Polokwane municipality is appointing three (03) service providers to render hospitality services at the peter mokaba stadium complex for a period of three (03) years. The tender is open to qualified service providers in the food and beverage sector, with bids evaluated on an 80/20 preference point system. Interested bidders must submit their proposals by 03 august 2026 at 10:00.
Key Requirements
Submit a sealed bid marked with the bid number (PM45-25/26) and description to the bid box at Polokwane Municipality, Civic Centre, corner Bodenstein and Landdros Mare Street, Polokwane, 0699, before 10:00 on 03 August 2026.
Provide a valid Central Supplier Database (CSD) number and Tax Compliance Status (TCS) certificate or SARS PIN.
Complete all official bid forms in black ink, initial each page, and sign where required; failure to do so will lead to disqualification.
Attach proof of payment of municipal rates and taxes, or a valid lease agreement/letter from tribal authority.
Bids must remain valid for 90 days after the closing date.
Comply with the 80/20 preference point system: 80 points for price and 20 points for specific goals (e.g., B-BBEE).
Ensure no bidder or director is in the service of the state, listed on the Register of Tender Defaulters, or has a history of fraud, corruption, or unsatisfactory performance.
Document read. The full tender notice and its supporting documents are read end-to-end. Key sections, requirements, dates, and contact details are identified and pulled into a working summary you can act on.
Compliance review. The working summary is checked against South African procurement standards — PFMA, PPPFA, B-BBEE, CIDB, local content, and preferential procurement — so nothing critical is missed before you start your bid response.
Procurement Rules & Compliance ContextThis tender may be governed by South African public procurement rules covering fairness, transparency, preferential procurement, anti-corruption, administrative justice and access to information.
10 rules
These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
Core procurement rules
These rules commonly apply to South African public-sector procurement.
7
Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
high
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Constitution of the Republic of South Africa, 1996 – Section 217
Act 108 of 1996 (s217)
high
This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
Polokwane Municipality invites bids for the appointment of three (03) service providers to render hospitality services at Peter Mokaba Stadium Complex for a period of three (3) years. The bid (PM45-25/26) closes on 03 August 2026 at 10:00. Evaluation will use an 80/20 preference points system with 80 points for price and 20 points for specific goals (HDI, race, gender, disability). Bids remain valid for 90 days after closing date.
Not sure if your business is ready for this tender? Check CSD, CIDB, and B-BBEE requirements, run a readiness assessment, and move from opportunity to submission.
Bid-ready summary. The submission guidelines, evaluation criteria, technical, financial, and compliance sections are refined into professional, easy-to-scan prose. This is the final version you can rely on when preparing your bid or briefing your team.
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Document read
Compliance review
Bid-ready summary
Appointment of three (03) service providers to render hospitality services at Peter Mokaba Stadium Complex.
Contract period: three (3) years.
Successful bidder must sign a written contract form (MBD7) and comply with all bid specifications and conditions.
Important Dates
Source: Tender document PM45- 25 26.pdf (TENDER)
Closing date: 03 August 2026 at 10:00.
Bids remain valid for 90 days after the closing date.
Submission address: Polokwane Municipality, Civic Centre, corner Bodenstein and Landdros Mare Street, Polokwane, 0699.
Submission Guidelines
Source: Tender document PM45- 25 26.pdf (TENDER)
Submit bids in a sealed envelope clearly marked with the bid number (PM45-25/26) and the bid description.
Deposit the envelope in the bid box at Polokwane Municipality, Civic Centre, corner Bodenstein and Landdros Mare Street, Polokwane, 0699.
Deadline: 03 August 2026 at 10:00. Late bids will not be considered.
Use only the official bid forms provided; do not re-type them.
Complete all forms in full, initial each page, and sign where required. Use black ink only; pencil or erasable ink will lead to disqualification.
Bids must remain valid for 90 days after the closing date.
Enclose all required supporting documents (e.g., CSD number, tax compliance, municipal account proof).
No compulsory briefing session is applicable.
Disqualification risks: missing pages, incomplete forms, late submission, attempts to influence evaluation, or failure to sign the certificate of independent bid determination.
Returnable Documents
Source: Tender document PM45- 25 26.pdf (TENDER)
Completed bid forms (MBD1, MBD7, etc.), signed and initialed.
Valid CSD number.
TCS certificate or SARS PIN (or CSD number if TCS unavailable).
Proof of municipal rates/taxes payment or valid lease/tribal letter.
Joint Venture Agreement (if applicable).
Proof of identity for sole proprietors/partners.
Authority for signatory (resolution, power of attorney).
Bank account details.
Proof of VAT registration.
All in sealed envelope marked with bid number and description.
Evaluation Criteria
Source: Tender document PM45- 25 26.pdf (TENDER)
Bids are evaluated using the 80/20 preference point system: 80 points for price, 20 points for specific goals (e.g., B-BBEE, HDI, or other legislative objectives).
Evaluation follows the Preferential Procurement Policy Framework Act and the 2022 Preferential Procurement Regulations.
