Secure printing & distribution of embargoed national treasury documents (3-Year contract)

General Purpose:

• The document outlines the General Conditions of Contract (GCC) applicable to all government bids, contracts, and orders.
• It ensures bidders are aware of their rights and obligations when doing business with the government.
• The GCC cannot be amended and forms part of all bid documents.
• Special Conditions of Contract (SCC) are bid-specific and supplement the GCC. In case of conflict, SCC provisions prevail.

Submission and Compliance Rules:

• The General Conditions of Contract (GCC) are mandatory, non-amendable, and apply to all bid documents.
• Special Conditions of Contract (SCC) are bid-specific and supplement the GCC. If SCC and GCC conflict, SCC provisions take precedence.
• Bidders must not engage in collusive bidding, bid rigging, or restrictive practices as prohibited by Section 4(1)(b)(iii) of the Competition Act. Evidence of such practices may lead to:

• Referral to the Competition Commission for investigation.
• Invalidation of bids.
• Contract termination.
• Restriction from doing business with the public sector for up to 10 years.
• Claims for damages.

• Bidders have 14 days to respond if the purchaser intends to impose restrictions. Failure to respond may result in automatic imposition.
• Bidders found guilty of corrupt or fraudulent practices (e.g., bribery, misrepresentation) may be:

• Restricted from public sector business for 5–10 years.
• Listed in the National Treasury’s central database of restricted suppliers.
• Endorsed on the Register for Tender Defaulters, prohibiting public sector business for 5–10 years.

• Suppliers must return all purchaser-provided documents (e.g., specifications, drawings) upon contract completion if required. These documents remain the purchaser’s property.
• Suppliers must permit purchaser inspections of records and audits related to contract performance if required.

Evaluation and Compliance Criteria:

• Tax compliance: Bidders must possess a valid, original tax clearance certificate issued by SARS. No contract will be awarded to bidders with unresolved tax matters.
• Legal standing: Bidders must be legally registered entities capable of entering into a binding contract.
• Financial capacity: Bidders must demonstrate financial stability to furnish performance security and meet contract obligations.
• Technical capacity: Bidders must prove the ability to securely and efficiently handle printing and distribution of embargoed information.
• No restrictions: Bidders must not be listed on the Register for Tender Defaulters or restricted from doing business with the public sector.
• Anti-corruption: Bidders must not have engaged in corrupt, fraudulent, or collusive practices.

Scope, Standards, and Quality Assurance:

• Goods and services must conform to the standards specified in the bidding documents and SCC.
• Supplies must be new, unused, and incorporate recent design or material improvements unless otherwise specified.
• Goods must be free from defects in design, materials, or workmanship under normal use conditions in South Africa.
• Packing must prevent damage or deterioration during transit, including resistance to rough handling, extreme temperatures, salt, and precipitation. Packing, marking, and documentation must comply with SCC requirements.
• Delivery must comply with contract terms, including shipping documents as specified in SCC.
• Inspections, tests, and analyses may be required at any stage (pre-bidding, production, or post-delivery).

• Pre-bidding testing costs are the bidder’s responsibility.
• If inspections are later deemed necessary, the purchaser arranges and pays for testing. If supplies/services comply, the purchaser covers costs; if not, the supplier covers costs.
• Non-compliant supplies may be rejected at the supplier’s cost and risk. Suppliers must substitute non-compliant supplies promptly or face purchaser procurement of replacements at the supplier’s expense.

• Suppliers must allow purchaser inspections of premises and records at reasonable hours if required.
• Patent rights: Suppliers must indemnify the purchaser against third-party claims of patent, trademark, or industrial design infringement.
• Warranty: Goods must be warranted for 12 months after delivery or 18 months after shipment, whichever is earlier, unless specified otherwise in SCC. Suppliers must repair or replace defective goods without cost to the purchaser upon notification.

Quality Assurance and Inspection:

• Suppliers must ensure goods/services meet the standards specified in the bidding documents and SCC.
• Premises must be open for inspection by the purchaser or its representatives at reasonable hours if inspections are a bid condition.
• Pre-bidding testing costs are the bidder’s responsibility.
• If inspections are not initially required but are later deemed necessary:

• The purchaser arranges and pays for testing.
• If supplies/services comply, the purchaser covers costs.
• If supplies/services do not comply, the supplier covers costs.

• Non-compliant supplies/services may be rejected. Suppliers must remove and replace them at their own cost and risk. Failure to do so may result in the purchaser procuring replacements at the supplier’s expense.
• Suppliers must permit purchaser audits of performance-related records if required.
• Patent rights: Suppliers must indemnify the purchaser against third-party claims of patent, trademark, or industrial design infringement.

Payment, Pricing, and Financial Obligations:

• Payment methods, conditions, and currency (default: South African Rand) are specified in the SCC.
• Suppliers must submit invoices accompanied by a copy of the delivery note and fulfill all contract obligations for payment processing.
• Payments will be made within 30 days of invoice submission.
• Prices must match the bid quote unless adjusted per SCC or bid validity extensions.
• Performance security: Within 30 days of contract award, suppliers must furnish performance security in the amount specified in SCC. Acceptable forms include:

• Bank guarantee or irrevocable letter of credit from a reputable bank.
• Cashier’s or certified cheque.
• Security is denominated in the contract currency or a freely convertible currency acceptable to the purchaser.
• Security is discharged within 30 days of contract completion, including warranty obligations.

