36-Month contract for purchase, collection, and removal of used transformer oil in eastern cape

• Scope: Purchase, collection, and removal of used transformer oil from various Eastern Cape sites on an “as and when” basis for 36 months.
• Responsibilities: Clean site after removal; provide own labour, equipment, and transport; weigh loads at approved weighbridge with Eskom witness; maintain collection registers; provide documentation as requested.
• Notes: Adhere to site agent conditions; no littering; fire safety equipment required; obtain Eskom permit; comply with OHSA; rehabilitate oil spills; no accommodation; Eskom not liable for damages or injuries.

• Closing date and time: 24 June 2026 at 10:00 AM.
• Clarification deadline: Submit questions to Lunga May by Wednesday, 22 June 2026 at 16:00 (2 working days before closing).
• No compulsory viewing or clarification meeting.

• Contact person: Lunga May.
• Email: [email protected] (for clarifications only).
• Phone: 051 404 2245 or 071 167 7937.
• Submission email: [email protected] (for tender submissions only).
• Clarifications must be in writing to [email protected]; responses provided within 1–2 working days before closing.

• Submit by email only to: [email protected].
• Email subject line must contain only the enquiry number OLT2128193 with no spaces or extra text.
• All files must be in PDF format.
• Maximum attachment size per email is 10MB.
• You must receive a confirmation email after submission; follow up if not received.
• Late submissions will not be accepted.
• Mandatory returnables (disqualifiable if missing):

• Annexure A: Declaration of Interest.
• Annexure B: Declaration for Fair Tendering Practice.
• Annexure C: SBD 4 – Bidders Disclosure.
• Offer to purchase form (price schedule attached).
• B-BBEE Affidavit (on DTI Template) and Verification Certificate.
• Proof of CSD registration (valid and current).
• Tax Clearance Certificate (for local suppliers or foreign suppliers with a South African footprint).
• Second-Hand Goods Act certificate from SAPS (for scrap dealers/recyclers).
• CIPC company registration documents.
• COID certificate of good standing.
• SHEQ Requirements (Health and Safety, Environmental).
• Technical Requirements (technical inventory list, method statement).
• Waste Management License certificate of affiliation.

• For joint ventures: submit letter of intent, joint venture agreement, confirmation of single business entity, and details of a single designated bank account.
• Incomplete tenders will not qualify for evaluation.

• Mandatory returnables listed; missing items lead to disqualification.
• Submit all documents in PDF via email with strict subject line rules.
• Joint venture documents required if applicable.

• Financial evaluation: Best price (80% weighting) and B-BBEE (20% weighting).
• Basic compliance: Tenderer must meet all mandatory documentary requirements; missing items lead to disqualification.
• Functionality/technical criteria: Technical inventory list and method statement based on scope of work.
• Disqualification grounds:

• Listed on National Treasury’s Database of Restricted Suppliers or Register for Tender Defaulters.
• Convicted of fraud/corruption in procurement processes in past five years.
• Abuse of procurement process (e.g., bid rigging/collusion).
• Existing/expired Eskom contract in default or open non-conformance.

• Declaration of Interest (Annexure A): Must disclose any relationship with Eskom employees/directors or state entities.
• Declaration for Fair Tendering Practice (Annexure B): Must confirm no unfair practices.

• Scope: Purchase, collection, and removal of used transformer oil from various sites in the Eastern Cape on an “as and when” required basis for 36 months.
• Responsibilities:

• Provide own qualified labour, certified plant, machinery, equipment, and transport.
• Clean site after collection and removal.
• Preferably have a scale for weighing; otherwise, weigh at Eskom Megawatt Park scale or nearest suitable weighbridge (cost borne by purchaser).
• Eskom representative must witness weighing and sign weighbridge documentation.
• Provide copy of weighbridge document to Eskom Investment Recovery Officer.
• Maintain collection registers and provide documentation as requested for reconciliation.
• Arrive early (08:00–09:00) on collection day for weighing.
• Goods identified by Eskom representatives.

• Notes:

• Adhere to Eskom site agent conditions for site access.
• No littering; provide facilities for waste collection; no rubble left on site.
• Portable fire fighting equipment required on site.
• Obtain Eskom permit before work commencement; notify site agent upon completion.
• Comply with OHSA Act; safety documentation must be available on site.
• Rehabilitate any oil spills caused.
• No accommodation on site.
• Eskom not responsible for damages, losses, theft, or personal injury.

• No prices at tender closing; submit via e-auction later.
• E-auction requires completion of Annexure A.1 and A.2.
• VAT invoices issued on request.
• Tax Clearance Certificate mandatory.

• Do not submit prices at tender closing; tenders with prices will be disqualified.
• Pricing will be submitted via e-auction at a date communicated by Eskom after closing.
• E-auction documents include:

• Annexure A.1: Acknowledgement Form – Reverse e-Auctioning Training (to be completed and returned).
• Annexure A.2: Definition of Reverse E-auctioning (for reading).
• User Guide (information only).

• VAT: Value Added Tax Act applies; VAT invoices issued on request.
• Tax compliance: Successful tenderer must have taxes in order; submit Tax Clearance Certificate with tender.

• Mandatory documents:

• CSD registration proof (valid and current).
• Tax Clearance Certificate (local suppliers or foreign suppliers with South African footprint).
• B-BBEE Affidavit and Verification Certificate from accredited agency.
• Second-Hand Goods Act certificate from SAPS (for scrap dealers/recyclers).
• CIPC company registration documents.
• COID certificate of good standing.
• SHEQ Requirements (Health and Safety, Environmental).

