Queue management system for western cape government departments

Managing Director: Acting - Mr G. Reddy [Contact details not fully extracted from this document]

Returnable Documents: [Section incomplete - document provided is Annexure 7 (Fraud Awareness) rather than the main tender document. Full submission guidelines not available in this extract.]

Eligibility criteria are not explicitly stated in the provided text. Standard criteria for SITA tenders typically include valid B-BBEE status, tax compliance, CSD registration, and relevant experience in similar public sector projects. Applicants must consult the full tender document (SBD forms) for the official and mandatory eligibility requirements.

Insufficient searchable text - AI extraction recommended. The provided document (Annexure 7 - Fraud Awareness) does not contain compliance requirements for this tender.

• Procurement of a queue management system for the Western Cape Government.

• Non-compulsory briefing session: 05 June 2026 at 10:00 via Microsoft Teams link.
• Closing date for questions/queries: 10 June 2026.
• Bid closing date and time: 22 June 2026 at 11:00 South African Time.
• Bid validity period: 120 days from the closing date.
• SITA may extend validity period; bidders must respond in writing to extension requests.

• Bidding procedure and technical enquiries: Nonhle Mkhwanazi, email [email protected].
• Submission address: SITA-Supplier Oracle ERP portal only at www.suppliers.sita.co.za.
• Step-by-step portal guide: https://www.sita.co.za/content/erp-isupplier-ecatalogue-guidelines.

• Submit only via the SITA-Supplier Oracle ERP portal at www.suppliers.sita.co.za. No manual hard copies, emails, or faxes accepted.
• Deadline: 22 June 2026 at 11:00 South African Time.
• The proposal must be signed by an authorised representative, with initials on every page.
• Include all returnable documents (e.g., SBD 4, SBD 6.1, GCC) with your bid.
• Failure to submit required returnables may lead to disqualification.
• Alternative bids are only accepted if a fully compliant bid is also submitted.
• Bidders must continuously check the SITA website for updates.
• Bids must be delivered by the stipulated closing date and time to the correct address.
• All bids must be submitted on the official forms provided (no forms may be re-typed) or as prescribed.
• In the case of Consortia, Joint Ventures or Subcontractors, provide copies of signed agreements stipulating work and revenue split.
• Where applicable, distributors, resellers and installers must submit back-to-back agreements or certification from their OEM/OSM.

• Bidder must not be listed in National Treasury's Register for Tender Defaulters or List of Restricted Suppliers; automatic disqualification if listed.
• Government employees/directors are prohibited; no bids accepted from them.
• Must be tax compliant with SARS; provide PIN for verification.
• Must have valid Compensation for Occupational Injuries and Diseases Act coverage for employees; SITA may request proof.
• Foreign suppliers must comply with tax/duty obligations.
• Must not have engaged in collusive or restrictive practices; may be reported to Competition Commission.
• Must disclose any relationship with SITA employees (SBD 4).
• Must be a legal entity capable of entering a contract.
• The applicable preference point system is 80/20.
• Points awarded for price (80) and preference points for specific goals (20).
• Failure to submit proof for preference points means points are not claimed.
• SITA reserves the right to substantiate any preference claim.

• The bidder warrants that all employees (including subcontractors) are covered under the Compensation for Occupational Injuries and Diseases Act 13 of 1993.
• SITA may request documentary proof of registration and good standing with the Compensation Fund.
• Goods supplied must conform to standards mentioned in bidding documents and specifications.
• The supplier must permit SITA to inspect records and have them audited.
• The supplier indemnifies SITA against third-party patent infringement claims.
• Pre-bidding testing is for the bidder's account.
• Inspections, tests and analyses may be conducted; costs borne by purchaser if compliant, by supplier if non-compliant.
• Supplies not complying may be rejected and substituted at supplier's cost.

• Payment will be made in South African Rand (ZAR) unless otherwise stipulated.
• Payment method and conditions specified in the contract.
• Supplier must furnish invoice with delivery note.
• Prices charged shall not vary from bid prices, except authorised adjustments.
• Performance security required within 30 days of award; amount specified in contract.
• Security can be bank guarantee, irrevocable letter of credit, or cashier's/certified cheque.
• Performance security discharged 30 days after completion of obligations.
• Penalties for delay: deduction based on prime interest rate per day of delay.
• Foreign supplier responsible for all taxes, duties etc. outside purchaser's country.
• Local supplier responsible for all taxes, duties etc. until delivery.