• Penalties for late delivery: Deductions from the contract price at the current prime interest rate per day of delay. The purchaser may also terminate the contract.
• Taxes and duties:

• Foreign suppliers are responsible for all taxes, stamp duties, license fees, and levies imposed outside South Africa.
• Local suppliers are responsible for all taxes, duties, and levies until delivery of the contracted goods.
• A valid original tax clearance certificate from SARS is required before contract award.

• Insurance: Goods must be fully insured in a freely convertible currency against loss or damage during manufacture, acquisition, transportation, storage, and delivery (as per SCC).

Mandatory Compliance and Legal Requirements:

• Tax clearance: Original SARS-issued tax clearance certificate is mandatory before contract award. No contract will be concluded with bidders whose tax matters are not in order.
• Anti-dumping and countervailing duties: The State is not liable for additional costs if duties are imposed or increased post-bid. Suppliers must refund favorable differences if duties are reduced or abolished.
• National Industrial Participation Programme (NIPP): Applicable to contracts subject to NIP obligations, as administered by the Department of Trade and Industry. Suppliers must comply if specified in the bid.
• Corruption and fraud: Bidders engaged in corrupt or fraudulent practices (e.g., offering, giving, receiving, or soliciting bribes; misrepresentation) may face:

• Contract termination.
• Restriction from public sector business for 5–10 years.
• Inclusion in the National Treasury’s central database and the Register for Tender Defaulters.

• Restrictive practices: Collusive bidding or bid rigging is prohibited. Evidence may lead to:

• Referral to the Competition Commission for investigation and possible administrative penalties.
• Invalidation of bids.
• Contract termination.
• Restriction from public sector business for up to 10 years.
• Claims for damages.

• Force majeure: Suppliers are not liable for penalties or termination if delays or failures result from force majeure events (e.g., wars, revolutions, fires, floods, epidemics, quarantine restrictions, freight embargoes). Suppliers must:

• Notify the purchaser in writing of the force majeure event and its cause.
• Continue performance as far as reasonably practical.
• Seek alternative means for performance not prevented by the event.

B-BBEE and Local Content:

• National Industrial Participation Programme (NIPP): Applicable to contracts subject to NIP obligations, as administered by the Department of Trade and Industry. Suppliers must comply with NIPP requirements if specified in the bid.
• Local content: Defined as the portion of the bidding price not included in imported content, provided local manufacture occurs.
• Imported content: Includes the cost of imported components, parts, or materials, plus freight, import duties, and other direct importation costs.

Contractual Terms:

• Contract duration, deliverables, and obligations are specified in the SCC.
• Suppliers must deliver goods and perform services according to the purchaser’s prescribed time schedule.
• Delays: Suppliers must notify the purchaser in writing of any delay, its likely duration, and causes. The purchaser may grant extensions with or without penalties.
• Penalties: Suppliers are liable for penalties if delays are not due to force majeure. Penalties are calculated at the current prime interest rate per day of delay.
• Substitution: The purchaser may substitute undelivered goods with similar quality/quantity at the supplier’s expense and risk, or cancel the contract and claim damages.
• Termination for default: The purchaser may terminate the contract if the supplier fails to deliver goods, perform obligations, or engages in corrupt/fraudulent practices. Suppliers may be restricted from public sector business for up to 10 years.
• Termination for insolvency: The purchaser may terminate the contract if the supplier becomes bankrupt or insolvent, without compensation to the supplier.
• Force majeure: Suppliers are not liable for penalties or termination if delays/failures result from force majeure events. Suppliers must notify the purchaser and continue performance as far as practical.
• Assignment: Suppliers may not assign obligations without the purchaser’s prior written consent.
• Subcontracts: Suppliers must notify the purchaser of all subcontracts awarded. Notification does not relieve the supplier of liability.
• Contract amendments: No variations or modifications are allowed except by written amendment signed by both parties.
• Warranty: Goods must be warranted for 12 months after delivery or 18 months after shipment, whichever is earlier. Suppliers must repair or replace defective goods without cost to the purchaser.
• Payment: Payments will be made within 30 days of invoice submission. Prices must match the bid quote unless adjusted per SCC.
• Performance security: Must be provided within 30 days of contract award (form and amount specified in SCC). Discharged within 30 days of contract completion.
• Insurance: Goods must be fully insured against loss or damage during manufacture, acquisition, transportation, storage, and delivery (as per SCC).
• Dispute resolution: Parties must attempt to resolve disputes amicably. If unresolved after 30 days, mediation or South African court proceedings may follow.

Special Conditions of Contract (SCC):

• SCC are bid-specific and supplement the General Conditions of Contract (GCC). In case of conflict, SCC provisions take precedence.
• SCC may include additional requirements for:

• Packing, marking, and documentation.
• Delivery terms and shipping documents.
• Insurance coverage and currency.
• Transportation and incidental services (e.g., assembly, commissioning, training, maintenance).
• Spare parts provision and notifications.
• Warranty periods and defect remedies.
• Payment methods, conditions, and currency.
• Performance security amount and form.

• Suppliers must comply with all SCC terms, which are binding and non-negotiable unless amended in writing by both parties.