Bidders must meet all responsiveness criteria: sealed envelope with correct marking, deposited on time, valid CSD number, fully completed and initialed forms, joint venture agreement (if applicable), proof of municipal rates/taxes payment or valid lease/tribal letter, compliance with technical specifications and pricing instructions.
Bids will be rejected if the bidder or any director is in the service of the state, listed on the Register of Bid Defaulters, or has a history of unsatisfactory performance, fraud, corruption, or abuse of the supply chain management system.
The Municipality reserves the right to accept or reject any bid, in whole or in part, and may negotiate with the successful bidder.
Technical Specifications
Source: Tender document PM45- 25 26.pdf (TENDER)
Scope: Render hospitality services at Peter Mokaba Stadium Complex for a period of three (3) years.
Three (3) service providers will be appointed.
Services must comply with the General Conditions of Contract (GCC) and any Special Conditions of Contract (SCC).
The successful bidder must sign a written contract form (MBD7) upon award.
The bidder's premises must be open for inspection by the Municipality during reasonable hours if required.
Pre-bidding testing costs are for the bidder's account.
If inspections reveal non-compliance, the supplier bears the cost and must replace or repair defective services at their own expense.
Contract variations not exceeding 15% of the original contract value may be instructed by the Municipality; for measurable quantities, unit prices may be reduced without escalation.
Methodology
Source: Tender document PM45- 25 26.pdf (TENDER)
Contract variations up to 15% of original value may be instructed.
For measurable quantities, unit prices may be reduced without escalation.
Quality Management
Source: Tender document PM45- 25 26.pdf (TENDER)
Pre-bidding testing costs are bidder's responsibility.
Bidder's premises open for inspection during reasonable hours.
Non-compliance: supplier bears inspection costs and must replace/repair defective services at own expense.
Rejected services must be removed and replaced immediately; Municipality may cancel contract if requirements not met.
Pricing Schedule
Source: Tender document PM45- 25 26.pdf (TENDER)
Prices in Rand, fixed for contract duration unless adjusted per GCC/SCC.
Prices must cover all obligations; adhere to pricing instructions.
All pages initialed and signed; failure may lead to disqualification.
Financial Requirements
Source: Tender document PM45- 25 26.pdf (TENDER)
Pricing must be quoted in South African Rand and remain fixed for the contract duration, unless adjusted per GCC or SCC.
Prices must cover all obligations under the contract.
Payment terms: invoices must be accompanied by a delivery note; payments will be made within 30 days of invoice submission.
Performance security (e.g., bank guarantee or certified cheque) must be provided within 30 days of contract award, as specified in the SCC.
Bidders must adhere to pricing instructions; failure to comply may result in disqualification.
Bidders with outstanding municipal rates/taxes for more than three months may be rejected.
Compliance Requirements
Source: Tender document PM45- 25 26.pdf (TENDER)
Valid Central Supplier Database (CSD) number is mandatory.
Tax Compliance Status (TCS) certificate or SARS PIN must be submitted; if TCS is unavailable, provide CSD number.
For consortia/joint ventures, each party must submit separate TCS/PIN/CSD documentation.
Proof of payment of municipal rates and taxes, or a valid lease agreement/letter from tribal authority, must be attached.
Joint Venture Agreement (if applicable) must be signed by all parties.
Bid forms must be completed in black ink, initialed on each page, and signed by an authorized representative.
Foreign suppliers must complete the pre-award questionnaire (Part B:3).
No bids from persons in the service of the state, those listed on the Register of Tender Defaulters, or those convicted of fraud/corruption in the past five years.
Bidders must not have abused the Municipality's supply chain management system.
Zero tolerance for fraud and corruption; report any suspicious activity to authorities.
Contractual Terms
Source: Tender document PM45- 25 26.pdf (TENDER)
Zero tolerance for fraud and corruption; bidders must verify authenticity of any requests for personal/financial information.
Report suspicious activity to authorities; Municipality does not request gratification for contracts.
Requirements
Source: Tender document PM45- 25 26.pdf (TENDER)
Sealed envelope marked with bid number and description.
Deposit in bid box at Civic Centre by 10:00 on 03 August 2026.
Bids valid for 90 days; no compulsory briefing.
Disqualification for late submission, incomplete forms, or non-compliance with tax/municipal obligations.
No bids from state employees, tender defaulters, or those convicted of fraud/corruption.
Section
Source: Tender document PM45- 25 26.pdf (TENDER)
80/20 preference point system: 80 points for price, 20 points for specific goals (e.g., B-BBEE, HDI).
Evaluation per Preferential Procurement Policy Framework Act and 2022 Regulations.
Municipality may accept or reject any bid and may negotiate with the successful bidder.
Sets the constitutional standard for fair, equitable, transparent, competitive and cost-effective public procurement.
Relevant because this is a South African public-sector procurement opportunity.
This tender has strong source evidence, including source metadata and supporting tender information synced from the government tender portal.
Tenders SA is not the issuing authority. All tenders are automatically synced from the official government tender portal. Always confirm final submission details, closing dates, briefing sessions, eligibility requirements, and documents on the official government portal before applying.