Supply, install & commission 500 kva diesel standby generator for polokwane international airport terminal

• Compulsory briefing/site inspection: 4 May 2026 at 10:00 at Polokwane International Airport Conference Hall.
• Closing date and time for bid submission: 15 May 2026 at 11:00.
• Tender validity period: 150 days from the closing date.
• Clarification deadline: Close of business, 7 working days before 15 May 2026.

• Bidding procedure enquiries: Julius Ramatjie, Tel: 087-291-1088, Email: [email protected], Fax: 015-288-0125.
• Technical enquiries: Christian Mtshweni, Tel: 087-291-1054, Email: [email protected], Fax: 015-288-0122.
• Submission address: Bid box at Polokwane International Airport, Admin Block, N1 North to Makhado, Gateway Weg, Polokwane, 0700.
• Postal address: P.O. Box 1309, Polokwane, Limpopo, 0700.
• General contact: Tel: 087 291 1099 / 087 291 1103 / 015 324 0810, Fax: 015 288 0125.

• Submit bids by placing or couriering them into the bid box at Polokwane International Airport, Admin Block, N1 North to Makhado, Gateway Weg, Polokwane, 0700.
• Closing date and time: 15 May 2026 at 11:00. Late bids will not be considered.
• Submit all documents on the official forms provided (do not re-type).
• Bids must be submitted in clearly marked envelopes as follows:

• Exhibit 1: Administrative and mandatory documents (refer to Gate 0 requirements).
• Exhibit 2: Functionality responses, bidder compliance checklist, and supporting technical documents.
• Exhibit 3: Pricing Schedule/Quotation (SBD 3.1) and SBD 6.1 Preference Points Claim Form.

• All documents must be completed and signed in black ink by an authorised representative. Correction fluid is not allowed; any cancellations must be initialled.
• Non-submission of any required document (see Table 1 in evaluation criteria) will result in disqualification.
• Bidders may not contact the airport about their bid from submission until contract award; doing so may lead to rejection.
• Clarification requests must be submitted by email to the contact person at least 7 working days before the bid deadline (close of business).

• Evaluation is conducted in three gates: Gate 0 (Administrative), Gate 1 (Functionality), and Gate 2 (Price and Specific Goals).

Gate 0 - Administrative (Mandatory):

• Submit all documents listed in Table 1 (e.g., SBD 1, SBD 3.1, SBD 4, SBD 6.1, CSD report, proof of electrical contractor registration, CIDB 3EB or higher, OEM certification).
• Non-submission of any document results in disqualification.
• Bidders must be registered on CSD, tax-compliant (TCS PIN or CSD number), and not listed as tender defaulters.

Gate 1 - Functionality (Minimum 75/100 points to proceed):

• Experience in similar projects: 0-35 points (0 = no experience, 35 = >5 years).
• Number of completed diesel generator projects: 0-25 points (0 = none, 25 = 6+ projects).
• Millwright/Diesel Mechanic qualifications: 0-10 points (N3 + Trade Test = 5, N4-N6 + Trade Test = 10).
• Auto Electrician qualifications: 0-10 points (N3 + Trade Test = 5, N4-N6 + Trade Test = 10).
• Financial viability: 0-10 points (stamped/signed intent letter from a financial institution; >R2M = 10 points).
• Local presence: 0-10 points (Capricorn District address = 10 points).

Gate 2 - Price and Specific Goals (80/20 system):

• Price: 80 points (lowest acceptable tender scores highest).
• Specific Goals: 20 points (10 for 51%+ black ownership, 5 for 51%+ women ownership, 5 for 51%+ youth ownership).

Exclusions:

• Bidders employed by the state or with directors/members in state service.
• Bidders listed in the Register for Tender Defaulters or Restricted Suppliers List.

• Supply, install, and commission a three-phase 500 kVA diesel standby generator (equivalent to Volvo) with 12 months technical support and maintenance.
• Key components required:

• Engine, alternator, control panel (preferably deep-sea control system).
• Prime power: 500 kVA, standby power: 550 kVA.
• Built-in Automatic Transfer Switch (ATS).
• Base integrated fuel tank.
• Sound-attenuated, weatherproof, and lockable canopy (dimensions: ~2.5m x 6m; verify during site inspection).
• Weatherproof canopy to cover and close cables to prevent water ingress.

• GAAL will provide and install cables from/to the generator, DB in the terminal, and minisub. Bidder must terminate and connect cables to the generator, DB, and minisub, and issue a Certificate of Compliance (COC).
• Generator performance requirements:

• Automatically start within 1 minute of power outage.
• Must start reliably in all weather conditions (summer/winter) without special ignition devices.
• Manual start option must be available.
• Fully automatic change-over system to isolate mains supply and connect standby set.

• Compliance and standards:

• All work must comply with SANS 10142 wiring regulations, SABS standards, and Occupational Health and Safety Act.
• Circuit breakers, isolators, and wiring must be correctly sized per SANS 10142.
• Earth continuity must be maintained throughout the installation.

• Documentation required:

• Detailed drawings and wiring diagrams (installation plans, as-built plans, schematic diagrams, emergency shutdown panel, sequence of operation).
• Specification catalogue for the proposed generator.

• Testing and commissioning:

• Conduct full on-load test in the presence of airport representatives.
• Bidder must provide fuel, instruments, equipment, water, and power for testing.
• Submit test reports and COC after installation.

• Liability: Bidder is liable for any damages to the building or infrastructure during installation, commissioning, and testing.

• Submit a fully completed Pricing Schedule (SBD 3.1) with firm prices only. Non-firm prices or incomplete pricing will lead to disqualification.
• Prices must be in South African Rand and include all applicable taxes (VAT, PAYE, income tax, UIF, skills development levies).
• Bidder must submit a stamped/signed letter from a recognised financial institution confirming ability to execute the project (financial viability).
• Offer must be valid for 150 days from the closing date (15 May 2026).
• All delivery costs must be included in the bid price.
• Delivery basis and period must be specified in the pricing schedule.

• Mandatory registration on Central Supplier Database (CSD) and submission of full CSD report.
• Tax Compliance: Submit SARS Tax Compliance Status (TCS) PIN or TCS certificate. If no TCS PIN, provide CSD number.
• CIDB contractor grading designation of 3EB or higher required; submit proof of registration.
• Bidder or director must be registered as an electrical installation contractor (IE) with the Department of Labour.
• Bidder must be recognised/certified by the Original Equipment Manufacturer (OEM) of the proposed generator brand.
• Submit SBD 6.1 Preference Points Claim Form for B-BBEE specific goals (black ownership, women ownership, youth ownership).
• Submit all required SBD forms: SBD 1 (Invitation to Bid), SBD 3.1 (Pricing Schedule), SBD 4 (Declaration of Interest), SBD 6.1 (Preference Points Claim).
• Foreign bidders must provide proof of RSA tax compliance if applicable.