Scope: Appointment of a service provider for the printing and distribution of information under embargo for a period of three (3) years. Definitions:

• Tender: A written offer in response to an invitation to provide goods/services via price quotations, competitive tendering, or other legislated methods.
• Income-generating contracts: Written offers for contracts that produce revenue for the organ of state (e.g., leasing, disposal of assets, concessions), excluding direct sales or public auctions.

The 80/20 preference point system applies. Points are allocated as follows:

• Price: 80 points (maximum). Formula: Ps = 80(1 - (Pt - Pmin)/Pmin), where Ps = points scored, Pt = tender price, Pmin = lowest acceptable tender price.
• Specific Goals: 20 points (maximum). Points are awarded for ownership by Youth, Black people, Women, or Disabled individuals. Breakdown per category:

• 100% ownership: 5 points

• 75–99% ownership: 3 points

• 60–74% ownership: 2 points

• 51–59% ownership: 1 point

• 0–50% ownership: 0 points

• Total: 100 points. Failure to submit proof/documentation for specific goals results in 0 points for those goals. The organ of state may require substantiation of claims at any time.

Scope: Appointment of a service provider for the printing and distribution of information under embargo for a period of three (3) years. No additional technical specifications are provided in the document.

Pricing must adhere to the following:

• Price definition: Amount tendered for goods/services, including all applicable taxes, less unconditional discounts.
• Rand value: Total estimated contract value in Rand, calculated at bid invitation time, including all applicable taxes.

Pricing must include all applicable taxes and exclude unconditional discounts. The rand value of the contract is calculated at the time of bid invitation and includes all applicable taxes. Price definition: Amount tendered for goods/services, including all applicable taxes, less unconditional discounts.

Compliance with the Preferential Procurement Policy Framework Act, 2000, and Preferential Procurement Regulations, 2022, is mandatory. Requirements include:

• Submission of proof/documentation to claim preference points for specific goals (Youth, Black, Women, Disabled ownership).
• Company must declare its legal type (e.g., Partnership, Sole Proprietor, Close Corporation, (Pty) Ltd, Non-Profit, State-Owned).
• Certified declaration by an authorised representative, confirming:

• Accuracy of information and preference points claimed.

• Alignment with General Conditions.

• Willingness to provide documentary proof if required post-award.

• Consequences of non-compliance or fraudulent claims:

• Disqualification from the tender process.

• Recovery of costs, losses, or damages incurred by the organ of state.

• Contract cancellation and damages claimed for less favourable arrangements.

• Restriction from obtaining business from any organ of state for up to 10 years (after due process).

• Potential criminal prosecution.

B-BBEE and preference points are governed by the Preferential Procurement Policy Framework Act, 2000, and Regulations 2022. Key points:

• Specific goals for preference points: Youth, Black, Women, and Disabled ownership.
• Points are awarded based on ownership percentages:

• 100% ownership: 5 points

• 75–99% ownership: 3 points

• 60–74% ownership: 2 points

• 51–59% ownership: 1 point

• 0–50% ownership: 0 points

• Failure to submit proof/documentation for specific goals results in 0 points for those goals.
• The organ of state may require substantiation of claims at any time.
• Fraudulent claims may lead to severe penalties, including disqualification and legal action.

Contractual obligations include:

• Submission of a certified declaration by an authorised representative, confirming:

• Accuracy of information and preference points claimed.

• Alignment with General Conditions.

• Willingness to provide documentary proof if required.

• Consequences of non-compliance or fraud:

• Disqualification from the tender process.

• Recovery of costs, losses, or damages incurred by the organ of state.

• Contract cancellation and damages claimed for less favourable arrangements.

• Restriction from obtaining business from any organ of state for up to 10 years (after due process).

• Potential criminal prosecution.

Department: National Treasury. Representative’s full name, capacity, and contact number must be provided in the questionnaire.

Submit the completed Contractors’/Suppliers’ Questionnaire – Individuals (Questionnaire A) by marking the appropriate column with an 'X' for all applicable questions. Do not leave any question unanswered. Include certified copies of: work permit (if not a South African citizen), tax clearance certificate or exemption certificate (IRP30). Provide a written statement confirming exclusivity to National Treasury (if applicable). Passport copies may be required by National Treasury upon request.

Required documents: Completed Contractors’/Suppliers’ Questionnaire – Individuals (marked with 'X' for applicable answers). Certified copies: work permit (if non-South African), tax clearance certificate or exemption certificate (IRP30). Written statement confirming exclusivity to National Treasury (if applicable). Passport copies (if required by National Treasury).

Evaluation is based on the following criteria: Must be a legal individual or entity (Questionnaire A for individuals). Must not be under direct control or supervision of National Treasury (e.g., manner of duties, hours of work, quality of work). Must not be a full-time employee of National Treasury or dependent on National Treasury for equipment, tools, materials, or office space. Must not supply services exclusively to National Treasury unless justified. Must not work more than 22 hours per week for National Treasury unless specified otherwise. Must disclose any work performed outside South Africa. Must comply with South African tax laws (ordinary residency or permanent establishment). Must have a valid tax clearance certificate (IRP30) or exemption. Non-residents must have valid work permits and confirm post-contract departure. Quality of work is a key evaluation criterion.

