Tender for harvesting services: kroomdraai plantation (farm kromdraai 1025 ls ptn 5) - polokwane municipality

Technical enquiries: Ms. Jane Mabaso (015 290 2144, [email protected]) or Ms. Gilani Makhubele (015 290 2491, [email protected]). Supply Chain Management enquiries: Mr. Tiro Pilusa (015 290 2148, [email protected]). Submission address: Polokwane Municipality Civic Centre, corner Bodenstein and Landdros Mare Street, Polokwane.

Submit bids in a sealed envelope marked with the bid number (PM62-24/25) and description (Harvesting of the Kroomdraai Plantation). Deposit in the bid box at Polokwane Municipality Civic Centre, corner Bodenstein and Landdros Mare Street, Polokwane, by 10:00 on 10 March 2026. Late bids will not be accepted. Bids must be completed in black ink (pencil is disqualifying). All pages must be initialed and signed. Bid documents must be downloaded from www.etenders.gov.za. Bids remain valid for 90 days after closing. Disqualification risks: missing pages, pencil use, late submission, influence attempts, past poor performance, state employees or conflicts of interest, bid defaulter listing, or supply chain abuse.

Bids will be evaluated using the 80/20 preference point system: 80 points for price, 20 points for specific goals (e.g., HDI, B-BBEE). Responsiveness criteria include: sealed envelope with bid number/description, timely submission to the bid box, valid CSD number, fully completed and initialed bid forms, Joint Venture Agreement (if applicable), proof of municipal rates/taxes payment or tribal authority letter/lease agreement, compliance with technical specifications, adherence to pricing instructions, financial ability to execute the contract, and demonstrated experience with similar work. Non-compliance with any peremptory requirement results in disqualification.

Scope: Harvesting of the Kroomdraai Plantation on Farm Kromdraai 1025 LS PTN 5. Successful bidder must sign a written contract form (MBD7). No compulsory briefing session is required for this project.

Bid must include a total bid amount. Pricing must cover all obligations under the contract. Bids must be submitted on official forms (MBD1, MBD3.1, etc.) without re-typing. Payment terms: invoices must be accompanied by a delivery note, and payments will be made within 30 days of submission. Prices must remain fixed for the contract duration unless adjusted per municipal request. Performance security may be required within 30 days of contract award (form and amount specified in Special Conditions of Contract).

Mandatory: Valid Central Supplier Database (CSD) number or Tax Compliance Status (TCS) PIN from SARS. Foreign suppliers must complete the pre-award questionnaire (Part B:3) if not exempt. Consortia/joint ventures/sub-contractors must each submit separate TCS/CSD proof. Proof of municipal rates/taxes payment or valid lease agreement/tribal authority letter must be attached. No bids accepted from persons in the service of the state, bid defaulters, or those listed on National Treasury’s prohibited database. Bidder must declare past supply chain management practices (MBD8) and submit a Certificate of Independent Determination (MBD9). Compliance with Preferential Procurement Policy Framework Act and Regulations (2022) is required.