Supply and delivery of official dignitaries' photographs and frames for nrwdi

Closing date: 01 July 2026

Closing time: 17:00

Quotation validity period: 60 working days from closing date.

For clarifications:

• Moses Shandukani: [email protected]
• Manqoba Simelane: 072 693 0381

For submissions:

• Email: [email protected]

Delivery address:

3rd Floor, Building X, NECSA Offices

Elias Motswaledi Street Ext

R104, Phelindaba, 0240

North West Province

Submit your quotation via email to: [email protected] before the closing deadline (01 July 2026, 17:00). Late submissions will not be considered.

Returnable documents:

• Fully completed quotation as per the price structure/table and scope of work.
• At least two (2) reference/recommendation letters from clients where government dignitaries’ photographs were supplied.
• ID copies of the owners/directors of the bidding company (as reflected on CIPC, CSD Report, or B-BBEE Certificate/Affidavit).
• Completed SBD forms (SBD 4 and SBD 6.1).
• Valid B-BBEE certificate or sworn affidavit (if applicable).
• Proof of ISO 9001:2015 certification (if applicable).
• CSD registration confirmation (except for foreign bidders with no local entity).

Additional notes:

• Use the procurement email ([email protected]) for submissions only. Clarifications must be directed to Moses Shandukani ([email protected]) or Manqoba Simelane (072 693 0381).
• Email mailbox capacity is 10MB per email. Multiple emails may be sent to accommodate all files, but all must be received before the deadline.
• Quotation validity period: 60 working days from the closing date.
• Delivery address: 3rd Floor, Building X, NECSA Offices, Elias Motswaledi Street Ext, R104, Phelindaba, 0240, North West Province.

Required documents to submit:

• Completed quotation form with pricing structure.
• Business name, contact name, contact number, CSD number, and email address.
• Quotation validity period: 60 working days from closing date.
• Delivery inclusion confirmation (Yes/No).
• SBD forms (SBD 4 and SBD 6.1).
• Reference/recommendation letters (minimum 2).
• ID copies of owners/directors.
• B-BBEE certificate/affidavit (if applicable).
• ISO 9001:2015 certification proof (if applicable).

Evaluation is conducted in three phases:

• Phase 1 (Mandatory Requirements at Closing Stage): Disqualification if quotation is incomplete, late, sent to the wrong email, or lacks required reference letters or ID copies.
• Phase 2 (Price and Specific Goals): 80/20 Preference Point System applies. 80 points for price, 20 points for specific goals (Black Ownership up to 12 points, Women Ownership up to 8 points).
• Phase 3 (Mandatory Requirements at Award Stage): Disqualification if bidder is non-tax compliant or listed in the Register of Restricted Suppliers or Tender Defaulters Register.

Mandatory requirements:

• Quote fully according to the pricing structure and scope of work.
• Submit before closing date and time via [email protected].
• Provide at least two reference letters for government dignitaries’ photographs.
• Submit ID copies of owners/directors.
• Tax compliance.
• Not listed in restricted registers.
• Registration on CSD (except foreign bidders with no local entity).

Preferential points:

• Black Ownership: 91%-100% = 12 points, 75%-90% = 10 points, 51%-74% = 8 points, ≤50% = 4 points, 0% = 0 points.
• Women Ownership: 91%-100% = 8 points, 75%-90% = 6 points, 51%-74% = 4 points, ≤50% = 2 points, 0% = 0 points.
• Proof required: Shareholder Certificate, CIPC documents, certified ID copies, B-BBEE certificate/affidavit, CSD report.

Scope: Supply and delivery of Official Dignitaries’ Photographs and Frames for display at NRWDI head office.

Deliverables:

• 4 x A3 Frames (Wooden black frame)
• 4 x A3 Photos (RSA President, RSA Deputy President, Minister and Deputy Minister of Electricity and Energy)
• 4 x A3 Glasses

Note: Only firm delivery dates will be accepted.

Quality management: Indicate if your company is ISO 9001:2015 certified. Proof may be required.

Indicate if your company is ISO 9001:2015 certified for Quality Management System. Proof may be required.

Pricing must include unit price and total price for:

• 4 x A3 Frames (Wooden black frame)
• 4 x A3 Photos
• 4 x A3 Glasses

Sub-total, VAT (separate line item), and Grand Total Price must be clearly indicated.

Pricing must be firm and include all amounts excluding VAT. VAT must be listed as a separate line item.

Pricing structure:

• Unit price and total price for each item: 4 x A3 Frames (Wooden black frame), 4 x A3 Photos, 4 x A3 Glasses.
• Sub-total, VAT, and Grand Total Price must be clearly indicated.

Additional notes:

• Orders above R30,000 will be evaluated using the 80/20 preference point system and a functionality scorecard (where applicable).

Mandatory compliance requirements:

• Registration on the Central Supplier Database (CSD) (except for foreign bidders with no local entity).
• Valid B-BBEE certificate or sworn affidavit (if applicable).
• Tax compliance (non-tax compliant bidders will be disqualified at award stage).
• Not listed in the Register of Restricted Suppliers or Tender Defaulters Register (National Treasury).
• Submission of completed SBD forms (SBD 4 and SBD 6.1).
• Proof of ISO 9001:2015 certification (if applicable).

Documentation to submit:

• CIPC registration documents.
• Certified copies of ID for directors/owners.
• CSD report.
• B-BBEE certificate/affidavit.
• Shareholder Certificate (if claiming preference points).
• At least two reference letters for government dignitaries’ photographs.

Attach a valid B-BBEE certificate or sworn affidavit (if applicable). Points are awarded based on ownership:

• Black Ownership: Up to 12 points (91%-100% = 12, 75%-90% = 10, 51%-74% = 8, ≤50% = 4, 0% = 0).
• Women Ownership: Up to 8 points (91%-100% = 8, 75%-90% = 6, 51%-74% = 4, ≤50% = 2, 0% = 0).

Proof required: Shareholder Certificate, CIPC documents, certified ID copies, B-BBEE certificate/affidavit, CSD report.

The RFQ is subject to the General Conditions of Contract from National Treasury. Refer to: http://ocpo.treasury.gov.za/Resource_Centre/Legislation/General%20Conditions%20of%20Contract-%20Inclusion%20of%20par%2034%20CIBD.pdf

Mandatory requirements at closing stage:

• Quote fully according to the price structure/table and scope of work.
• Submit before the closing date/time.
• Send to [email protected].
• Provide at least two (2) reference/recommendation letters for government dignitaries’ photographs.
• Submit ID copies of owners/directors.

Mandatory requirements at award stage:

• Tax compliance.
• Not listed in the Register of Restricted Suppliers or Tender Defaulters Register.

Evaluation is conducted in three phases:

• Phase 1 (Mandatory Requirements at Closing Stage): Disqualification if quotation is incomplete, late, sent to the wrong email, or lacks required reference letters or ID copies.
• Phase 2 (Price and Specific Goals): 80/20 Preference Point System (80 points for price, 20 points for specific goals). Specific goals include Black Ownership (up to 12 points) and Women Ownership (up to 8 points).
• Phase 3 (Mandatory Requirements at Award Stage): Disqualification if bidder is non-tax compliant or listed in the Register of Restricted Suppliers or Tender Defaulters Register.