Appointment of suitably qualified, registered security companies on a panel of security service providers (only graded security officers will be considered) on “as and when basis” for a period of three (03) years by the department of public works and infrastructure

{"closingDate":"17 August 2026","closingTime":"11:00","briefingSession":"{"date":null,"time":null,"venue":"ion of this bid for","is_compulsory":false}"}

Compulsory Clarification Number 1 Hospital Road, Date: 30 July 2026 Compulsory Clarification Kroonheuwel, Kroonstad, Venue: 9500 (Voortrekker Hospital). Time: 11:00 AM

{"name":"MR. M. TSHABALALA","email":"[email protected]","phone":"051 492 1750","department":"SUPPLY CHAIN MANAGEMENT","address":"F THREE (03)"}

Returnable Documents: TENDER NUMBER: DPWFS (T) 004/2026 APPOINTMENT OF SUITABLY QUALIFIED, REGISTERED SECURITY COMPANIES ON A PANEL OF SECURITY SERVICE PROVIDERS (ONLY GRADED SECURITY OFFICERS DESCRIPTION: WILL BE CONSIDERED) ON “AS AND WHEN BASIS” FOR A PERIOD OF THREE (03) YEARS BY THE DEPARTMENT OF PUBLIC WORKS AND INFRASTRUCTURE. EVALUATION OF TENDER SUBMISSIONS, The contract resulting from this Tender, if any, will be awarded to the most technically responsive tenderer offering the best value for money to the Department., Tenders will be evaluated by the Bid Evaluation Committee. The main objective of the Bid Evaluation Committee will be the examination of each bid proposal to determine how effectively it satisfies the Department requirements. The evaluation of bid submissions will be conducted in five (5) stages: Phase: Details: Mandatory requirement - evaluation of tender submission - compliance with the set Stage 1 mandatory requirements and technical specification. Functionality Evaluation – tenderers who fail to obtain a minimum 109 points out of 155 Stage 2 points for functionality as set out below will not be considered for the Site Visit evaluation. Site Visit Evaluation - conducting site visits - site visits will be conducted of the shortlisted Stage 3 tenderers’ premises. Price and Preference - evaluation of preferred tenders in accordance with the Preferential Stage 4 Procurement Regulations of 2022 using 80/20 Preference points system. Negotiation of flat rates - tenderers who will be appointed onto the framework contract will Stage 5 be engaged by the Department in the negotiation of flat rates which will be utilised for the rendering of security services. REASONS FOR DISQUALIFICATION, Bidders are advised to take note that the Department reserves the right to disqualify any bidder who submits any information or documents requested for submission in relation to this tender and for which the Department is not able to verify with the relevant parties referenced as contacts on the information or documents provided., The Department reserves the right to disqualify any bidder which does any one or more of the following, and such disqualification may take place without prior notice to the offending tenderer, Tenderers whose tax matters are not compliant with SARS requirements as reflected on eFiling and/or CSD at the time of award (however such bidders will be advised in writing to approach the SARS in order ensure that tax matters are compliant within a period of seven working days)., Tenderers who submitted incomplete information and documentation according to the requirements of this tender document, e.g. not submitting both a fully completed document with all returnable documents as stated on this tender document. All sections of this document must be duly completed and signed. All returnable documents must be duly completed and signed., Tenderers who submitted information that is fraudulent, factually untrue or inaccurate information., Tenderers who received information not available to other tenderers through fraudulent means., Tenderers who do not comply with mandatory requirements as stated in this document., The Pricing Schedule to be completed in full, failure which will lead to disqualification., All tender documents that are submitted must be originally signed as no digital signatures will be accepted. Photocopied documents of the originally signed documents will not be accepted., Where certified documents are required all pages of such documents must be fully / completely certified and not just part thereof., Tenders are to be completed in accordance with the conditions and tender rules contained in the tender documents. Tender documents must be properly indexed and neatly bounded., Tenderers who alter this tender document, or its annexures, in any way whatsoever will lead to disqualification., Telegraphic, telephonic, telefax, facsimile, emailed and late tenders will not be accepted. TENDER NUMBER: DPWFS (T) 004/2026 APPOINTMENT OF SUITABLY QUALIFIED, REGISTERED SECURITY COMPANIES ON A PANEL OF SECURITY SERVICE PROVIDERS (ONLY GRADED SECURITY OFFICERS DESCRIPTION: WILL BE CONSIDERED) ON “AS AND WHEN BASIS” FOR A PERIOD OF THREE (03) YEARS BY THE DEPARTMENT OF PUBLIC WORKS AND INFRASTRUCTURE. EVALUATION CRITERIA FOR TENDERS RECEIVED, On STAGE ONE the tender will be evaluated on compliance with mandatory requirements. During this stage, tenderers’ response will be evaluated based on the mandatory requirements indicated hereunder. This phase is not scored and tenderers who do not submit acceptable tenders by failing to comply with all the mandatory criteria and conditions will be disqualified., On STAGE TWO the tender will be evaluated on functionality as stipulated on the tender document. Functionality will be evaluated on the basis of the responses on the Functionality Criteria and supporting documentation supplied by the tenderers., On STAGE THREE the tender will be evaluated by conducting site visits of only the shortlisted tenderers’ premises. Site visits will be evaluated based on the Bid Evaluation Committee’s members’ inspection of the tenderers’ operational premises (inspection in loco) as stipulated on the tender document., On STAGE FOUR the tender will be evaluated on Price and Preference as stipulated on the tender document. Tenders will be evaluated in terms of the new Preferential Procurement Regulations 2022. These will be rates only prices. Prices will be on gazetted rates as provided by Private Security Industry Regulatory Authority (PSIRA)., On STAGE FIVE the tenderers who will be appointed onto the framework contract will be engaged by the Department in the negotiation of flat rates which will be utilised for the rendering of security services, on an “as, when and where needed” basis. (Only tenderers that would have accepted the price negotiation with the Department will be recommended for appointment into the panel)., STAGE ONE (A): COMPLIANCE WITH MANDATORY REQUIREMENTS 1.1. Mandatory Requirements 1.1.1. Tenderers must provide a unique security Personal Identification Number (PIN) issued by the South African Revenue Services and/or Central Supplier Database`s MAAA number which will be used to verify the valid tax compliance status of the bidding entity. Where consortium / Joint Venture / Sub- contractors are involved, each party to the association must submit a separate unique security Personal Identification Number (PIN). The successful tenderer/s tax status will be confirmed, for compliance at the time of the award. 1.1.2. Tenderers must provide valid proof of registration on the National Treasury’s Central Supplier’s database by submitting a CSD REGISTRATION REPORT (not a CSD REGISTRATION SUMMARY REPORT), which is not older than 3 months. Where Consortium / Joint Venture / Sub- contractors are involved, each party to the association must submit a separate CSD REGISTRATION REPORT (not a CSD REGISTRATION SUMMARY REPORT), which is not older than 3 months., However, Joint Ventures, Partnerships, including unincorporated Partnerships must register on the CSD within 15 days of the date of the bid being awarded to the successful tenderer. 