• Tax Compliance: Bidders must provide their SARS PIN for tax status verification. A hard copy TCS certificate may be submitted.
• For consortia/JVs/subcontractors, each party must submit a separate TCS PIN/CSD registration number.
• No bids accepted from government employees or companies with government employee directors/members.
• Bidders must comply with the Preferential Procurement Regulations 2022 and submit SBD 6.1 with evidence for specific goals claimed.
• Bidders must disclose any state employment, connections with the procuring institution, or interest in related enterprises (SBD 4).
• Bidders must submit SBD 4 (Bidder’s Disclosure) and SBD 6.1 (Preferential Procurement Claim Form).
• Bidders must accept General Conditions of Contract (GCC).
• Bidders must ensure compliance with B-BBEE Act; submit proof of B-BBEE contributor status.

• Publication Date: 28 May 2026.
• Non-compulsory Virtual Briefing Session: 05 June 2026 at 10:00am.
• Briefing includes training on responding via the SITA ERP portal.
• Closing Date for Submission: 22 June 2026 at 11:00am.

• Non-compulsory virtual briefing session: 05 June 2026 at 10:00am.
• Access via Microsoft Teams link: https://teams.microsoft.com/meet/3638559014347?p=n77kjMiSWk8CJlYt2A.
• The session includes training on how to respond on the SITA ERP portal.
• Attendance is not mandatory but recommended.

• Enquiries Contact: Nonhle Mkhwanazi.
• Telephone: +27 12 367 3383.
• Email for all written queries: [email protected].
• Procurement Manager (Acting): Athini Ndungane.
• SITA Head Office: 459 Tsitsa Street, Erasmuskloof, Pretoria.

• Submit bids exclusively via the SITA Supplier Oracle ERP portal: https://suppliers.sita.co.za/OA_HTML/AppsLocalLogin.jsp
• Bidders must tick a box in the submission portal to confirm the bid response has been submitted in the required sequence.
• Complete the bid pricing schedule using the Excel spreadsheet format provided.
• All queries must be submitted in writing to: [email protected].

• Submit the bid response via the SITA-Supplier Oracle ERP portal.
• Bidders must tick a box to confirm the submission sequence was followed.

• Bidders must be registered on the Central Supplier Database (CSD) with all company details updated.
• The document does not specify detailed scoring criteria, weights, or thresholds.

• Mandatory registration on the Central Supplier Database (CSD) is required.
• All company details must be updated on the CSD before submission.
• Bidders must submit via the specified SITA Supplier Oracle ERP portal.

• Bidders must be registered on the Central Supplier Database (CSD).
• All company details must be updated on the CSD before bid submission.
• Bids must be submitted via the SITA Supplier Oracle ERP portal.
• Bidders must confirm the submission method by ticking a box.

• Enquiries: Nonhle Mkhwanazi.
• Telephone: +27 12 367 3383.
• Email for queries: [email protected].
• Procurement Manager (Acting): Athini Ndungane.
• CC: Tender Office.

Procurement of a queue management system for the Western Cape Government.

While explicit eligibility criteria (e.g., B-BBEE, tax compliance) are not detailed in this excerpt, compliance is implied through the mandatory adherence to the pricing instructions and the Bid Specification referenced throughout (paragraphs 2.1 and 3.1). The bidder's formal signature and declaration accepting full responsibility for quoted prices are required for submission.

• Pricing must be entered in the provided pricing schedule.
• Complete only the YELLOW cells in the schedule.
• All unit and line prices must be VAT EXCLUSIVE and in South African Rand (ZAR).
• Quoted prices must include all costs to deliver goods or render services, including taxes, duties, delivery, storage, labour, and travel.
• For prices dependent on a foreign exchange rate, use the specified rates: 1 US Dollar = 16.39 ZAR, 1 Euro = 19.03 ZAR, 1 Pound (UK) = 21.96 ZAR. Indicate the percentage of the price that is forex-dependent in the 'Forex %' column.
• Base pricing strictly on the site sizes and baseline quantities defined in Section 3.1.1 and the Scope of Work in paragraph 2.1 of the Bid Specification.
• A formal bidder declaration is required, confirming that quoted prices cover all specified goods/works and obligations, with mistakes at the bidder's own risk.