Bidders must confirm and disclose the following: Whether they supply services on behalf of a Labour Broker. Whether they are subject to control or supervision by National Treasury regarding manner of duties, hours of work, or quality of work. Payment frequency (regular intervals or rate per time period). Inclusion of benefits (e.g., leave pay, medical aid, training, sick leave). Full-time employment status with National Treasury. Need for National Treasury to provide equipment, tools, materials, or office space. Exclusivity to National Treasury. Weekly work hours (if exceeding 22). Payment basis (hourly, daily, weekly, or monthly). Sole work for National Treasury and written confirmation of exclusivity. Non-residents must disclose: Return to jurisdiction of residence upon contract termination. Contract duration (including if it exceeds three years). Periods of return to jurisdiction during the contract. Employer’s residency or permanent establishment in South Africa. Salary payment source if employer has a permanent establishment in South Africa. Agreement to submit passport copies if required by National Treasury.

Contract duration may exceed three years. Bidders must confirm whether they will return to their jurisdiction of residence upon termination.

Bidders must disclose: if they supply services via a Labour Broker; if they are under National Treasury’s control/supervision (duties, hours, quality); payment frequency (regular intervals or rate per time period); inclusion of benefits (leave pay, medical aid, training, sick leave); full-time employment status with National Treasury; need for National Treasury-provided equipment/tools/materials/office space; exclusivity to National Treasury; weekly work hours (if exceeding 22); payment basis (hourly/daily/weekly/monthly); sole work for National Treasury; written confirmation of exclusivity. Non-residents must disclose: return to jurisdiction upon termination; contract duration; periods of return during contract; employer’s residency or permanent establishment in South Africa; salary payment source from such establishment.

Closing date: 30/06/2026. Closing time: 11:00 AM.

For bidding procedure and technical enquiries, contact Supply Chain Management. Email: [email protected].

Submit bids online via the e-Tender Portal: https://www.etenders.gov.za/. Tutorial available at: https://youtu.be/B7pNseNJYHM.

• Bids must be submitted by the stipulated closing date and time (30/06/2026, 11:00 AM). Late bids will not be accepted.
• Use only the official forms provided. Do not re-type or alter them.
• Submit bids in the manner prescribed in the bid document.
• Include a signed bidder signature, capacity under which the bid is signed, and proof of authority (e.g., company resolution).
• Failure to comply with submission requirements may render the bid invalid.

Bid proposals must be submitted online via the e-Tender Portal: https://www.etenders.gov.za/. Tutorial for uploading bid documents: https://youtu.be/B7pNseNJYHM.

• Use official forms provided (do not re-type).
• Submit bids in the prescribed manner.
• Include signed bidder signature, capacity under which the bid is signed, and proof of authority (e.g., company resolution).

Tax Compliance:

• Valid Tax Compliance Status (TCS) PIN from SARS or CSD registration number is required.

Legal Status:

• Bidders must not be state employees, directors in state-employed companies, or members of close corporations with state employees.

Foreign Suppliers:

• Must disclose residency, branch, permanent establishment, income source, or tax liability in South Africa. If none apply, TCS PIN is not required.

Bid Validity:

• Bid must be submitted on time and in the prescribed format.

Tax Compliance:

• Bidders must comply with all tax obligations.
• Submit a Tax Compliance Status (TCS) PIN issued by SARS. Apply via e-Filing at www.sars.gov.za.
• Alternatively, submit a printed TCS certificate with the bid.
• For consortia, joint ventures, or sub-contractors: each party must submit a separate TCS certificate, PIN, or CSD number.
• If no TCS PIN is available but the bidder is registered on the Central Supplier Database (CSD), provide the CSD number.
• Foreign bidders: If the entity is not a resident of South Africa, has no branch, permanent establishment, income source, or tax liability in South Africa, registration for a TCS PIN is not required.
• Bids will not be considered from persons in the service of the state, companies with directors in the service of the state, or close corporations with members in the service of the state.
• Non-compliance with any of the above may render the bid invalid.

Procurement Compliance:

• Bid is subject to the Preferential Procurement Policy Framework Act, 2000, and the Preferential Procurement Regulations.
• Bid is subject to the General Conditions of Contract (GCC) and any applicable special conditions of contract.
• The successful bidder will be required to fill in and sign a written contract form (SBD7).

The successful bidder will be required to fill in and sign a written contract form (SBD7). Bid is subject to the General Conditions of Contract (GCC) and any applicable special conditions of contract.

• Appointment of a service provider for printing and distribution of National Treasury documents under embargo for three years.
• Documents include Budget, MTBPS, and related publications, guides, leather-bound documents, bills/acts.
• Critical periods: February and October for embargoed budget documentation tabled in Parliament.
• Delivery to Parliament (120 Plein Street) within extremely tight deadlines.
• See Annexure C for detailed specifications on document types to quote.

• Compulsory virtual briefing session: 15 June 2026, 10:00–11:00 via Microsoft Teams (link provided).
• Closing date and time for bid submission: 30 June 2026 at 11:00.
• Bid validity period: 90 days.
• Closing date for bid enquiries: 26 June 2026.

• Compulsory virtual briefing session: 15 June 2026, 10:00–11:00 via Microsoft Teams (link provided).
• Provides clarity on procurement process; NT reserves right to answer questions at or after session.

• Bid enquiries: Email [email protected]. No enquiries accepted after 26 June 2026.
• General address: National Treasury, Office of the Director-General, 40 Madiba Street, Church Square, Pretoria.

