Professional service provider for rural roads assets management system (rrams) in lejweleputswa district municipality

Technical enquiries: Mr. Brian Lehlekiso, email: [email protected], phone: 063 535 8142. SCM enquiries: Mr. M Macholo, email: [email protected]. Submission address: Tender Box, Corner Jan Hofmeyer and Tempest Road, Welkom, 9460 or PO Box 2163, Welkom, 9460. General municipality contact: Telephone 057 108 5000, Fax 057 353 3382.

Submit a sealed envelope endorsed with the tender title to: Tender Box at Corner Jan Hofmeyer and Tempest Road, Welkom, 9460, or post to PO Box 2163, Welkom, 9460 by 12 June 2026 at 12:00 pm. Late submissions or submissions to incorrect addresses will be disqualified. Required returnable documents: MBD1 (Invitation to Bid), MBD4 (Declaration of Interest), MBD6.1 (Preference Points Claim Form), MBD8 (Declaration of Bidder’s Past SCM Practices), MBD9 (Certificate of Independent Bid Determination), Proof of Good Standing with Municipal Accounts, Authority for Signatory, Joint Venture Agreement (if applicable), Record of Addenda. Tender documents must be obtained from the e-Tender portal (www.etenders.gov.za). Non-adherence to submission requirements will lead to disqualification.

Evaluation uses the 80/20 preference point system. Points breakdown: Price (80 points), B-BBEE (10 points), Locality (10 points). Minimum threshold: 80 points for functionality. B-BBEE points: Level 1 (10), Level 2 (8), Level 3 (6), Level 4 (4), Level 5-8 (2 each), Non-Compliant (0). Locality points: Within Lejweleputswa District Municipality (10), Outside LDM but within Free State (6), Outside Free State (4). Tenderer must be tax-compliant (SARS), registered on CSD, not in arrears with municipal rates/taxes (>90 days), not a state employee, and not listed on the Register of Tender Defaulters. Must meet CESA registration requirement. Experience: Proof of similar work (RRAMS or engineering consultation) with a minimum value of R3,000,000 in the past 9 years, supported by reference letters.

Scope: Appointment of a professional service provider for the management and implementation of the Rural Roads Assets Management System (RRAMS) within Lejweleputswa District Municipality for three (3) financial years. Deliverables: Implementation and management of RRAMS. Capacity requirements: Bidders must have specific experience in engineering consultation services for RRAMS or similar programs, with a minimum project value of R3,000,000.00 in the past 9 years. Reference letters must be on organization letterhead and include: employer details, contact person, nature of service, contract amount, commencement date, telephone, fax, and email. Mandatory: Registration with Consulting Engineers South Africa (CESA); proof of registration must be submitted.

Pricing: Tender amount must include VAT. Submit pricing on official forms (not re-typed). Payment terms: Direct bank transfer; provide banking details (account holder, bank name, account number, branch code, contact person, phone number) or a bank letter confirming these details. Validity period: 90 days from closing date. No bonds, guarantees, or other financial instruments are specified.

Mandatory documents: Valid SARS Tax Clearance Certificate and TCS PIN (or CSD number if no TCS available). Central Supplier Database (CSD) Summary Report. Valid B-BBEE Status Level Verification Certificate (SANAS-accredited) or sworn affidavit (for EMEs/QSEs) to claim B-BBEE points. Municipal Billing Clearance Certificate or up-to-date municipal rates statement (not in arrears for >90 days); if leasing, provide lease agreement and landlord’s municipal clearance. Exclusions: No bids accepted from persons in the service of the state. Bidders must not be listed on the Register of Tender Defaulters or have abused SCM systems. Joint ventures/consortiums: Submit separate compliance documents for all parties. Additional: Proof of CESA registration is mandatory. All MBD forms (MBD1, MBD4, MBD6.1, MBD8, MBD9) must be completed and submitted.