Elias Motsoaledi Street Extension - R104 Pelindaba Brits Magisterial - Hartbeespoort - 0240
Organization Type
GOVERNMENT
Published
14 Jul 2026
OCDS Reference
ocds-9t57fa-162323
Summary
The national radioactive waste disposal institute (nrwdi) is seeking quotations from qualified service providers to transport office assets, furniture, ICT equipment, and confidential records from its current head office at pelindaba, north west, to new premises in midrand, gauteng. The appointed contractor will manage the full relocation, including packing, transportation, insurance, and project coordination, with a closing date of 20 july 2026 at 11:00.
Key Requirements
Submit your quotation via email to [email protected] before 20 July 2026, 11:00. Late or incorrectly submitted quotations will be disqualified.
Provide a firm price quotation excluding VAT, with VAT as a separate line item, following the specified pricing structure (packing, transport, insurance, etc.). Quotation validity must be 60 working days.
Submit at least three reference letters from previous office relocation clients (on client letterheads, with contact details and signatures) and ID copies of company owners/directors.
Complete and submit SBD forms 4 and 6.1, along with a valid B-BBEE certificate or affidavit, and indicate ISO 9001:2015 certification if applicable.
Ensure tax compliance and not be listed on the Register of Restricted Suppliers or Tender Defaulters Register.
Provide comprehensive insurance covering Goods-in-Transit and Public Liability for the full replacement value of assets, with proof submitted before commencement.
Be registered on the Central Supplier Database (unless a foreign bidder with no local entity) and be prepared to conduct a pre-relocation site inspection and provide a dedicated project leader.
Document read. The full tender notice and its supporting documents are read end-to-end. Key sections, requirements, dates, and contact details are identified and pulled into a working summary you can act on.
Compliance review. The working summary is checked against South African procurement standards — PFMA, PPPFA, B-BBEE, CIDB, local content, and preferential procurement — so nothing critical is missed before you start your bid response.
DocumentAppendix-Images of Office Items to be Moved.pdfReview complete
Description
Source: Appendix-Images of Office Items to be Moved.pdf (unknown)
Important Dates
14 Jul
2026
PUBLICATION
Tender Published
Tender was published
20 Jul
2026
DEADLINE
Closing Date
Tender closing date
Procurement Rules & Compliance ContextThis tender may be governed by South African public procurement rules covering fairness, transparency, preferential procurement, anti-corruption, administrative justice and access to information.
7 rules
These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
Core procurement rules
These rules commonly apply to South African public-sector procurement.
7
Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
high
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Constitution of the Republic of South Africa, 1996 – Section 217
Act 108 of 1996 (s217)
high
This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
Tender for transporting office assets and items for the relocation of NRWDI Head Office from Pelindaba to Midrand. The move includes comprehensive office furniture for CEO, PA, 6 Executive Managers, Board Secretary, 12 Managers, 14 Professionals, two boardrooms, SCM stores (stationery, cleaning products, IT equipment), and a strong room with filing cabinets. Total inventory includes numerous workstations, chairs, filing cabinets (including glass), sofas, tables, 16 LCD monitors, 3 laptops, 5 all-in-one PCs, printer, desktop tower, and various store stock.
The National Radioactive Waste Disposal Institute (NRWDI) is seeking a contractor to relocate its head office from Pelindaba, North West to Midrand, Gauteng. The tender involves packing, transporting, and reassembling office assets, including furniture, ICT equipment, confidential records, and inventory. The project requires comprehensive planning, insurance, and secure handling. The closing date is 20 July 2026, and the evaluation follows an 80/20 preference points system.
National Radioactive Waste Disposal Institute (NRWDI)
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Bid-ready summary
Supplementary item list (continuation of the office furniture/equipment appendix):
PA to CEO's office (x1): 1 sofa, 1 coffee table, 4 sofa chairs.
Note: This section is a continuation/duplicate fragment of the items-to-be-moved appendix. It does not add new scope beyond what is captured under technicalSpecifications. Bidders should treat both sections together as the full inventory list.
Evaluation Criteria
Source: Appendix-Images of Office Items to be Moved.pdf (unknown)
Registered company with valid CIPC registration. Valid tax clearance certificate. BBBEE certificate. Proven track record in office relocations of similar scale. Adequate fleet and equipment (trucks, packing materials, lifting equipment). Public liability and goods-in-transit insurance. Compliance with Occupational Health and Safety Act. Ability to provide references from previous corporate relocation clients.
Technical Specifications
Source: Appendix-Images of Office Items to be Moved.pdf (unknown)
Scope of work: Transportation of office assets and IT items for the relocation of the NRWDI Head Office from Pelindaba to Midrand.
The document provided is an appendix listing the office items to be moved, grouped by office/function. Bidders should use this list to plan vehicles, packing materials, and labour.
