cashier points (Parys Finance Department/Townhall, Vredefort Municipal Offices, Edenville Municipal Offices, Koppies Municipal Offices, Heilbron Municipal Offices) OR direct/electronic deposit
• Bank: ABSA, Account No: 000004052707733, Branch Code: 632005
• Only firm prices accepted; non-firm prices (including exchange rate variations) will not be considered
• Pricing data: C2.1 Pricing Instructions, C2.2 Schedule of Quantities
• Performance Guarantee required (C1.3)
• Retention Money Guarantee required (C1.5)
• Transfer of Rights document (C1.6)
• Financial viability assessed via bank rating (functionality criterion)
• Financial risk analysis performed on highest-ranking tenderers to verify Bill of Quantities rates are reasonable and balanced
• Tenders may be disqualified if rates found to be distorted
• All delivery costs must be included in bid price
• VAT registration with SARS mandatory for all tenderers
• Municipal rates and taxes: tenderer must not be in arrears for more than 3 months
• Tenderer's confirmation of banking details and account status report required (Returnable Schedule O)

• CSD registration: Mandatory — disqualification if not registered at closing time

• Register at: https://secure.csd.gov.za or www.csd.gov.za

• Tax compliance: Valid company tax clearance certificate or tax compliance PIN from SARS required

• Original Tax Clearance Certificate must be submitted; certified copies not acceptable
• TCS PIN application via eFiling at www.sars.gov.za
• Printed TCS certificate may be submitted with bid
• All tenderers must be VAT registered with SARS

• CIDB registration: 5GB or higher (Established Contractor)

• Joint ventures: joint grading certificate calculated by CIDB required (5GB or higher)

• Company registration certificate required
• Director's certified ID copy required
• Company profile with clear references required
• COIDA (letter of good standing) required
• Municipal rates and taxes clearance for both director and company required
• Not in arrears for more than 3 months with municipal rates and taxes and service charges
• Tender Defaulters Register: Tenderer and principals must not be listed
• No abuse of Employer's SCM system; no failure to perform on previous contract with written notice
• Declaration of interest required (MBD 4)
• Certificate of Independent Bid Determination required (MBD 9)
• Declaration of bidder's past SCM practice required (MBD 8)
• Compulsory Enterprise Questionnaire required
• No conflicts of interest
• Joint ventures: joint venture agreement required, plus certified ID copies of all directors; all compulsory documents for each company; separate TCS certificates/CSD numbers for each party
• Preference Points Claim Form (MBD 6.1) required
• Local Production and Content declaration (MBD 6.2) required
• No bids from persons in service of the state, companies with directors in service of state, or close corporations with members in service of state
• Health and Safety: Agreement in terms of Section 37(2) of OHS Act required (C1.4)
• Contractor's Health and Safety Declaration required (Returnable Schedule K)