Request for quotation (RFQ) for appointment of a service provider for the supply and delivery of sleepers and fastenings in the metrorail gauteng region on an as and when required basis for a period of 12 months

The works is for the supply and delivery of sleepers and fastenings in the Metrorail

Gauteng region on an as and when required basis for a period of 12 months

The Gauteng Region is a network of commuter rail services in Gauteng province in

South Africa, servicing the Johannesburg and Tshwane metro areas. It is operated by

Metrorail, a division of the Passenger Rail Agency of South Africa (PRASA).

Metrorail routes spread out across the province from three main hubs: Park Station in

Johannesburg, Germiston Station on the East Rand, and Pretoria Station. Routes

service central Johannesburg, the East Rand, Soweto, the Vaal Triangle, the West

Rand, central Pretoria, and suburbs to the north, east and west of Pretoria.

2. BACKGROUND INFORMATION

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Confidential – Specification / Scope Submission (Ver.1 2020)

BID SPECIFICATION - APPOINTMENT OF A SERVICE PROVIDER FOR

THE SUPPLY AND DELIVERY OF SLEEPERS AND FASTENINGS IN THE

METRORAIL GAUTENG REGION ON AN AS AND WHEN REQUIRED

BASIS FOR A PERIOD OF 12 MONTHS

2.1 STATUS QUO

Most of the Perway components has reached their life cycle and Perway is facing a

backlog in replacing these components due to budget constraints. The current on-track

screener project has exposed several areas that requires these material as most of old

components gave in during screening project as they have served their life cycle. The

situation is now encroaching on the safety space whereby if this is not attended to, it will

pose a high risk in train operations.

2.2 PROBLEM STATEMENT

Sleepers and Fastenings form an integral part of the Perway track structure, the main

functions include to provide safe passage of trains used to transport passengers/

goods. Rail to sleeper fastenings – use e clips and fist springs, these fastenings or

springs offer a constant clamping force to fasten rail to concrete sleepers.

In some areas sleepers and fastenings gave in during screening and tamping process

due to age and this is impacting on the handing back of site to the operator as the

areas are declared unsafe until replacement takes place.

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Confidential – Specification / Scope Submission (Ver.1 2020)

BID SPECIFICATION - APPOINTMENT OF A SERVICE PROVIDER FOR

THE SUPPLY AND DELIVERY OF SLEEPERS AND FASTENINGS IN THE

METRORAIL GAUTENG REGION ON AN AS AND WHEN REQUIRED

BASIS FOR A PERIOD OF 12 MONTHS

2.3 PICTORIALS

Fig 2.1: Replacement of damaged Perway components during screening project

3. OBJECTIVES OF THE PROPOSED PROJECT

3.1 DESIRED OUTCOMES FOR CARRYING OUT THE PROPOSED PROJECT

3.1.1. The project aims to restore the Perway infrastructure to enable the safe operation of the

train service. The strategy will be to appoint a contractor/s for the supply and delivery

of sleepers and fastenings. Sections which are critical will be addressed first and the

rest will be delivered according to priority.

3.2 PROJECT BENEFITS TO PRASA

3.2.1. The Project will assist the organisation to keep the lines open and safe. This will therefore

assist PRASA in achieving its primary mandate of providing a reliable rail transport

service to Gauteng commuters and enable the business to collect fare revenue.

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Confidential – Specification / Scope Submission (Ver.1 2020)

BID SPECIFICATION - APPOINTMENT OF A SERVICE PROVIDER FOR

THE SUPPLY AND DELIVERY OF SLEEPERS AND FASTENINGS IN THE

METRORAIL GAUTENG REGION ON AN AS AND WHEN REQUIRED

BASIS FOR A PERIOD OF 12 MONTHS

3.3 CURRENT MECHANISMS IN PLACE TO ADDRESS THE PROBLEM

3.3.1. Old, scavenged sleepers and fastenings are utilised in some areas to enable the region

to run the passenger service however this is not ideal as it poses a risk

4. SCOPE OF WORK AND AREAS OF FOCUS

4.1 SCOPE OF THE DESIRED SOLUTION

The Supply and delivery of:

4.1.1. F4, FY, P2, PY concrete sleepers

4.1.2. Wooden sleepers on turnouts

4.1.3. Fist and e Clip fastenings.

4.2 DETAILS ON THE PREFERRED SOLUTION

4.2.1. The preferred solution in addressing the challenge at hand is by appointing a service

provider to supply material for the rehabilitation of Perway system.