Items to be transported (as listed in the appendix):
Board Secretary's office (x1 set, same as Executive but with a sofa): 1 working station table, 5 chairs, 2 filing cabinets, 1 glass filing cabinet, 1 round table, 1 coffee table, 1 sofa.
The source document is only an appendix of items to be moved; the full scope, service levels, insurance requirements, and timelines are not visible in this file. Bidders should request the main RFQ document from the NRWDI SCM contact before quoting.
Items include fragile IT equipment (monitors, laptops, all-in-one PCs, desktop tower) and confidential filing cabinets (Strong Room) — bidders should factor in appropriate packing, handling, and insurance.
Confirm whether disassembly/reassembly of workstations, boardroom tables, and cabinets is required.
Confirm whether the move must occur outside business hours or over a weekend to minimise office disruption.
Clarify whether the scrapped IT equipment requires special disposal or can be transported with other items.
RFQNRWDI RFQ for Transporting of Office Assets.pdfReview complete
Description
Source: NRWDI RFQ for Transporting of Office Assets.pdf
The contractor must relocate all NRWDI assets from the current head office at Necsa Pelindaba, Elias Motsoaledi Street Extension R104, Pelindaba, North West Province, to the new head office at 7 New Road, Glen Austin AH, Midrand, 1685, Gauteng.
The contractor is responsible for providing all necessary labour, supervision, vehicles, packing materials, equipment, insurance, project management, and specialist resources.
Key tasks include project planning, site inspection, coordination, furniture handling, inventory transport, secure document handling, and insurance coverage.
The closing deadline is 20 July 2026 at 11:00. Late submissions will not be considered.
The mailbox capacity is 10MB per email. You may send multiple emails if necessary, but all must be received before the deadline.
Your quotation must include a fully completed pricing table as per the specification and scope of work.
You must complete and submit SBD forms 4 and 6.1 with your quotation.
Failure to submit to the correct email address, meet the deadline, or provide a complete quotation will lead to disqualification.
Returnable Documents
Source: NRWDI RFQ for Transporting of Office Assets.pdf (RFQ)
Complete all SBD forms and send back together with your quotation (SBD 4 & 6.1).
SBD 4 is the Bidder's Disclosure form, requiring declarations on employment by the state, relationships with procuring institution personnel, and interests in related enterprises.
SBD 6.1 is the Preference Points Claim Form for specific goals under the Preferential Procurement Regulations 2022.
Submit proof for specific goals claims: Shareholder Certificate/CIPC registration, certified ID copies of directors, certified B-BBEE certificate/affidavit, CSD report.
Evaluation Criteria
Source: NRWDI RFQ for Transporting of Office Assets.pdf (RFQ)
Evaluation is in three phases: mandatory requirements at closing, price and specific goals scoring, and mandatory requirements at award.
Mandatory disqualifiers at closing: incomplete quotation, late submission, wrong submission email, missing reference letters, missing owner/director IDs.
Scoring uses the 80/20 preference point system: 80 points for price, 20 points for specific goals (B-BBEE ownership).
Mandatory disqualifiers at award: non-tax compliance, listing on restricted/defaulters registers.
Specific goals points: up to 12 points for Black-owned enterprises (based on ownership percentage) and up to 8 points for women-owned enterprises (based on ownership percentage).
Submit proof for specific goals claims: Shareholder Certificate/CIPC registration, certified ID copies of directors, certified B-BBEE certificate/affidavit, CSD report.
Technical Specifications
Source: NRWDI RFQ for Transporting of Office Assets.pdf (RFQ)
Scope: Relocate NRWDI Head Office assets from Pelindaba, North West to Midrand, Gauteng.
Provide all labour, supervision, transport vehicles, packing materials, lifting equipment, insurance, project management, and specialist resources.
Conduct a pre-relocation site inspection and coordinate with NRWDI.
Allocate an experienced project leader and provide schedules and updates.
Handle, pack, transport, and reassemble office furniture and equipment including:
Transport SCM inventory, ICT stores, stationery, cleaning materials, hygiene supplies, archived assets, surplus furniture, and ICT assets awaiting disposal.
Transport branding materials, banners, presentation, and communication equipment.
Provide secure transportation for confidential records:
100 archive boxes (0.430m x 0.325m x 0.320m).
150 medium moving boxes (0.600m x 0.450m x 0.300m).
Ensure secure sealed transport, supervised loading/unloading, documented chain-of-custody, restricted access, and protection against loss or damage.
Maintain comprehensive insurance covering Goods-in-Transit and Public Liability for the full replacement value of assets. Submit proof before commencement.