1.1.3. Tenderers must attach Company registration documents (registration certificate) from Companies and Intellectual Property Commission (CIPC). (Note: if it is a copy of the original certificate, it must be certified). Where Consortium / Joint Venture / Sub- contractors are involved, each party to the association must submit a certified copy of their Company registration documents (registration certificate) from Companies and Intellectual Property Commission (CIPC). Certification must not be older than 6 months. 1.1.4. Tenderers must be registered with the Private Security Industry Regulatory Authority (PSIRA). The tenderer must attach a valid / active Private Security Industry Regulatory Authority (PSIRA) registration certificate in the name of the respective security service company (certified copy). Only New PSIRA certified certificate copies will be accepted or a PSIRA issued Digital Certificate with a verifiable barcode. (Note: if it is a copy of the original certificate, it must be certified). The certificate must not be older than 6 months. The Department reserves the right to verify this requirement at the time of evaluation, and the tenderers must ensure that their valid status TENDER NUMBER: DPWFS (T) 004/2026 APPOINTMENT OF SUITABLY QUALIFIED, REGISTERED SECURITY COMPANIES ON A PANEL OF SECURITY SERVICE PROVIDERS (ONLY GRADED SECURITY OFFICERS DESCRIPTION: WILL BE CONSIDERED) ON “AS AND WHEN BASIS” FOR A PERIOD OF THREE (03) YEARS BY THE DEPARTMENT OF PUBLIC WORKS AND INFRASTRUCTURE. remains active until this tendering process has been concluded. Where Consortium / Joint Venture / Sub-contractors are involved, each party to association must submit a separate valid / active Private Security Industry Regulatory Authority (PSIRA) registration certificate in the name of the respective security service company (certified copy). The certified copy of valid documentation (certificate) should clearly indicate the following information below, The Regulator or Professional body’s name;, The tenderer’s name, registration number, and date of registration;, The date it was issued, and the expiry date. 1.1.5. Tenderers must submit a valid Directors Registration PSIRA certificate for Grade A and B, for all the company directors. Only new PSIRA certified certificate copies will be accepted or a PSIRA issued Digital Certificate with verifiable barcode. Certification must not be older than 6 months. (The Department will verify this requirement at the time of evaluation, and the tenderers must ensure that their valid status remains active until this tendering process has been concluded). Where Consortium / Joint Venture / Sub-contractors are involved, each director to association must submit a separate valid Directors Registration PSIRA certificate for Grade A and B. 1.1.6. Tenderers must submit a Letter of Good Standing, of the company, from PSIRA to ensure that the company has met its obligations under the Private Security Industry Regulation Act. (Note: if it is a copy of the original certificate, it must be certified). The certificate must not be older than 6 months. The Department reserves the right to verify this requirement at the time of evaluation. Where Consortium / Joint Venture / Sub-contractors are involved, each party to association must submit a separate Letter of Good Standing, of the company, from PSIRA to ensure that the company has met its obligations under the Private Security Industry Regulation Act. 1.1.7. Tenderers must submit a valid Letter of Good Standing that is relevant to the required service to be rendered, which is registered with the Department of Employment and Labour in terms of COIDA (Compensation for Occupational Injuries and Diseases Act, No.). (Note: if it is a copy of the original certificate, it must be certified). The certificate must not be older than 6 months. Where Consortium / Joint Venture / Sub- contractors are involved, each party to the association must submit a separate Letter of Good Standing. The Department reserves the right to verify this requirement at the time of evaluation. 1.1.8. Tenderers must submit a certificate of registration with the Private Security Sector Provident Fund (PSSPF) or a letter of intent to register and comply with Private Security Sector Provident Fund (PSSPF) or a valid exemption letter from the Private Security Sector Provident Fund (PSSPF). (Note: if it is a copy of the original certificate, it must be certified). Certification must not be older than 6 months. The Department reserves the right to verify this requirement at the time of evaluation. Where Consortium / Joint Venture / Sub-contractors are involved, each party to association must submit a separate certificate of registration with the Private Security Sector Provident Fund (PSSPF) or a letter of intent to register and comply with Private Security Sector Provident Fund (PSSPF) or a valid exemption letter from the Private Security Sector Provident Fund (PSSPF). 1.1.9. Tenderers must be in good standing with Private Security Sector Provident Fund (PSSPF) to ensure that the payments for the monthly contributions for the employees currently in their employment are up to date. The tenderer must attach a certified copy of valid documentation (Letter of Good Standing) from the Security Sector Provident Fund (PSSPF). Certification must not be older than 6 months. The department reserves the right to verify this requirement at the time of evaluation. Where Consortium / Joint Venture / Sub-contractors are involved, each party to association must submit valid documentation (Letter of Good Standing) from the Security Sector Provident Fund (PSSPF). 1.1.10. Tenderers must comply with the illustrative Pricing Guide from National Bargaining Council in the pricing schedule. The wages and the quotation provided should NOT be less than minimum wage rate as prescribed by the National Bargaining Council for the Private Security Sector (NBCPSS). The tenderer must submit a certificate of registration with the National Bargaining Council for the Private Security Sector (NBCPSS). (Note: if it is a copy of the original certificate, it must be certified). TENDER NUMBER: DPWFS (T) 004/2026 APPOINTMENT OF SUITABLY QUALIFIED, REGISTERED SECURITY COMPANIES ON A PANEL OF SECURITY SERVICE PROVIDERS (ONLY GRADED SECURITY OFFICERS DESCRIPTION: WILL BE CONSIDERED) ON “AS AND WHEN BASIS” FOR A PERIOD OF THREE (03) YEARS BY THE DEPARTMENT OF PUBLIC WORKS AND INFRASTRUCTURE. The certificate must not be older than 6 months. The Department reserves the right to verify this requirement at the time of evaluation. Where Consortium / Joint Venture / Sub-contractors are involved, each party to association must submit a separate certificate of registration with the National Bargaining Council for the Private Security Sector (NBCPSS). 1.1.11. Tenderers must submit a Letter of Good Standing from the National Bargaining Council for the Private Security Sector (NBCPSS). (Note: if it is not a copy of the original certificate, it must be certified). Certification must not be older than 6 months. The Department reserves the right to verify this requirement at the time of evaluation. Where Consortium / Joint Venture / Sub- contractors are involved, each party to association must submit a separate Letter of Good Standing from the National Bargaining Council for the Private Security Sector (NBCPSS). 1.1.12. Tenderers must duly complete and sign the attached Declaration of Secrecy documents (refer to the attached document). Where Consortium / Joint Venture / Sub-contractors are involved, each party to the association must submit separate Declaration of Secrecy documents. 1.1.13. Tenderers must provide a minimum of six (6) valid proof of firearm licences and relevant competency certificates of the company. (Note: if it is a copy of the original certificate, it must be certified). The certificate must not be older than 6 months. NB: Firearms that are subject to any investigation including the investigation by the SAPS or any statutory body will not be considered for this purpose. 