4.3 AREA TARGETED BY THIS PROJECT

4.3.1. The supply will cover the delivery of the required material to the below stated depots and

sites. The scope of supply for Perway material is to cover the designated locations:

4.3.1.1. Rebecca material store, Rebecca Street, Pretoria.

4.3.1.2. Metrorail Gauteng region along the railway lines where material need to be

replaced.

4.4 EXTENT AND COVERAGE OF THE PROPOSED PROJECT

4.4.1. The project will cover Metrorail Gauteng Region.

4.5 OTHER RELATED PROJECTS

4.5.1. National supply, delivery and handover of 48kg/m and 57 kg/m rails

4.5.2. National supply of Turnouts

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Confidential – Specification / Scope Submission (Ver.1 2020)

BID SPECIFICATION - APPOINTMENT OF A SERVICE PROVIDER FOR

THE SUPPLY AND DELIVERY OF SLEEPERS AND FASTENINGS IN THE

METRORAIL GAUTENG REGION ON AN AS AND WHEN REQUIRED

BASIS FOR A PERIOD OF 12 MONTHS

5. SPECIFICATION OF THE WORK OR PRODUCTS OR SERVICES REQUIRED

5.1 SLEEPERS AND FASTENINGS

5.1.1 TECHNICAL SPECIFICATION

5.1.1.1 Sleepers to comply with specifications referred to in the schedule of prices.

Specification PWM 2/5 and drawings E3303 sheet 1 and 2, E3318 sheet 1 and 2 are

attached to this document. Anti-theft (A/T) fastening system to comply with

specifications referred to in the schedule of prices.

5.1.1.2 The sleepers and fastening system consist of the following components:

Qty. per

Item No. Item Images Item Description

sleeper

e2005 Anti-theft Clip 4

e2006 Anti-sabotage

M00067398 4

Clip

Sleeve for Anti

M00056144 4

sabotage clip

M00033574 T6 insulator 4

A11/A17 4

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Confidential – Specification / Scope Submission (Ver.1 2020)

BID SPECIFICATION - APPOINTMENT OF A SERVICE PROVIDER FOR

THE SUPPLY AND DELIVERY OF SLEEPERS AND FASTENINGS IN THE

METRORAIL GAUTENG REGION ON AN AS AND WHEN REQUIRED

BASIS FOR A PERIOD OF 12 MONTHS

M00020976 P2 HDPE Pad 2

M00015385 F4 Concrete Sleeper 1

M00023208 F4 Fist clip 2

M00075570 Fist Pin 2

Base Plate

M00032610 2

E

1 per 100

M00041882 Extraction Tool

sleepers

Figure 5: Sleepers and fastening system, material item numbers are for internal purpose.

5.1.2 SHAPE AND SIZE OF SLEEPER AND FASTENINGS

5.1.2.1 The sleeper and fastenings shall be of the shape and configuration as indicated on

the below table and indicated on PWM2/5 drawings:

5.1.2.2 The Fist rail fastening system comprises of a spring steel clip, rail pad and insulated

retaining pin.