PHASE 1: MANDATORY REQUIREMENTS Annexure C – Pricing Schedule Yes Yes SBD 3.3 Pricing Schedule Yes Yes

• Evaluation occurs in four phases:

1. Mandatory Requirements: Complete pricing schedule (Annexure C). Non-submission invalidates bid.
2. Legislative Requirements: Submit all required SBD forms, CSD report, tax clearance, CIPC documents, etc. Failure may invalidate after a 7-day rectification period.
3. Functionality: Minimum threshold of 60% must be achieved. Scored on:

• Proven industry track record (50% weight): Submit at least three reference letters from past 10 years with documentary evidence (close-out reports/SLAs).
• Detailed contingency and disaster plan (50% weight): Must address labour unrest, fire, power disruptions, machinery/vehicle breakdowns, alternative site, sub-contracting, operational disruptions.

4. Price and Specific Goals: 80/20 preference point system applies.

• Price points calculated using formula: Ps = 80

• (1 - (Pt - Pmin) / Pmin).

• Specific goals points for Black, Women, Youth, and Disabled ownership (5 points each, scaled by percentage ownership).

• Site visit evaluation follows for bidders meeting 60% functionality threshold, assessing security, ICT compliance, infrastructure readiness, and quality of submitted samples.
• Failure to meet minimum thresholds, submit required documents, or provide proof for specific goals results in disqualification or zero points.

• Scope: High-quality printing, finishing, packaging, labelling, and delivery of embargoed National Treasury documents (e.g., Budget, MTBPS) within extremely tight deadlines.
• Critical requirement: Printing premises must be in Cape Town within 50km of Parliament (120 Plein Street) due to delivery deadlines.
• Document types include books (saddle-stitched, thread-sewn, perfect bound, leather-bound), guides/newspaper prints, posters, and budget highlights. Specifications vary in page count, paper weight, quantity, colour, size, and finishing.
• Must provide a DTP section with PC and Apple Mac running updated software (Adobe Creative Cloud, Microsoft Office, anti-virus).
• On-site minimum capabilities: printing, folding, collating, binding (stitching, thread-sewing, leather hardbound), laminating/UV varnish, packaging.
• Backup power (generator/UPS) required.
• Dedicated team needed: production manager, DTP expert, IT support, physical security supervisor.
• Compliance with Occupational Health and Safety Act and building regulations.
• Strict security and ICT requirements: access control, PSIRA-registered security officers, secure workstations, internet firewalls, wireless encryption, data deletion by NT after printing.
• All staff and subcontractors must undergo SSA security screening.
• Quality assurance and contingency/disaster planning for labour unrest, fire, power failures, machinery breakdowns, alternative sites, sub-contracting, operational disruptions.

• Printing requests will be briefed telephonically, followed by email/meetings to streamline specifications.
• Information/content handed over in person to production manager when under embargo.
• All printing subject to quality and security scrutiny by NT officials/partners.
• Provide detailed contingency and disaster plan addressing labour unrest, fire, power disruptions, machinery/vehicle breakdowns, alternative site, sub-contracting, operational disruptions.

• Minimum skills required: editing, desktop publishing (Adobe cloud software), project management, time management.
• Submit at least three reference letters for similar projects completed in past 10 years, with documentary evidence (close-out reports/SLAs). References must include client name, contact person, number, email, and detail project nature, size, your role, team size, contract duration.
• Provide company profile, director details (ID copies), and proof of experience in secure, deadline-driven printing.
• All staff and subcontractors must have proven track records and undergo SSA security screening.

• Implement quality assurance during printing, folding, collating, binding, and packaging.
• Ensure colour and finishing consistency.
• Submit hard copy samples (document 100-300 pages, leather-bound book, A0/A1 poster) produced on your premises for evaluation.
• Quality control strictly monitored for security purposes.

• Complete Annexure C (Pricing Schedule) and SBD 3.3 without altering structure.
• Prices must be inclusive of VAT, paper stock, packaging, labelling, boxing, pallet, delivery.
• Non-submission invalidates the bid.
• Pricing evaluation uses 80/20 preference point system.

• Pricing must be inclusive of VAT, paper stock, packaging, labelling, boxing, pallet, and delivery.
• Complete the mandatory Pricing Schedule (Annexure C / SBD 3.3) without altering its structure. Non-submission invalidates the bid.
• Bid prices must include all handling fees, delivery costs, and 15% VAT.
• Price evaluation uses the 80/20 preference point system; formula: Ps = 80
• (1 - (Pt - Pmin) / Pmin).
• Specific goals points are added to price points based on ownership percentages (Black, Women, Youth, Disabled).

• Mandatory documents: SBD 1, SBD 4, SBD 6.1, full CSD report, CIPC registration documents, valid tax clearance certificate/SARS pin.
• For joint ventures/consortiums: signed teaming agreement, tax clearance for all entities, consolidated CSD report.
• B-BBEE requirements: Points awarded for Black, Women, Youth, and Disabled ownership (5 points each, scaled by percentage). Submit proof via SBD 6.1, CIPC documents, CSD report, B-BBEE certificate.
• Fronting is prohibited; NT will investigate and may invalidate bid/contract and restrict business for up to 10 years.
• Compliance with POPIA: Authorize NT to process personal information for verification, due diligence, and contract management.
• Tax matters must be in order; tax compliance status verified via CSD/SARS.
• Occupational Health and Safety Act compliance required.
• Security screening by State Security Agency (SSA) for bidder, staff, and subcontractors.