1.1.14. Tenderers must provide a valid Independent Communications Authority of South Africa (ICASA) radio license OR a valid contract with a holder of a valid Independent Communications Authority of South Africa (ICASA) radio license. Bidders must provide a valid contract signed by the relevant authorities and a copy of the Independent Communications Authority of South Africa (ICASA) radio license held by the third party. (Note: if it is a copy of the original certificate, it must be certified). The certificate must not be older than 6 months. 1.1.15. Tenderers must attach duly completed and signed Standard Bidding Documents: SBD 1, SBD 3.2, SBD 3.3 and SBD 4. Where Consortium / Joint Venture / Sub-contractors are involved, each party to the association must submit a separate SBD 1 and SBD 4. 1.1.16. Tenderers must attach duly completed and signed Annual Financial Statements Declaration for the preceding financial year (e.g. for the financial year ended 28 February 2026). Attach the income statement and the balance sheet as support for the declaration. Where Consortium / Joint Venture / Sub-contractors are involved, each party to the association must submit a separate complete and signed Annual Financial Statements Declaration in line with the aforementioned requirements. 1.1.17. The successful tenderer will be held responsible for any damage or loss suffered by the Department as result of the tenderer’s Security Officer’s negligence or wilful action in the ordinary execution of their duty. The company must submit an existing Public Liability Policy contract to the minimum value of R10 000 000.00 from the Insurance Company or Broker and must be submitted as part of the returnable. Before resuming with work, the company must submit the insurance policy contract for this service. 1.1.18. Tenderers must attend the mandatory clarification meeting and be a recorded as such in the attendance register. The details of the mandatory clarification meeting are listed in the tender notice and invitation to tender. It is the bidder’s responsibility to ensure that he/she duly complete and sign the attendance register. 1.1.19. All documents must be completed in handwriting with a black pen. Digitally completing any part of the returnable documents will not be accepted and will lead to disqualification. 1.2. STAGE ONE (B): NON-MANDATORY REQUIREMENTS FOR EVALUATION PURPOSES 1.2.1. Tenderers must attach a valid municipal services (water, sanitation, rates and electricity) clearance certificate or a current bill of account not owing more than ninety (90) days or a valid lease agreement with a current statement from the lessor not owing more than ninety days. 1.2.2. Tenderers must attach a duly completed and signed schedule of equipment offered. (Refer to the relevant section in the specification). TENDER NUMBER: DPWFS (T) 004/2026 APPOINTMENT OF SUITABLY QUALIFIED, REGISTERED SECURITY COMPANIES ON A PANEL OF SECURITY SERVICE PROVIDERS (ONLY GRADED SECURITY OFFICERS DESCRIPTION: WILL BE CONSIDERED) ON “AS AND WHEN BASIS” FOR A PERIOD OF THREE (03) YEARS BY THE DEPARTMENT OF PUBLIC WORKS AND INFRASTRUCTURE. 1.2.3. Tenderers must attach a duly completed and signed SBD 6.1 – Preference points claim form in terms of the Preferential Procurement Regulations 2022. 1.2.4. Tenderers must attach Appointment Letters or Purchase Orders (PO) accompanied by the relevant Reference Letters where the service provider has carried out a similar nature of service. 1.2.5. Tenderers must attach curriculum vitae of relevant staff (Manager/s and Director/s) in the format of the Resource Information Sheet provided. 1.2.6. Tenderers must attach a duly completed and signed Annexure A: Record of Addenda to tender documents. 1.2.7. Tenderers must attach a duly completed and signed Annexure B: Proposed amendments and qualifications. 1.2.8. Tenderers must attach valid proof of ICASA’s radio Frequency license of the company for the hand radios. 1.2.9. Valid proof of insurance – (The Service Provider shall procure and maintain insurance to cover any possible future claim by the Department). 1.2.10. The company must provide detailed information of their current active office and sites in the Free State Province. Where applicable, detailed information of regional offices and /or headquarters should also be provided., During the evaluation process, the Department will conduct site inspections, and if the Department is not able to confirm and verify the information provided above, the tenderer will not be considered for further evaluation 1.2.11. Demonstrate the electronic monitoring system that will be used at the site. Failure to provide live demonstration during site inspection will lead to disqualification (Live Guard Patrol system is a technologically based effective way of securing a property of any size. The system helps logging the rounds of guards in a variety of situations such as security guards patrolling property. It can be a cell phone APP, ID points, and Cloud monitoring systems, baton with a Sim card and unique ID and many others). 1.2.12. Each tenderer must provide proof of compliance to Unemployment Insurance Fund (UIF) - (The Department will request the prospective bidder/ (s) to submit the proof before appointment). However, the Department will not be able to appoint any bidder who is not compliant with this requirement. TENDER NUMBER: DPWFS (T) 004/2026 APPOINTMENT OF SUITABLY QUALIFIED, REGISTERED SECURITY COMPANIES ON A PANEL OF SECURITY SERVICE PROVIDERS (ONLY GRADED SECURITY OFFICERS DESCRIPTION: WILL BE CONSIDERED) ON “AS AND WHEN BASIS” FOR A PERIOD OF THREE (03) YEARS BY THE DEPARTMENT OF PUBLIC WORKS AND INFRASTRUCTURE., STAGE TWO: EVALUATION ON FUNCTIONALITY CRITERIA 2.1. The evaluation of functionality criteria will be evaluated based on the following information: 2.1.1. Any tenderer who fails to score a minimum of 109 points out of 155 points for functionality will not be evaluated further. 2.1.2. The functionality criteria will be assessed as follows: TECHNICAL EVALUATION CRITERIA MAXIMUM NO CRITERION GUIDELINE FOR CRITERION SCORE The service provider must provide details of current or previous Security Services rendered during the last 7 years. Proof in the form of Appointment Letters and / or, Purchase Orders which are accompanied by the matching Reference Letters must be attached. Each Appointment Letter and / or Purchase Order must be to the value of above R100 000.00. Scoring of the company experience of the bidding entity for rendering security services: YEARS OF EXPERIENCE (15 Points) ˃ 5 + years’ experience 15 Points 3 to 5 years’ experience 10 Points 2 to 3 years’ experience 05 Points 1 to 2 years’ experience 03 Points Less than 1 year experience 00 Points NUMBER OF COMPLETED / CURRENT PROJECTS (15 Points) 5 x Reference Letters, with corresponding Appointment Letters or 15 Points Purchase Orders. 4 x Reference Letters, with corresponding Appointment Letters or 12 Points Purchase Orders. 3 x Reference Letters, with corresponding Appointment Letters or 09 Points Purchase Orders. CAPACITY OF THE 2 x Reference Letters, with corresponding Appointment Letters or 06 Points BIDDING ENTITY TO Purchase Orders., 30 Points EXECUTE THE 1 x Reference Letters, with corresponding Appointment Letters or 03 Points WORKS Purchase Orders. 0 x Reference Letters, with corresponding Appointment Letters or 00 Points Purchase Orders. Notes, The service provider must attach Appointment Letters (appointment letters must be on the letter head of the employer which is dated and signed) and / or Purchase Orders (purchase orders must be dated) accompanied by its matching Reference Letters (reference letters must be dated, signed and stamped) with current contact details of the employer on the company letterhead confirming similar work as per the bid / tender scope, which details the amount of the contract, the appointment date and the period awarded for.