Methodology
Source: NRWDI RFQ for Transporting of Office Assets.pdf (RFQ)
Project planning and management: conduct pre-relocation site inspection, coordinate with NRWDI, allocate experienced project leader, provide schedules and progress updates, ensure completion within agreed timelines.
Furniture handling: dismantle where necessary, professionally wrap and protect, safely transport, reassemble at destination, position according to approved floor plans, remove all packing materials upon completion.
Secure document handling: secure sealed transportation, supervised loading and unloading, documented chain-of-custody, restricted access during transportation, secure handling by authorised personnel only, protection against loss, damage or unauthorised access.
Quality Management
Source: NRWDI RFQ for Transporting of Office Assets.pdf
The contractor must conduct a pre-relocation site inspection, coordinate with NRWDI, allocate an experienced project leader, provide schedules and updates, and ensure completion within agreed timelines.
Bidders are asked to indicate if they are ISO 9001:2015 certified.
Pricing Schedule
Source: NRWDI RFQ for Transporting of Office Assets.pdf (RFQ)
Pricing must follow the specified structure: packing materials, packing/unpacking labour, furniture dismantling/reassembly, transportation (multiple truckloads), loading/offloading, ICT equipment handling, secure document relocation, insurance (Goods in Transit & Public Liability), project supervision and coordination.
Sub-total (excl. VAT), VAT, and total must be provided.
Financial Requirements
Source: NRWDI RFQ for Transporting of Office Assets.pdf (RFQ)
Provide a firm price quotation. All amounts must exclude VAT.
VAT must be included as a separate line item.
Pricing must follow the specified structure:
Packing materials, packing/unpacking labour, furniture dismantling/reassembly, transportation (multiple truckloads), loading/offloading, ICT equipment handling, secure document relocation, insurance (Goods in Transit & Public Liability), project supervision and coordination.
Quotation validity period is 60 working days from the closing date.
Compliance Requirements
Source: NRWDI RFQ for Transporting of Office Assets.pdf (RFQ)
You must be registered on the Central Supplier Database (CSD), unless a foreign bidder with no local entity.
Submit a valid B-BBEE certificate or affidavit (if applicable).
Indicate if you are ISO 9001:2015 certified.
Submit ID copies of owners/directors as per official registration documents (CIPC, CSD, B-BBEE).
Submit proof for specific goals points claim: Shareholder Certificate/CIPC registration, certified ID copies of directors, certified B-BBEE certificate/affidavit, CSD report.
You must be tax compliant and not listed on the Register of Restricted Suppliers or Tender Defaulters Register.
Contractual Terms
Source: NRWDI RFQ for Transporting of Office Assets.pdf
The successful bidder must maintain comprehensive insurance covering Goods-in-Transit and Public Liability for the entire relocation period.
Insurance must cover the full replacement value of all assets being transported.
Proof of insurance must be submitted before work commences.
The supplier must provide a firm delivery date; only a firm delivery date will be accepted.
Special Conditions
Source: NRWDI RFQ for Transporting of Office Assets.pdf (RFQ)
The mailbox capacity per email is 10MB. A bidder may send as many emails as necessary to accommodate all files. All emails must be received before the deadline.
Requirements
Source: NRWDI RFQ for Transporting of Office Assets.pdf (RFQ)
The successful bidder must be registered on the Central Supplier Database except for foreign bidders with no local registered entity.
Section
Source: NRWDI RFQ for Transporting of Office Assets.pdf
Evaluation is in three phases: mandatory requirements at closing, price and specific goals scoring, and mandatory requirements at award.
Mandatory disqualifiers at closing: incomplete quotation, late submission, wrong submission email, missing reference letters, missing owner/director IDs.
Scoring uses the 80/20 preference point system: 80 points for price, 20 points for specific goals (B-BBEE ownership).
Mandatory disqualifiers at award: non-tax compliance, listing on restricted/defaulters registers.
Price points formula (80/20 system): Ps = 80(1 - (Pt - Pmin)/Pmin) where Ps = points scored, Pt = price of tender under consideration, Pmin = price of lowest acceptable tender.
Specific goals points: up to 12 points for Black-owned enterprises and up to 8 points for women-owned enterprises based on ownership percentages.
Sets the constitutional standard for fair, equitable, transparent, competitive and cost-effective public procurement.
Relevant because this is a South African public-sector procurement opportunity.
Elias Motsoaledi St, 0240, Hartbeespoort, 0216, South Africa
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High source confidence
Official source
eTenders.gov.za
Documents found
2
Last checked
01 Aug 2026
AI status
Enhanced
Data conflicts
None detected
This tender has strong source evidence, including source metadata and supporting tender information synced from the government tender portal.
Tenders SA is not the issuing authority. All tenders are automatically synced from the official government tender portal. Always confirm final submission details, closing dates, briefing sessions, eligibility requirements, and documents on the official government portal before applying.