• Points awarded for Black, Women, Youth, and Disabled ownership (5 points each, scaled by percentage ownership).
• Submit proof via SBD 6.1, CIPC documents, CSD report, B-BBEE certificate, ID copies of directors.
• For joint ventures/consortiums: consolidated B-BBEE certificate and agreement.
• Fronting prohibited; NT will investigate and may impose penalties.
• Failure to submit proof results in zero points for specific goals.

• Comply with Occupational Health and Safety Act, 1993 and building regulations.
• Provide emergency plans for effective evacuation of NT employees on your premises.
• Ensure shredding facilities and destroy waste documents irrecoverably.
• Site visit evaluation includes assessment of OHS compliance, shredding/waste facilities, and lockable storage.

• Contract duration: Three years.
• Bid validity period: 90 days.
• NT reserves right to change or supplement bid information before closing, issue addenda, and seek amended bids.
• No counter conditions allowed; amendments may invalidate bid.
• Fronting prohibited; may lead to bid invalidation, contract termination, and restriction from public sector business for up to 10 years.
• State reserves right to not award, appoint multiple providers, request further information, verify documentation, withdraw/amend conditions, and remedy incorrect awards.
• Bidder remains responsible for subcontracted work.
• Confidentiality: All bid information must be kept confidential and used only for bid response.
• POPIA compliance: Bidder authorizes NT to process personal information for evaluation, verification, and contract management.
• Negotiations and due diligence may be conducted with shortlisted bidders; misrepresentation may disqualify bid.
• Successful bidder signs acceptance letter and Service Level Agreement (SLA) with National Treasury Budget Office.

• Compulsory security screening by State Security Agency (SSA) for bidder, staff, subcontractors.
• Security access control per Control of Access to Public Premises and Vehicles Act, 1985.
• Provide contingency plans for security industrial actions.
• Amendments or counter conditions may invalidate bid.

• Use up-to-date software packages (Adobe Creative Cloud, anti-virus).
• Accommodate last-minute content changes at printing premises.
• Provide office space for up to 5 NT officials for editing/sign-off and 10 security/audit/IT officials during critical periods.
• Have backup power (generator/UPS).
• Dedicated team: production manager, DTP expert, IT support, physical security supervisor.
• Comply with Occupational Health and Safety Act and building regulations.
• Implement strict ICT security: updated anti-virus, secure internet/wireless, disconnected workstations during printing, allow NT to delete files post-printing.
• Security requirements: PSIRA-registered security officers, physical access control, contingency plans for absenteeism, threat/risk assessments, shredding facilities, lockable storage, proper sealing/labelling/transport of documents, cooperation with SAPS/SSA.

• Additional details from tables: functionality scoring criteria for track record and contingency plan, site visit evaluation for security, ICT compliance, infrastructure readiness, and sample quality.
• Preference point system details for ownership categories.

Submit bids electronically via the eTender Portal (https://etenders.gov.za). Steps: 1) Log in using your CSD-registered email and password. 2) Browse 'Currently Advertised' tenders and select the relevant opportunity (marked with a tick under the eSubmission column). 3) Click 'Start eSubmission Process' and select your Supplier Number. 4) Upload all required documents via the Submission Checklist (one file at a time per heading). 5) Confirm and proceed only when all checklist items are ticked. 6) Submit before the deadline—edits are disabled after closing. Note: Only the most recently uploaded file per heading is retained. Withdraw bids via 'Withdraw bid' (removes the application from your list).

Bidders must: 1) Be registered on the Central Supplier Database (CSD). 2) Have valid CSD login credentials (email and password). 3) Adhere to the eTender Portal’s submission rules and deadlines.

Bidders must be registered on the Central Supplier Database (CSD) with a valid email and password for portal access.

Department: Supply Chain Management. No specific contact details (email, phone, or address) provided in the document.

Submit a completed and signed SBD4 Bidder’s Disclosure form. Key requirements:

• Bid must be prepared independently, without consultation, communication, or agreement with competitors. Joint venture or consortium discussions are permitted.
• Do not disclose bid terms to competitors before the official opening or contract award.
• No prior or ongoing discussions with procuring institution officials, except for bid clarification requests.
• Bidder must not have been involved in drafting the specifications or terms of reference.
• Non-compliance may result in disqualification, reporting to the Competition Commission, criminal investigation, or a 10-year restriction from conducting business with the public sector under the Prevention and Combating of Corrupt Activities Act.

Required returnable document:

• Completed and signed SBD4 Bidder’s Disclosure form, certifying all information as true and complete. False declarations may lead to bid rejection or action under PFMA SCM Instruction 22 on preventing and combating abuse in the supply chain management system.

Evaluation is based on compliance with ethical and transparency principles. Key criteria:

• Bidder must not be listed in the Register for Tender Defaulters or the List of Restricted Suppliers.
• Conflict of interest: Bidder, directors, trustees, shareholders, members, partners, or any controlling person must not be state employees or have undisclosed relationships with procuring institution officials.
• Independent bidding: Bid must be prepared without competitor collaboration.
• Past conduct: No history of restrictive practices, corruption, or fraudulent bidding behavior.