Table 1: “Fist” clip Fastening system

Sleeper Rail kg/m Fastening components

F4 SAR 48 Clip spring E – Base plate Fist Pin

SAR 57 Clip spring E – Base plate Fist Pin

FY UIC60 Clip spring E – Base plate Fist Pin

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Confidential – Specification / Scope Submission (Ver.1 2020)

BID SPECIFICATION - APPOINTMENT OF A SERVICE PROVIDER FOR

THE SUPPLY AND DELIVERY OF SLEEPERS AND FASTENINGS IN THE

METRORAIL GAUTENG REGION ON AN AS AND WHEN REQUIRED

BASIS FOR A PERIOD OF 12 MONTHS

Table 2: “e”- type clip fastening gauge plate combination for different gauges

Sleeper Rail kg/m Outer Inner Gauge Inner Outer

PY UIC 60 UIC60/06/09 UIC60/06/09 1066 UIC60/06/09 UIC60/06/09

SAR 57 T14 T11 1065 T11 T14

SAR 48 T23 T17 1067 T17 T23

P2 SAR 57 T6 T6 1064 T6 T6

SAR 48 T17 T11 1064 T11 T17

SAR 57 A11 A17 1064 A11 A17

SAR 48 A11 A17 1064 A11 A17

Figure 6: Sleepers and fastening system combination

5.1.3 ACCEPTANCE TESTS

5.1.3.1 Factory acceptance test certificate to be submitted, strength defects or other defects

with classifications on bending tests and concrete quality tests as described in PWM

2/5 shall be measured with respect to specification.

5.2 PRICES

Prices quoted must be in South African currency and fixed for the duration of the

contract inclusive of transport to the point of delivery at PRASA Gauteng Region

Rebecca material store and Metrorail Gauteng region sites inclusive of loading and

offloading.

5.3 DISTRIBUTION

Prices tendered shall be the ex-works, loaded onto road trucks and Rail wagons.

Transport cost will be borne by the supplier.

5.4 NEGOTIATION

PRASA reserves the right to negotiate prices and commercial aspects after the closing

date of the tender.

5.5 INCREASE OR DECREASE IN COSTS

5.5.1 This is an as and when required basis contract, and no contract price adjustment will

be applied to allow for all increases or decreases in production costs of a product,

from any cause whatsoever, which may occur after the closing date of the

submission of tenders and before the date of completion.

5.5.2 Price shall be firm for the duration of contract.

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Confidential – Specification / Scope Submission (Ver.1 2020)

BID SPECIFICATION - APPOINTMENT OF A SERVICE PROVIDER FOR

THE SUPPLY AND DELIVERY OF SLEEPERS AND FASTENINGS IN THE

METRORAIL GAUTENG REGION ON AN AS AND WHEN REQUIRED

BASIS FOR A PERIOD OF 12 MONTHS

5.6 EXCHANGE RATE

The contract price payable to the Contractor will not be adjusted for increases and

decreases in costs of imported materials, machines and spare parts, due to fluctuations in

foreign currency exchange rates after the conclusion of the Contract and for the duration

thereof.

5.7 PLACING OF ORDERS AND DELIVERY OF GOODS

5.7.1 The Parties shall meet monthly for the purposes of-

5.7.1.1 Planning

5.7.1.2 Placing of orders and delivery of goods.

5.7.1.3 Amending, revising, updating and finalising the twelve-month forward delivery

schedule.

5.7.1.4 To re-plan previous plans where there have been mismatches or discrepancies.

5.7.2 The Supplier shall, on a monthly basis, furnish the Project Manager with a written

report on the production of the Goods to be supplied.

5.7.3 PRASA will provide the Supplier, in advance, over the duration of the contract period,

with a written document regarding requested deliveries for each product, taking the

necessary lead-time into consideration. Such document must be accepted and signed

by the Supplier who thereby binds himself or herself to the delivery times therein

stated.

5.7.4 Orders for each month will be placed at one instance. Any extraordinary factors

surrounding the required goods, lead time, expected delivery date, price in relation to

forward cover influences, place of delivery and production capacity, which may

influence price or performance are to be brought to the attention of the Project

Manager immediately upon receipt of an order by the Supplier.