Tenders are to be delivered to Department of Public Works and Infrastructure: the following address on the stipulated closing date and time: Ground Floor (Main Entrance Foyer) at OR Tambo House (Old Lebohang Building); St Andrew Street; Bloemfontein

and such disqualification may take place without prior notice to the offending tenderer:

a. Tenderers whose tax matters are not compliant with SARS requirements as reflected on eFiling and/or CSD

at the time of award (however such bidders will be advised in writing to approach the SARS in order ensure that

tax matters are compliant within a period of seven working days).

b. Tenderers who submitted incomplete information and documentation according to the requirements of this

tender document, e.g. not submitting both a fully completed document with all returnable documents as stated

on this tender document. All sections of this document must be duly completed and signed. All returnable

documents must be duly completed and signed.

c. Tenderers who submitted information that is fraudulent, factually untrue or inaccurate information.

d. Tenderers who received information not available to other tenderers through fraudulent means.

e. Tenderers who do not comply with mandatory requirements as stated in this document.

f. The Pricing Schedule to be completed in full, failure which will lead to disqualification.

g. All tender documents that are submitted must be originally signed as no digital signatures will be accepted.

• Site access control

05 Points

• Building access control
• Event security

Deploying and controlling of patrolling guards 05 Points

METHODOLOGY: Offsite armed response team 05 Points

Rating Approach and methodology of of of 25

objectives and methodology. The approach does not adequately deal with the

15 Good 3 6 9 12 critical characteristics of the project. The quality plan, manner in which risk is

to be managed etc., is too generic.

and methodology and is sufficiently flexible to accommodate changes that may

20 Very 4 8 12 16 occur during execution. The quality plan and approach to managing risk etc.,

Besides meeting the “good” rating, the important issues are approached in an

innovative and efficient way, indicating that the tenderer has outstanding

25 Excellent 5 10 15 20 knowledge of state-of-the- art approaches. The approach paper details ways

to improve the project outcomes and the quality of the outputs.

Tender number: dpwfs (t) 004/2026

YEARS OF EXPERIENCE (15 Points)

˃ 5 + years’ experience 15 Points

3 to 5 years’ experience 10 Points

2 to 3 years’ experience 05 Points

1 to 2 years’ experience 03 Points

Less than 1 year experience 00 Points

NUMBER OF COMPLETED / CURRENT PROJECTS (15 Points)

5 x Reference Letters, with corresponding Appointment Letters or 15 Points

5 + years’ Experience in the Security sector as a Site Manager coupled with Matric/

Grade 12, plus registration with PSIRA as a Grade A security officer,

plus a certificate in Security Management (e.g.: National Certificate:

Management, etc.).

3 to 5 years’ Experience in the Security sector as a Site Manager coupled with Matric/

Grade 12, plus registration with PSIRA as a Grade A security officer,

plus a certificate in Security Management (e.g.: National Certificate:

• Experience of less than 3 years will not be allocated any points. KEY STAFF:

2. Site manager

• Evidence to be provided: A comprehensive CV and certified copies of qualifications / certificates 10 Points

(GRADE A) together with a PSIRA Grade A security officer certificate.