Scope: Appointment of a service provider for the printing and distribution of information under embargo for a period of three (3) years. Open to any natural or juristic person, subject to compliance with South African transparency, accountability, and ethical principles.

Disqualification risks:

• Automatic disqualification if bidder is listed in the Register for Tender Defaulters or the List of Restricted Suppliers.
• Bidder must declare if any director, trustee, shareholder, member, partner, or controlling person is employed by the state. If yes, provide full names, ID numbers, and state employee numbers.
• Bidder must declare any relationship with procuring institution employees. If yes, provide details.
• Bidder must declare any interest in related enterprises bidding for this contract. If yes, provide details.
• Bid will be disqualified if the SBD4 disclosure is false or incomplete.

Anti-collusion and ethical bidding conditions:

• Bid must be prepared independently, without consultation, communication, or agreement with competitors. Joint venture or consortium discussions are exempt.
• No discussions with competitors on quality, quantity, specifications, prices, pricing methods, market allocation, or bid submission decisions.
• Bid terms must not be disclosed to competitors before official opening or contract award.
• No prior or ongoing discussions with procuring institution officials, except for bid clarification.
• Bidder must not have been involved in drafting specifications or terms of reference.
• Suspicious bids may be reported to the Competition Commission, NPA, or result in a 10-year public sector restriction under applicable legislation.

Scope: Appointment of a service provider for the printing and distribution of information under embargo for a period of three (3) years. Services must be quoted in accordance with the attached terms of reference.

Closing date: 30 June 2026 at 11:00 AM. Offer validity period: 90 days from closing date.

Bidding procedure enquiries: National Treasury. Technical enquiries: Email [email protected].

Submit a completed SBD 3.3 Pricing Schedule with: bidder name, bid number (NT007-2026), itemised costs in ZAR (inclusive of VAT), total assignment cost, and detailed cost breakdown. Specify: project commencement period after bid acceptance, and whether rates are firm for the full 3-year period. If rates are not firm, provide the adjustment basis (e.g., Consumer Price Index). Offer must remain valid for 90 days from the closing date (30 June 2026).

Evaluation is open to all bidders meeting National Treasury procurement policies and terms of reference. Criteria include: compliance with South African regulatory and tax requirements (VAT-inclusive pricing), technical capability to securely and efficiently handle embargoed information, and complete submission of the SBD 3.3 Pricing Schedule and all required documents.

Scope: Printing and distribution of information under embargo for a 3-year period. Quotations must align with the attached terms of reference. The financial proposal must cover all assignment activities and outputs as enumerated in the terms of reference.

Use SBD 3.3 Pricing Schedule. Include: bidder name, bid number (NT007-2026), itemised costs in ZAR (inclusive of VAT), total assignment cost, and detailed cost breakdown. Specify: project commencement period post-award, and whether rates are firm for the full 3-year period. If not firm, provide the adjustment basis (e.g., Consumer Price Index).

Pricing must be in ZAR, inclusive of VAT. Provide: total cost of the assignment, detailed cost breakdown, and confirmation of whether rates are firm for the full 3-year period. If rates are not firm, specify the adjustment basis (e.g., Consumer Price Index). Offer must remain valid for 90 days from the closing date (30 June 2026). Use the SBD 3.3 Pricing Schedule format.

General Requirements:

• Must be a registered service provider with proven capability in high-security printing and distribution.
• Must comply with strict embargo protocols and meet tight deadlines, including overtime (weekend/after-hours labor).
• Must provide transparent, market-related pricing (VAT inclusive).
• Must guarantee price stability for each 12-month period of the 3-year contract.

Technical Requirements:

• Capability to handle specified paper weights (e.g., 70gsm, 100gsm, 115gsm Matt Art; 296gsm Alphine Box Board; 350gsm Magno Glos; 220gsm Gloss Art; 90gsm Camelot Cartridge).
• Expertise in required finishing (e.g., film lamination, spot varnishing, thread sewing, saddle stitching).
• Experience with binding methods (e.g., thread sewn, hardbound leather, drawn-on covers).
• Logistical capacity for single-address delivery under high-security/embargoed conditions to Parliament.
• Experience with government or secure document printing is preferred.

Scope: Printing and distribution of embargoed government documents (e.g., ENE, BR, BH, MTBPS, AENE, posters, guides) for a 3-year period.

Document Types and Specifications:

• Estimates of National Expenditure (ENE): A4, black internal print on 70gsm Matt Art, 4pp full-color cover on 296gsm Alphine Box Board (film matt laminated + spot varnished), thread-sewn binding. Page ranges: 450-1150pp. Quantities: 1-300 copies.
• Budget Review (BR): A4, full-color internal print on 100gsm Matt Art, 4pp full-color cover (same as ENE), saddle stitch/thread-sewn binding. Page ranges: 100-400pp. Quantities: 1-400 copies.
• Budget Highlights (BH): A4, full-color both sides on 350gsm Magno Glos, film laminated and trimmed. Quantities: 1-400 copies.
• Leather Bound Books (ENE/BR): A4, full-color/black internal print on 70/100gsm Matt Art, 2-tone hardbound leather cover, thread-sewn binding. Fixed quantity: 6 copies per type.
• Budget/MTBPS Posters: A0, full-color one side on 220gsm Gloss Art, film laminated and trimmed. Quantities: 1-15 posters.
• Peoples Guide to the Budget: 594mm x 420mm (folded to A4), 4pp tabloid A3 folded to A4, full-color both sides on 90gsm Camelot Cartridge, 11 language types. Quantities: 100-750 copies per language.
• Adjusted Estimates of National Expenditure (AENE): A4, black internal print on 100gsm Matt Art, 4pp full-color cover (same as ENE), thread-sewn binding. Page ranges: 200-650pp. Quantities: 1-300 copies.
• MTBPS/Other Embargo Information: A4, full-color internal print on 100/115gsm Matt Art, 4pp full-color cover (same as ENE), saddle stitch/thread-sewn binding. Page ranges: 50-400pp. Quantities: 1-400 copies.