5.7.5 Orders shall be placed as follows:

5.7.5.1 Orders will be placed at the Supplier.

5.7.5.2 The Supplier will check the required goods, based on projections, the lead times,

expected delivery date and place of delivery and adjust, if necessary and notify the

Project Manager of the adjustment.

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Confidential – Specification / Scope Submission (Ver.1 2020)

BID SPECIFICATION - APPOINTMENT OF A SERVICE PROVIDER FOR

THE SUPPLY AND DELIVERY OF SLEEPERS AND FASTENINGS IN THE

METRORAIL GAUTENG REGION ON AN AS AND WHEN REQUIRED

BASIS FOR A PERIOD OF 12 MONTHS

5.7.5.3 The Supplier shall confirm the order with the Project Manager.

5.7.5.4 The Supplier shall issue an order confirmation, to be handed to the Project Manager,

which order confirmation shall be fixed.

5.8 DISPATCHING OF MATERIAL

The Supplier shall do all necessary to acquire transportation for the goods, in the form of

"road or rail transport”, in order to dispatch such goods to the various places of delivery.

Transport of the material will be to the supplier’s account. Transportation rates to be

included on the tender.

5.9 ACCEPTANCE OF GOODS

5.9.1 Final acceptance of goods is the Project Manager's responsibility (with support from the

relevant technical expert) and shall be in the form of a Quality Assurance Final Release

Certificate to be issued by the Supplier to the Project Manager on presentation of the

goods.

5.9.2 The Project Manager shall inform the Supplier in writing within a reasonable period from

date of receipt of the goods if the goods are found to be defective or not strictly in

accordance with specifications.

5.9.3 The Supplier shall upon handing over the goods to a cartage agent to transport the goods

to the PRASA’s sites or transport the good themselves (based on the applicable

incoterms), issue a certificate confirming that quantities correspond to the accompanying

waybills.

5.10 QUALITY ASSURANCE

5.10.1 The manufacturer/supplier shall be ISO9001 accredited and shall make available its

quality plan for the manufacture of all components. These quality plans will be audited

by PRASA/Metrorail every six months.

5.10.2 The Supplier shall keep quality assurance records for a period of at least 36 (thirty-six)

months from the date of final delivery of the goods in a safe place. These records must

be made available to the Project Manager for inspection on his or her request.

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Confidential – Specification / Scope Submission (Ver.1 2020)

BID SPECIFICATION - APPOINTMENT OF A SERVICE PROVIDER FOR

THE SUPPLY AND DELIVERY OF SLEEPERS AND FASTENINGS IN THE

METRORAIL GAUTENG REGION ON AN AS AND WHEN REQUIRED

BASIS FOR A PERIOD OF 12 MONTHS

5.11 SUPPLIER'S WARRANTY FOR GOODS

5.11.1 The Supplier hereby warrants that the Goods he or she shall provide to the PRASA in

terms of this Agreement are suitable for the purpose for which they are intended, the

prices are fair, and market related and that they shall adhere to the delivery times as

stipulated in the specifications.

5.11.2 If within 18 (eighteen) months after delivery of the goods, or 12 (twelve) months after

being placed into service, whichever expires first, any defects, whether patent or latent,

are found in the goods due to improper workmanship or defective material, excluding

fair wear and tear, rough handling or improper use, such defects will be rectified by the

Supplier at no extra cost, upon receiving written notification from the Project Manager of

such defects within a reasonable time.

5.12 PERFORMANCE LEVELS

5.12.1 The Supplier shall perform strictly in accordance with the levels required by this

Agreement and any other specifications emanating there from and accept the penalties

which will be instituted for non - performance.

5.12.2 When goods are delivered late, early delivered, on time but not in accordance with

specification it will be regarded as non-performance. Delivery is deemed to be early if it

arrives at the destination more than 4 (four) weeks prior to the expected delivery date,

and it is considered late if it arrives at the destination after the delivery date stipulated in

the order.