• Declaration of Interest (Annexure A): Disclose any relationships with Eskom employees/directors or state entities.
• Declaration for Fair Tendering Practice (Annexure B): Confirm no history of bid rigging, fraud, or corruption; not listed on Restricted Suppliers Database.
• Joint venture requirements: Submit joint venture agreement, confirmation of single entity, and single bank account details.
• Compliance with all relevant legislation (e.g., OHSA, environmental laws).
• Bidders with existing/expired Eskom contracts in default or open non-conformance will be disqualified.

• Submit B-BBEE Affidavit (DTI Template) and Verification Certificate from accredited agency.

• Comply with OHSA Act; safety documentation must be on site.
• SHEQ Requirements include Health and Safety and Environmental requirements.
• Portable fire fighting equipment required.
• Obtain Eskom permit before work; notify upon completion.

• Comply with all relevant environmental legislation; non-compliance may be costly.
• Rehabilitate any oil spills caused.
• See attached Environmental requirements.

• Standard Conditions of Tender (July 2018) apply; signed Offer to Purchase serves as legal agreement.
• Tax non-compliance may lead to contract cancellation or cost recovery.
• No variation unless confirmed in writing.
• Equipment sold “Voetstoots” (as is) with no guarantee.
• Eskom reserves right not to accept lowest offer.
• No accommodation on site; adhere to site agent conditions; Eskom not liable for damages.

• Declare any interests with Eskom/state entities.
• Confirm no unfair tendering practices, fraud, or corruption.
• Not listed on Restricted Suppliers Database.
• Authorised signatory must confirm authority.

• Evaluation based on mandatory returnables; missing items lead to disqualification.
• Functionality/technical criteria include technical inventory list and method statement.

Scope: Purchase, collection, and removal of used transformer oil at Eskom’s Eastern Cape Operating Unit as and when required for a 36-month contract.

Eskom OHS Representative: Designation, signature, and date required for submissions.

Development Team Contact: Diane Maunatlala.

Submit the following returnable documents:

• Signed acknowledgement of Eskom's OHS legal and other requirements form (Annexure B), signed by CEO and two witnesses.
• For suppliers with auditable OHS systems: ISO 45001 certificate or equivalent.
• Valid Letter of Good Standing (COIDA or equivalent), aligned with the scope of work.
• OHS plan addressing project/scope risks, including incident management, SHE communication, emergency management, and substance abuse management.
• Baseline OHS Risk Assessment (BRA) with methodology, covering all scope-related risks (e.g., driving, crane operations).
• CEO-signed OHS policy compliant with OHS Act Section 7, including review date.

Required Returnable Documents:

• Signed acknowledgement of Eskom's OHS legal and other requirements form (Annexure B), signed by CEO and two witnesses.
• Valid Letter of Good Standing (COIDA or equivalent), aligned with the scope of work.
• ISO 45001 certificate or equivalent (for suppliers with auditable OHS systems).
• OHS plan addressing project/scope risks.
• Baseline OHS Risk Assessment (BRA) with methodology.
• CEO-signed OHS policy compliant with OHS Act Section 7, including review date.

Tenderers must:

• Hold a valid Letter of Good Standing (COIDA or equivalent).
• Comply with OHS Act Section 7 requirements.
• Provide either:
• Standard OHS documentation (Part A): signed OHS policy, BRA with methodology, and risk assessments; or
• ISO 45001 certification (Part B) for suppliers with auditable OHS systems.
• Demonstrate capability to handle transformer oil collection, including driving and crane operations.
• Submit all required returnable documents as specified in submission guidelines.

Scope of work:

• Purchase, collection, and removal of used transformer oil at Eskom’s Eastern Cape Operating Unit.
• Contract duration: 36 months (as-and-when required basis).

OHS Requirements:

• OHS plan must address all project/scope risks, including:
• Incident management
• SHE communication
• Emergency management
• Substance abuse management
• Baseline OHS Risk Assessment (BRA) required, including methodology and coverage of all scope-related risks (e.g., driving, crane operations).
• OHS policy must be signed by CEO, compliant with OHS Act Section 7, and include a review date.

Risk Assessment Methodology:

• Baseline OHS Risk Assessment (BRA) must include the methodology used for risk assessment.
• BRA must address all risks related to the scope of work, including driving and crane operations.
• Valid Letter of Good Standing (COIDA or equivalent) must align with the scope of work.

Mandatory OHS Compliance:

• Valid Letter of Good Standing (COIDA or equivalent) aligned with the scope of work.
• Signed acknowledgement of Eskom’s OHS legal and other requirements (Annexure B), signed by CEO and two witnesses.
• CEO-signed OHS policy compliant with OHS Act Section 7, including review date.
• Baseline OHS Risk Assessment (BRA) with methodology, covering all scope-related risks.
• For suppliers with auditable OHS systems: ISO 45001 certificate or equivalent.

OHS Policy Requirements:

• OHS policy must be signed by CEO and include a review date.
• Policy must comply with OHS Act Section 7.
• OHS plan must address project/scope risks, including incident management, SHE communication, emergency management, and substance abuse management.
• Baseline OHS Risk Assessment (BRA) required, with methodology and coverage of all scope-related risks (e.g., driving, crane operations).

Development Team Contact: Diane Maunatlala.

Eskom OHS Representative: Designation, signature, and date required for submissions.