• The bidder must complete the attached Resource Information Sheet, failure to do so and to provide

originally certified and valid supporting documents will result in the bidder forfeiting these

points. Originally certified documents must not be older than 6 months.

• Only post qualification experience together and coupled with post PSIRA registration will be

evaluated.

• All foreign academic qualifications must be evaluated by the South African Qualifications Authority

(SAQA). A candidate must attach proof of SAQA’s Certificate of Evaluation (SCoE) which reflects its

recognition decision on the authenticity and comparability of a foreign qualification and its appropriate

location on the NQF. Failure to attach proof of SAQA’s Certificate of Evaluation (SCoE) will result in

the bidder forfeiting these points.

• The bidder must provide a sworn affidavit signed by the Site Manager giving the company consent to

utilise his/her personal information for the purpose of responding to this bid. Failure to attach proof

of a sworn affidavit will result in the bidder forfeiting these points.

• The bidder has the responsibility to ensure that they maintain within their employment a person/s of

similar qualification, and experience as to the one they submitted their details for this bid.

• The bidder further has the responsibility to notify the employer should this resource no longer be

available for this contract and make an equivalent replacement within a period of one month.

• The department will consider it as breach of contract should the contractor not adhere to this condition

throughout the duration of this contract.

Tender number: dpwfs (t) 004/2026

The service provider must demonstrate the capacity to provide Shift Supervisors, with 5 or more years of

relevant experience, which are registered with PSIRA and holding a Grade B security officer certificate.

Scoring of the Shift Supervisor’s availability to service the Department of Public Works and

10 x CVs of security officers with a PSIRA Grade B security officer certificate, plus

Matric / Grade 12 coupled with 5 or more years of relevant experience in the 10 Points

8 x CVs of security officers with a PSIRA Grade B security officer certificate, plus

Matric / Grade 12 coupled with 5 or more years of relevant experience in the 08 Points

6 x CVs of security officers with a PSIRA Grade B security officer certificate, plus

Matric / Grade 12 coupled with 5 or more years of relevant experience in the 06 Points

4 x CVs of security officers with a PSIRA Grade B security officer certificate, plus

Matric / Grade 12 coupled with 5 or more years of relevant experience in the 04 Points

2 x CVs of security officers with a PSIRA Grade B security officer certificate, plus

Matric / Grade 12 coupled with 5 or more years of relevant experience in the 02 Points

<2 x CVs of security officers with a PSIRA Grade B security officer certificate, plus

Matric / Grade 12 coupled with 5 or more years of relevant experience in the 00 Points EXPERIENCE OF

KEY STAFF: 10 Points

SHIFT 3. Notes:

Supervisors

• Experience of less than five years will not be allocated any points.

(Grade b)

• Evidence to be provided: A comprehensive CV together with certified copies of qualification/ certificates

with a PSIRA certificate.

• The bidder must complete the attached Resource Information Sheet, failure to do so and to provide

originally certified and valid supporting documents will result in the bidder forfeiting these

points. Originally certified documents must not be older than 6 months.

• Only post qualification experience together and coupled with post PSIRA registration will be

evaluated.

• All foreign academic qualifications must be evaluated by the South African Qualifications Authority

(SAQA). A candidate must attach proof of SAQA’s Certificate of Evaluation (SCoE) which reflects its

recognition decision on the authenticity and comparability of a foreign qualification and its appropriate

location on the NQF. Failure to attach proof of SAQA’s Certificate of Evaluation (SCoE) will result in

the bidder forfeiting these points.

• The bidder must provide a sworn affidavit signed by each Shift Supervisor giving the company consent

to utilise his/her personal information for the purpose of responding to this bid. Failure to attach proof

of a sworn affidavit will result in the bidder forfeiting these points.

• The bidder has the responsibility to ensure that they maintain within their employment a person/s of

similar qualification, and experience as to the one they submitted their details for this bid.

• The bidder further has the responsibility to notify the employer should this resource no longer be

available for this contract and make an equivalent replacement within a period of one month.

• The department will consider it as breach of contract should the contractor not adhere to this condition

throughout the duration of this contract.

Tender number: dpwfs (t) 004/2026

completed and signed.

1.1. Annexure A: Record of Addenda to tender documents

1.2. Annexure B: Proposed amendments and qualifications

1.3. Annexure D: Compulsory Declaration

1.4. Annual Financial Statements Declaration

1.5. Resolution of Board of Directors

1.6. Resolution of Board of Directors to enter into Consortia or Joint Ventures

1.7. Special Resolution of Consortia or Joint Ventures

1.8. Standard Bidding Document 1 (SBD 1) – Invitation to Bid

1.9. Standard Bidding Document 3.2 (SBD 3.2) – Non-firm Prices

1.10. Standard Bidding Document 3.3 (SBD 3.3) – Professional Services

1.11. Standard Bidding Document 4 (SBD 4) – Bidder`s Disclosure

1.12. Standard Bidding Document 6.1 (SBD 6.1) – Preference points claim form in terms of the Preferential

Procurement Regulations 2022.

1.13. Schedule of Plant and Equipment

1.14. Schedule of the Tenderer’s Experience

1.15. Resource Information Sheet (CV) – Site Manager

1.16. Resource Information Sheet (CV) – Shift Supervisors x 10

1.17. All supporting documents required on the mandatory and non – mandatory requirements above.

Tender number: dpwfs (t) 004/2026

(Mark with an X)

ANNEXURE A: RECORD OF ADDENDA TO TENDER DOCUMENTS 1 Page Yes No

ANNEXURE B: PROPOSED AMENDMENTS AND QUALIFICATIONS 1 Page Yes No

ANNEXURE D: COMPULSORY DECLARATION 4 Pages Yes No

ANNUAL FINANCIAL STATEMENTS DECLARATION 1 Page Yes No

RESOLUTION OF BOARD OF DIRECTORS 1 Page Yes No

Annexure b: proposed amendments and qualifications

tender and reference such letter in this schedule.