5.12.3 Should there be non-performance, the Supplier shall inform the Project manager

immediately of such an event, stating the reasons and remedial action the Supplier

intends taking.

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Confidential – Specification / Scope Submission (Ver.1 2020)

BID SPECIFICATION - APPOINTMENT OF A SERVICE PROVIDER FOR

THE SUPPLY AND DELIVERY OF SLEEPERS AND FASTENINGS IN THE

METRORAIL GAUTENG REGION ON AN AS AND WHEN REQUIRED

BASIS FOR A PERIOD OF 12 MONTHS

5.13 OTHER SPECIFIC PERFORMANCE REQUIREMENTS

5.13.1 The Supplier shall, provide the Goods in the quantity, on or before the due date

determined in accordance with the technical specification, tender specification and

written Purchase order issued by PRASA,

5.13.2 All Goods shall be packaged in accordance with the provisions of the technical

specification. Where no provisions are made in the technical specification for

packaging, the Goods shall be properly packed for long term storage suitable to

protect the contents against damage through rough handling and over storage in

transit or whilst in store.

5.13.3 Unless otherwise stated, all containers (including packing cases, boxes, pallets, tins

drums and wrappings) supplied by the Supplier shall be considered as non-returnable,

and their cost having been included in the price of the Goods.

5.13.4 The Supplier shall clearly mark the outside of each consignment or package with the

Supplier's name and full details of the destination in accordance with the PRASA’s order

and include a packing note stating the contents thereof.

5.13.5 On despatch of each consignment, send to PRASA at the address for delivery of the

Goods, an advice note specifying the means of transport, weight, number or volume as

appropriate, the point and date of despatch.

5.13.6 Send to PRASA a detailed priced invoice as soon as is reasonably practical after

despatch of the Goods, and state on all communications in the relevant order number

and code number (if any).

5.13.7 Goods shall be delivered on working days, between working hours of 08:00 am to 15:00

pm to Rebecca material store, Rebecca Street, Pretoria via road; between Pretoria and

Mabopane via rail.

5.13.8 Should the Supplier have reason to suspect delays in delivery, the Supplier shall advise

the Project Manager upon receipt of the purchase order (PO) in writing of any anticipated

delays citing reasons therefore and put forward a new anticipated delivery date. PRASA

may then extend the delivery date if and as it seems fit. Unless and until the Supplier

receives a notification of the new, extended delivery date, there shall be no extension to

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Confidential – Specification / Scope Submission (Ver.1 2020)

BID SPECIFICATION - APPOINTMENT OF A SERVICE PROVIDER FOR

THE SUPPLY AND DELIVERY OF SLEEPERS AND FASTENINGS IN THE

METRORAIL GAUTENG REGION ON AN AS AND WHEN REQUIRED

BASIS FOR A PERIOD OF 12 MONTHS

delivery dates. Should delivery delays lead to cost implications, the supplier will be held

liable for the cost incurred.

5.13.9 All Goods supplied shall comply with the requirements of the Scope of Work or shall

conform in all respects to the technical and tender specification in Annexure 3,

respectively.

5.13.10. All Goods supplied shall be the subject of the Project Manager’s inspection and test

at all times before, during or after manufacturing. The Supplier shall furnish without extra

charge all reasonable facilities and assistance for the safe and convenient inspection or

test required by appointed inspectors. Such inspections may be carried out on the

Supplier’s premises or at another place as deemed appropriate by inspectors.

5.13.10 If the Supplier fails to supply Goods, materials, workmanship or services in accordance

with the provisions of the Contract, the Project Manager may reject any part of the Goods

by giving written notice to the Supplier specifying the reason for rejection and whether

replacement Goods are required and within what time.

5.13.11 The Supplier warrants that the goods will remain free from defects for a period of three

years (unless otherwise stated in the Contract Data) from acceptance of the Goods by

the Project Manager.