Delivery: Single address in Parliament under high-security/embargoed protocol for all items.

Overtime: All costs must include weekend/after-hours labor to meet embargo deadlines.

Price Validity: Prices must remain stable for each 12-month period of the 3-year contract.

Pricing must be submitted via detailed costing matrices for each document type (ENE, BR, BH, Leather Bound Books, Budget Posters, Peoples Guide, MTBPS, AENE, MTBPS Posters, MTBPS/Other Embargo Information).

For each matrix:

• Provide Total Cost (VAT inclusive) per cell.
• Cells are organized by quantity ranges (copies/posters) and page ranges (where applicable).
• Example ranges:
• ENE: 450-1150pp, quantities 1-300 copies.
• BR: 100-400pp, quantities 1-400 copies.
• BH: Quantities 1-400 copies.
• Leather Bound Books: Fixed 6 copies per type (ENE/BR).
• Budget/MTBPS Posters: Quantities 1-15 posters.
• Peoples Guide: Quantities 100-750 copies per language (11 languages).
• MTBPS/AENE/Other: 50-650pp, quantities 1-400 copies.

Additional Unit Pricing:

• Rate per additional 4 pages (pro-rata) for most documents.
• Rate per additional 10 copies (within same delivery) for most documents.
• Rate per additional 1 copy for leather-bound books (ENE/BR).
• Rate per additional 1 poster for A0 posters.
• Rate per additional 50 copies per language for Peoples Guide.

Notes:

• Prices must include all printing, finishing, binding, packaging, labeling, and delivery costs.
• Overtime (weekend/after-hours) costs must be included to meet embargo deadlines.
• The department reserves the right to verify market-relatedness of rates.

Pricing Format:

• Submit Total Cost (VAT inclusive) for each cell in the provided costing matrices.
• Prices must cover: high-quality printing, finishing (laminating/varnishing), binding, packaging, labeling, and delivery to Parliament.
• For quantities/page counts outside matrix ranges, provide pro-rata rates:
• Rate per additional 4 pages (for most documents).
• Rate per additional 10 copies (within same delivery for most documents).
• Rate per additional 1 copy (for leather-bound books: ENE/BR).
• Rate per additional 1 poster (for A0 posters).
• Rate per additional 50 copies per language (for Peoples Guide).

Price Stability: Prices must remain fixed for each respective 12-month period of the 3-year contract.

Market Verification: The department reserves the right to verify the market-relatedness of all submitted rates.

Submission or queries must be directed to the National Treasury as the issuing authority. Bidder must provide the full name, capacity, and contact number of the representative acting on behalf of the enterprise.

Required returnable documents: Certified copy of company registration (for corporate entities, including companies, close corporations, and trusts). Certified copy of VAT 103 Certificate. Certified copy of IRP30 (if classified as a Labour Broker). Completed and signed Contractors’/Suppliers’ Questionnaire B, with all questions answered by marking the appropriate column with an 'X'.

Bidder must sign a declaration confirming the accuracy of provided information and agree to notify National Treasury of any changes during the contract period.

Must comply with: Be a registered legal entity (company, close corporation, or trust). Provide all required certified documents (registration, VAT 103, tax references). Demonstrate operational independence from the National Treasury unless otherwise disclosed. Comply with South African labor and tax laws (e.g., not classified as a labor broker unless exempt). Ensure the representative certifies the accuracy of the provided information. Must not: Have a contract that resembles an employment agreement (e.g., fixed hours, benefits, job titles). Receive payment without performing work (unless contractually justified). Depend on the National Treasury for tools, equipment, or supervision unless explicitly permitted.

Mandatory compliance requirements: Provide a certified copy of company registration (for corporate entities). Provide a certified copy of VAT 103 Certificate. If acting as a Labour Broker, provide a certified copy of IRP30 valid for the contract period. Confirm whether the service involves connected persons (e.g., shareholders, members, or their direct family). Disclose if more than 80% of annual income is derived from a single client or associated institution. Confirm independence in choosing tools, equipment, staff, raw materials, or technology for service delivery. Disclose any use of tools or equipment supplied or paid for by National Treasury. Confirm no elements of an employment contract exist (e.g., fixed hours, benefits, performance bonuses). Confirm no payment clauses exist for work not performed. Disclose any prior classification as a Labour Broker or personal services company by SARS or other clients. If previously classified as a Labour Broker or personal services company, disclose any changes that now prevent such classification. Representative must sign a declaration confirming accuracy of provided information and agree to notify National Treasury of any changes during the contract period.

If previously classified as a Labour Broker or personal services company, disclose any changes that now prevent such classification.

Bidder must provide the full name, capacity, and contact number of the representative acting on behalf of the enterprise.