The Tenderer’s attention is drawn to clause 5.8 of SANS 10845-3 regarding the employer’s handling of material

deviations and qualifications.

borders of the Free State Province as and when requested to do so by the Department. As a result, the Department will

expect that bidder/s must have a fully operational offices in the Free State Province (whether situated on own or leased

property for which proof must be attached or provided).

Kindly indicate the region(s) which the service provider/s prefer to bid for

Region 1: Motheo District:

Region 2: Xhariep District:

Region 3: Lejweleputswa District:

Region 4: Fezile Dabi District

Region 5: Thabo Mofutsanyane District:

(The bidder may not select more than three (3) regions). Failure to select a region above, will lead to disqualification.

NB: The Department reserves the right to conduct site visits unannounced during and after the evaluation of this bid for

inspection and verification purposes. In an event during that the Department cannot confirm and verify the existence of

such sites including its compliance with stipulated minimum requirements, the bidder will not be considered for further

evaluation.

NB: Guarding under this bid may include armed or unarmed depending on the Department of Public Works and

Infrastructure’s (DPWI) needs. The companies should be able to deploy armed or unarmed security officers

where applicable.

Tender number: dpwfs (t) 004/2026

should also be provided.

• During the evaluation process, the Department will conduct site inspections, and if the

vehicles to be submitted. Originally certified documents must not be older 6 months.

• NB: The above vehicles will be verified and confirmed during site inspections. Failure to provide proof

for the above vehicles will lead to disqualification.

Tender number: dpwfs (t) 004/2026

• Bidders must provide certified copies of firearm competency certificates (from SAPS) for Grade C

security officers / guards, as a minimum requirement.

• Bidders must also provide certified firearm licenses of the company.

• Originally certified documents must not be older than 6 months.

• NB: The above firearms will be verified and confirmed during the site inspections.

• Bidders must provide evidence i.e. pictures, proof of ownership, etc.

• NB: The above equipment will be verified and confirmed during site inspections.

Minimum functionality/qualifying score: 70%

minimum score of 70%

minimum score of 30

tax compliance status of the bidding entity

tax compliance status to the

CSD REGISTRATION REPORT (not a CSD REGISTRATION

CSD REGISTRATION REPORT (not a CSD REGISTRATION SUMMARY REPORT), which is not older

Central Supplier Database`s MAAA number which will be used to

Central Supplier Database (CSD) report,

Central Supplier Database (CSD) report

Central Supplier Database (CSD) report and

Appointment Letters or Purchase Orders (PO) accompanied by the

Appointment Letters and / or, Purchase Orders which are accompanied by the

Appointment Letter and / or Purchase Order must be to

Appointment Letters or 15 Points

Appointment Letters or 12 Points

Appointment Letters or 09 Points

Appointment Letters or 06 Points

Appointment Letters or 03 Points

Appointment Letters or 00 Points

Appointment Letters (appointment letters must be on the letter head

Appointment Letters or the submission of

appointment letters or Purchase Orders

proof of ownership, etc

2. Site manager

• Evidence to be provided: A comprehensive CV and certified copies of qualifications / certificates 10 Points
• Only post qualification experience together and coupled with post PSIRA registration will be
• All foreign academic qualifications must be evaluated by the South African Qualifications Authority

recognition decision on the authenticity and comparability of a foreign qualification and its appropriate

similar qualification, and experience as to the one they submitted their details for this bid.

1.1.15. Tenderers must attach duly completed and signed Standard Bidding Documents: SBD 1, SBD 3.2,

Points Allocation: 80 points

B-BBEE Details: TERED SECURITY COMPANIES ON

A panel of security service providers (only graded security officers

Description: will be considered) on “as and when basis” for a period of three (03)

Years by the department of public works and infrastructure.

4. Stage four: evaluation on price and preference

Pricing on the tender in order to achieve the objectives of the Preferential Procurement Regulations.

4.1. The Department is committed to achieving Government’s objective of promoting economic transformation as

set out in the Departmental SCM Policy, Preferential Procurement Policy Framework Act, the B-BBEE act

and the Preferential Procurement Regulations of 2022.

4.2. The 80/20 preference point system is applicable to price quotations and tenders with a rand value of R50

million or below or R50 million or above (all applicable taxes included), will be used for evaluation of this bid.

4.3. The scoring of points for price and preference system in terms of the 80/20 preference point system where

the lowest price score 80 points for price.

4.4. The issuing of task orders will be done on a rotational basis in line with the Standard Operating Procedures

of the Department, which must ensure that the expenditure is distributed fairly and equitably between service

providers.

4.5. The Department reserves the right to appoint one or more service providers on the panel; however, this

number may not exceed 10 service providers for the duration of the contract. If more than 10 service providers

score equal number of points, the following criteria will be applied:

• If ten or more tenderers score an equal total number of points, the contract will be awarded to the

first ten tenderers that scored the highest number of points for specific goals.

• If ten or more tenderers score e

The points for preference will be allocated to bidders in accordance with the following specific goals: Free State-Based Companies 100% Free State Based Companies 8 Non-Free State Based Companies 2 Gender: 51% to 100% owned by women 4 Gender: 31% to 50% owned by women 2 Gender: less than 31% owned by women 0 Race: 51% to 100% black ownership 4 Race: 31% to 50% black ownership 2 Race: less than 31% black ownership 0 Youth ownership: 51% to 100% owned by youth 2 Youth ownership: 31% to 50% owned by youth 1 Youth ownership: less than 31% owned by youth 0 People living with a disability: 51% to 100% owned by people with disabilities 2 People living with a disability: 31% to 50% owned by people with disabilities 1 People living with a disability: less than 31% owned by people with disabilities 0

as officials within the Department.

• Phishing is a form of fraud in which an attacker masquerades as a reputable entity or person

in email or other forms of communication. Attacker will commonly use phishing emails to

distribute malicious links or attachments that can perform variety of functions. Some will

extract login credentials or account information from victims

How does phishing work?

• The phisher may begin by determining who their targeted victims will be (whether at an

organization or individual level) and creates strategies to collect data they can use to attack.