5.14 BOND AND GUARANTEES

5.14.1 Surety in the amount equal to either five percent or five percent of the contract price, as

elected by the Contractor, shall be provided by the Contractor for the due and faithful

performance by him in terms of the Contract. Such security shall be in the form of:

5.14.2 Government or approved Municipal stocks in negotiable form, or

5.14.3 A deed of suretyship furnished by an approved bank, insurance or guarantee

corporation in such form as may be prescribed by PRASA, provided however that the

Project Manager may, upon written application by the Contractor, return to the

Contractor the whole or part of such security held by PRASA.

5.14.4 All work done shall be guaranteed for a period of 12 month after the successful

handover.

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Confidential – Specification / Scope Submission (Ver.1 2020)

BID SPECIFICATION - APPOINTMENT OF A SERVICE PROVIDER FOR

THE SUPPLY AND DELIVERY OF SLEEPERS AND FASTENINGS IN THE

METRORAIL GAUTENG REGION ON AN AS AND WHEN REQUIRED

BASIS FOR A PERIOD OF 12 MONTHS

5.14.5 All completion certificates will be given in writing after all contract obligations are met

and approved by PRASA Project Manager.

5.14.6 Formal completion certificate will be given in writing after all contract obligations are met

and approved by PRASA Project Manager.

5.14.7 Corrective action to be taken by the Contractor during the guarantee period at his/her

own cost and expense.

5.14.8 Project Manager will, where practicable be entitled to take corrective action of its own

should the Contractor not be able to give immediate attention at the time a fault occurs

and recover from the contractor any costs and expenses reasonably incurred by it in

doing so as per penalty clauses.

5.15 PAYMENT CERTIFICATE

5.15.1 On or after the assessment date, the Project Manager and the Supplier will together

assess the quantities of the progress on each item in the Bill of Quantities and complete

the Progress Assessment Detail form, where after the Progress Assessment Certificate

will be issued.

5.15.2 The Supplier shall then submit a VAT invoice and attach the above Progress Certificate

for payment by the Employer.

5.15.3 Supplier to provide the Employer with the necessary details regarding banking details to

enable the Employer to make electronic payments.

5.16 PRICING OF THE WORKS

5.16.1 The contractor is required to provide firm prices/ rates for material and labor for the

duration of the contract.

5.16.2 The contractor shall make provisions for the costs (direct or otherwise) associated with

works on, over or adjacent to railway lines. The Contractor is advised to study the

requirements of the SPK 7/2 and ensure that all works can be completed in accordance

with these requirements.

5.17 PENALTIES

5.17.1 If the Contractor fails to complete the Services within the time a stipulated in this Contract

for completion of Services or a part or portion of Services, the Contractor shall be liable

to the Employer for an amount calculated at 0.05% of the Contract Price per delayed

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Confidential – Specification / Scope Submission (Ver.1 2020)

BID SPECIFICATION - APPOINTMENT OF A SERVICE PROVIDER FOR

THE SUPPLY AND DELIVERY OF SLEEPERS AND FASTENINGS IN THE

METRORAIL GAUTENG REGION ON AN AS AND WHEN REQUIRED

BASIS FOR A PERIOD OF 12 MONTHS

Day per order, which shall be paid for every day which shall elapse between the time for

due completion and completion of the relevant Services. However, the total amount due

under this sub-clause shall not exceed the maximum of 10% of the Contract Price.

5.17.2 The imposition of such penalty shall not relieve the Contractor from its obligation to

complete Services or from any of the obligations and liabilities under the Contract,

5.17.3 PRASA may set off or deduct from the fees due to the Contractor any penalty amounts

due and owing by the Contractor in terms of clause 5.17.1

6. TECHNICAL SPECIFICATIONS RELATED TO THE PROJECT

The documents forming the contract are to be taken as complimentary to each other. In case of

any discrepancy or inconsistency between contract documents, the order of precedence will be:

SANS 3000-1 to 2, Railway Safety Management

SABS 1200NB Railway Sidings (Track work)