• Next, the phisher will create methods like fake emails or phony web pages to send

messages that lure data from their victims.

• Phishers then send messages that appear trustworthy to the victims and begin the attack.

• Once the attack has been deployed, phishers will monitor and collect the data that victims

provide on the fake web pages.

• Finally, phishers use the collected data to make illegal purchases or commit fraudulent

acts.

Management, etc.).

<3 years’ Experience in the Security sector as a Site Manager coupled with Matric/

Grade 12, plus registration with PSIRA as a Grade A security officer, plus

a certificate in Security Management (e.g.: National Certificate: General 00 Points

Security Practices, etc.) or a three-year Diploma (e.g.: Diploma in Security

Management, Diploma in Safety and Security Management, etc.).

6 x Pair of handcuffs (with key) 02 Points

6 x Tonfas / Batons 02 Points

6 x Direct Stream Pepper Spray 100ml (high strength, professional-grade) 02 Points MINIMUM SECURITY

6 x Heavy duty rechargeable torches (spotlight torches) including batteries + 10 Points 8. EQUIPMENT 01 Point

charger REQUIRED

3 sets x Two-way radio (with chargers) 02 Points

3 x Occurrence books 01 Point

• An operating office / control room which must be an immovable structure within the Free State

Province. (5 Points)

• Controlled by PSIRA registered security officer. (5 Points)

Control room

• Security officer’s ability to contact response guard force such as SAPS, etc. (for cases of 20 Points

emergency / serious incidents). (5 Points)

• Security Control Room’s ability to have radio contact with other security staff and client

representatives on all sites. (5 Points)

Company vehicles

• Evidential proof of all vehicles as claimed under functionality. 5 Points

• Evidential proof of all security equipment as claimed under functionality.

o 6 x Pair of handcuffs (with key) (2 Points)

o 6 x Tonfas / Batons (2 Points)

SECURITY o 6 x Pepper Spray (2 Points) 10 Points

EQUIPMENT o 6 x Torches (spotlight torches) including batteries. (1 Point)

o 3 sets x Two-way Radio (with charges) (2 Points)

o 3 x Occurrence books (1 Point)

Firearm

• Evidential proof of all firearms as claimed under functionality. (3 Points) COMPETENCY AND 5 Points

• Security safe for the safe storage of fire arms. (2 Points) LICENSES

• Demonstrate the electronic monitoring system that will be used at a site.

Failure to provide the demonstration during site inspection will lead to disqualification (Live Guard

ELECTRONIC Patrol system is a technologically based effective way of securing a property of any size. The 5 Points

STANDARD BIDDING DOCUMENT 4 (SBD 4) - BIDDER’S DISCLOSURE 2 Pages Yes No

Standard bidding document 6.1 (Sbd 6.1) - Preference

POINTS CLAIM FORM IN TERMS OF THE PREFERENTIAL 5 Pages Yes No

Procurement regulations 2022.

SCHEDULE OF PLANT AND EQUIPMENT 1 Page Yes No

SCHEDULE OF THE TENDERER’S EXPERIENCE 4 Pages Yes No

RESOURCE INFORMATION SHEET (CV) – SITE MANAGER 4 Pages Yes No

RESOURCE INFORMATION SHEET (CV) – SHIFT SUPERVISORS x 10 40 Pages Yes No

VAT registration number (state Not Registered if not registered for VAT)

Section 4: CIDB registration number

CIDB Registration number (if applicable)

Section 5: Particulars of principals

principal: means a natural person who is a partner in a partnership, a sole proprietor, a director of a company established in terms of the

Companies Act of 2008 (Act No. ) or a member of a close corporation registered in terms of the Close Corporations Act, 1984, (Act

No. ).

of this Declaration are within my personal knowledge, save where stated otherwise in an attachment hereto, and to the best of

my belief is both true and correct, and that:

i) neither the name of the tendering entity, nor any of its principals, appears on:

a) the Register of Tender Defaulters established in terms of the Prevention and Combating of Corrupt Activities Act of

2004 (Act No. ); or

b) National Treasury’s Database of Restricted Suppliers (see www.treasury.gov.za)

ii) the tendering entity of any of its principals has not been convicted of fraud or corruption by a court of law (including a

court outside of the Republic of South Africa) within the last five years;

iii) any principal who is presently employed by the state has the necessary permission to undertake remunerative work

outside such employment (attach permission to this declaration);

iv) the tendering entity is not associated, linked or involved with any other tendering entities submitting tender offers;

v) the tendering entity has not engaged in any prohibited restrictive horizontal practices, including consultation,

communication, agreement, or arrangement with any competing or potential tendering entity regarding prices,

geographical areas in which goods and services will be rendered, approaches to determining prices or pricing parameters,

intentions to submit a tender or not, the content of the submission (specification, timing, conditions of contract, etc.) or

intention to not win a tender;

vi) the tendering entity has no other relationship with any of the tenderers or those responsible for compiling the scope of

work that could cause or be interpreted as a conflict of interest;

vii) neither the tenderer nor any of its principals owes municipal rates and taxes or municipal service charges to any

municipality or a municipal entity, and are not in arrears for more than three months;

viii) SARS may, on an on-going basis during the term of the contract, disclose the tenderer’s tax compliance status to the

documentation supplied by the tenderers.

c) On STAGE THREE the tender will be evaluated by conducting site visits of only the shortlisted tenderers’ premises.

Site visits will be evaluated based on the Bid Evaluation Committee’s members’ inspection of the tenderers’

operational premises (inspection in loco) as stipulated on the tender document.

d) On STAGE FOUR the tender will be evaluated on Price and Preference as stipulated on the tender document.

Tenders will be evaluated in terms of the new Preferential Procurement Regulations 2022. These will be rates

only prices. Prices will be on gazetted rates as provided by Private Security Industry Regulatory

Authority (PSIRA).

e) On STAGE FIVE the tenderers who will be appointed onto the framework contract will be engaged by the

Department in the negotiation of flat rates which will be utilised for the rendering of security services, on an “as,

when and where needed” basis. (Only tenderers that would have accepted the price negotiation with the

Department will be recommended for appointment into the panel).