EN13674-1 Specification for new Railway Rails or the latest equivalent standard

UIC 860-0, UIC UIC Codes or the latest equivalent standard

8610-1

EN13848 Railway applications – Track geometry quality standard

EN 13481- Part 1 Performance requirements for fastening systems

EN 13146 Test methods for fastening systems

EN 10089 Hot rolled steels for quenched and tempered springs

EN ISO 6506-1 Brinell hardness test method for rails

CCE 1/57/2 Specification for concrete sleepers to standard dimensions 1065mm

gauge track

PWM 2/5 Specification for prestressed concrete sleepers used on 1065mm

gauge Railway track

E3303 sheet 1 P2 Concrete sleepers drawing

E3303 sheet 2 F4 Concrete sleepers drawing

E3318 sheet 1 PY Concrete sleepers drawing

E3318 sheet 2 FY Concrete sleepers drawing

Z1153 Sheets 1 & 2 Drawing for normal rolling and straightness tolerances laid down in

the EN13674 Specification for new railway rails

ASTM American (USA) standards

SABS 1083:2013 Ballast specification (latest revision for Railway lines)

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Confidential – Specification / Scope Submission (Ver.1 2020)

BID SPECIFICATION - APPOINTMENT OF A SERVICE PROVIDER FOR

THE SUPPLY AND DELIVERY OF SLEEPERS AND FASTENINGS IN THE

METRORAIL GAUTENG REGION ON AN AS AND WHEN REQUIRED

BASIS FOR A PERIOD OF 12 MONTHS

S406 (1998) Transnet specification for supply of ballast stone

EN13674 Specification for new Railway Rails

CP1/1 Exothermic welding portions packaging specification

SABS 1431 Grade 300wa for weldable structural steel

E10 General Specifications for Railway Track work (1996)

Track Manual Manual for Track Maintenance (2000)

Track Manual Manual for Track Welding (2007)

7. CIDB REQUIRENTS

9.1. Is this a CIDB related Project? (Yes / No)

9.1.1. No

9.2. If YES, what is the applicable Class of Work & Grade?

9.2.1. Class of Work: ______N/A___________

9.2.2. Minimum Grade: _____N/A__________

8. PROJECT SPECIFIC TERMS AND CONDITIONS

8.1 INCREASE OR DECREASE IN COSTS

8.1.1 This is as and when required basis contract, and no contract price adjustment will be

applied to allow for all increases or decreases in production costs of a product, from

any cause whatsoever, which may occur after the closing date of the submission of

tenders and before the date of completion.

8.1.2 Price shall be firm for the duration of contract.

8.2 EXCHANGE RATE

The contract price payable to the Contractor will not be adjusted for increases and

decreases in costs of imported materials, machines and spare parts, due to fluctuations

in foreign currency exchange rates after the conclusion of the Contract and for the

duration thereof.

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Confidential – Specification / Scope Submission (Ver.1 2020)

BID SPECIFICATION - APPOINTMENT OF A SERVICE PROVIDER FOR

THE SUPPLY AND DELIVERY OF SLEEPERS AND FASTENINGS IN THE

METRORAIL GAUTENG REGION ON AN AS AND WHEN REQUIRED

BASIS FOR A PERIOD OF 12 MONTHS

8.3 ACCEPTANCE OF GOODS

8.3.1 Final acceptance of goods is the Project Manager's responsibility (with support from the

relevant technical expert) and shall be in the form of a Quality Assurance Final Release

Certificate to be issued by the Supplier to the Project Manager on presentation of the

goods.

8.3.2 The Project Manager shall inform the Supplier in writing within a reasonable period from

date of receipt of the goods if the goods are found to be defective or not strictly in

accordance with specifications.

8.3.3 The Supplier shall upon handing over the goods to a cartage agent to transport the goods

to the PRASA’s sites or transport the good themselves (based on the applicable

incoterms), issue a certificate confirming that quantities correspond to the accompanying

waybills.

8.4 QUALITY ASSURANCE

8.4.1 The manufacturer/supplier shall be ISO9001 accredited and shall make available its

quality plan for the manufacture of all components. These quality plans will be audited

by PRASA/Metrorail every six months.

8.4.2 The Supplier shall keep quality assurance records for a period of at least 36 (thirty-six)

months from the date of final delivery of the goods in a safe place. These records must

be made available to the Project Manager for inspection on his or her request.

8.5 SUPPLIER'S WARRANTY FOR GOODS

8.5.1 The Supplier hereby warrants that the Goods he or she shall provide to the PRASA in

terms of this Agreement are suitable for the purpose for which they are intended, the

prices are fair and market related and that it shall adhere to the delivery times as

stipulated in the specifications.

8.5.2 If within 18 (eighteen) months after delivery of the goods, or 12 (twelve) months after being

placed into service, whichever expires first, any defects, whether patent or latent, are

found in the goods due to improper workmanship or defective material, excluding fair

wear and tear, rough handling or improper use, such defects will be rectified by the

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Confidential – Specification / Scope Submission (Ver.1 2020)

BID SPECIFICATION - APPOINTMENT OF A SERVICE PROVIDER FOR

THE SUPPLY AND DELIVERY OF SLEEPERS AND FASTENINGS IN THE

METRORAIL GAUTENG REGION ON AN AS AND WHEN REQUIRED

BASIS FOR A PERIOD OF 12 MONTHS

Supplier at no extra cost, upon receiving written notification from the Project Manager of

such defects within a reasonable time.

8.6 PERFORMANCE LEVELS

8.6.1 The Supplier shall perform strictly in accordance with the levels required by this

Agreement and any other specifications emanating there from and accept the penalties

which will be instituted for non - performance.

8.6.2 When goods are delivered late, early delivered, on time but not in accordance with

specification it will be regarded as non-performance. Delivery is deemed to be early if it

arrives at the destination more than 4 (four) weeks prior to the expected delivery date,

and it is considered late if it arrives at the destination after the delivery date stipulated in

the order.

8.6.3 Should there be non-performance, the Supplier shall inform the Project manager

immediately of such an event, stating the reasons and remedial action the Supplier

intends taking.

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Confidential – Specification / Scope Submission (Ver.1 2020)

BID SPECIFICATION - APPOINTMENT OF A SERVICE PROVIDER FOR

THE SUPPLY AND DELIVERY OF SLEEPERS AND FASTENINGS IN THE

METRORAIL GAUTENG REGION ON AN AS AND WHEN REQUIRED

BASIS FOR A PERIOD OF 12 MONTHS

10 PROJECT SECIFIC SAFETY RELATED REGULATIONS

12.1. The contractor shall comply with requirements of safety legislations and regulations

in all respects.

12.2. It is the requirement of this contract that the contractor should provide PRASA with

a detailed safety plan prior to being issued with a site access certificate, in accordance

with the latest version of the Occupational Safety Act, 1993 (Act No: ) and

the SPK7, PRASA SHE Specification and National Environmental Management Act

12.3. All drivers shall be in possession of valid driver’s licenses and Public Drivers

Permits (PDP) where applicable. Crane operators will be required to have a valid

Crane Operator’s certificate. All vehicles shall be road worthy.

12.4. The contractor shall be responsible for all protective clothing and equipment for his

or her employees.

12.5. All work shall at all times comply with the SPK7/2 Specification attached hereto.

12.6. Normal protection measures in accordance with the Protection Manual shall apply.

12.7. An effective safety procedure to be followed by all personnel on any work site in the

case of approaching rail traffic shall be compiled by the Contractor and implemented

before any work commences. This procedure shall be updated whenever the need arises,

and any changes shall be communicated to all employees on a works site before work

proceeds.

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Confidential – Specification / Scope Submission (Ver.1 2020)

No specific requirements found