1. Stage one (a): compliance with mandatory requirements

1.1. Mandatory Requirements

1.1.1. Tenderers must provide a unique security Personal Identification Number (PIN) issued by the South

African Revenue Services and/or Central Supplier Database`s MAAA number which will be used to

verify the valid tax compliance status of the bidding entity. Where consortium / Joint Venture / Sub-

contractors are involved, each party to the association must submit a separate unique security

Personal Identification Number (PIN). The successful tenderer/s tax status will be confirmed, for

compliance at the time of the award.

1.1.2. Tenderers must provide valid proof of registration on the National Treasury’s Central Supplier’s

database by submitting a CSD REGISTRATION REPORT (not a CSD REGISTRATION

SUMMARY REPORT), which is not older than 3 months. Where Consortium / Joint Venture / Sub-

contractors are involved, each party to the association must submit a separate CSD

REGISTRATION REPORT (not a CSD REGISTRATION SUMMARY REPORT), which is not older

than 3 months.

• However, Joint Ventures, Partnerships, including unincorporated Partnerships must

register on the CSD within 15 days of the date of the bid being awarded to the successful

tenderer.

1.1.3. Tenderers must attach Company registration documents (registration certificate) from Companies

and Intellectual Property Commission (CIPC). (Note: if it is a copy of the original certificate, it must

be certified). Where Consortium / Joint Venture / Sub- contractors are involved, each party to the

association must submit a certified copy of their Company registration documents (registration

certificate) from Companies and Intellectual Property Commission (CIPC). Certification must not

be older than 6 months.

1.1.4. Tenderers must be registered with the Private Security Industry Regulatory Authority (PSIRA). The

tenderer must attach a valid / active Private Security Industry Regulatory Authority (PSIRA)

registration certificate in the name of the respective security service company (certified copy). Only

The certificate must not be older than 6 months. The Department reserves the right to verify this

requirement at the time of evaluation. Where Consortium / Joint Venture / Sub-contractors are

involved, each party to association must submit a separate certificate of registration with the

National Bargaining Council for the Private Security Sector (NBCPSS).

1.1.11. Tenderers must submit a Letter of Good Standing from the National Bargaining Council for the

Private Security Sector (NBCPSS). (Note: if it is not a copy of the original certificate, it must be

certified). Certification must not be older than 6 months. The Department reserves the right

to verify this requirement at the time of evaluation. Where Consortium / Joint Venture / Sub-

contractors are involved, each party to association must submit a separate Letter of Good Standing

from the National Bargaining Council for the Private Security Sector (NBCPSS).

1.1.12. Tenderers must duly complete and sign the attached Declaration of Secrecy documents (refer to

the attached document). Where Consortium / Joint Venture / Sub-contractors are involved, each

party to the association must submit separate Declaration of Secrecy documents.

1.1.13. Tenderers must provide a minimum of six (6) valid proof of firearm licences and relevant

competency certificates of the company. (Note: if it is a copy of the original certificate, it must be

certified). The certificate must not be older than 6 months. NB: Firearms that are subject to any

investigation including the investigation by the SAPS or any statutory body will not be considered

for this purpose.

1.1.14. Tenderers must provide a valid Independent Communications Authority of South Africa

(ICASA) radio license OR a valid contract with a holder of a valid Independent

Communications Authority of South Africa (ICASA) radio license. Bidders must provide a

valid contract signed by the relevant authorities and a copy of the Independent

Communications Authority of South Africa (ICASA) radio license held by the third party.

(Note: if it is a copy of the original certificate, it must be certified). The certificate must not be

older than 6 months.

1.1.15. Tenderers must attach duly completed and signed Standard Bidding Documents: SBD 1, SBD 3.2,

SBD 3.3 and SBD 4. Where Consortium / Joint Venture / Sub-contractors are involved, each party

to the association must submit a separate SBD 1 and SBD 4.

1.1.16. Tenderers must attach duly completed and signed Annual Financial Statements Declaration for the

preceding financial year (e.g. for the financial year ended 28 February 2026). Attach the income

statement and the balance sheet as support for the declaration. Where Consortium / Joint Venture

/ Sub-contractors are involved, each party to the association must submit a separate complete and

signed Annual Financial Statements Declaration in line with the aforementioned requirements.

1.1.17. The successful tenderer will be held responsible for any damage or loss suffered by the Department

as result of the tenderer’s Security Officer’s negligence or wilful action in the ordinary execution of

their duty. The company must submit an existing Public Liability Policy contract to the minimum

value of R10 000 000.00 from the Insurance Company or Broker and must be submitted as part of

the returnable. Before resuming with work, the company must submit the insurance policy contract

for this service.

1.1.18. Tenderers must attend the mandatory clarification meeting and be a recorded as such in the

attendance register. The details of the mandatory clarification meeting are listed in the tender notice

and invitation to tender. It is the bidder’s responsibility to ensure that he/she duly complete and sign

the attendance register.

1.1.19. All documents must be completed in handwriting with a black pen. Digitally completing any

part of the returnable documents will not be accepted and will lead to disqualification.

1.2. Stage one (b): non-mandatory requirements for evaluation purposes

1.2.1. Tenderers must attach a valid municipal services (water, sanitation, rates and electricity)

clearance certificate or a current bill of account not owing more than ninety (90) days or a valid

lease agreement with a current statement from the lessor not owing more than ninety days.

1.2.2. Tenderers must attach a duly completed and signed schedule of equipment offered. (Refer to the

relevant section in the specification).

Tender number: dpwfs (t) 004/2026

1.2.3. Tenderers must attach a duly completed and signed SBD 6.1 – Preference points claim form in

terms of the Preferential Procurement Regulations 2022.

1.2.4. Tenderers must attach Appointment Letters or Purchase Orders (PO) accompanied by the

relevant Reference Letters where the service provider has carried out a similar nature of service.

1.2.5. Tenderers must attach curriculum vitae of relevant staff (Manager/s and Director/s) in the format

of the Resource Information Sheet provided.

1.2.6. Tenderers must attach a duly completed and signed Annexure A: Record of Addenda to tender

documents.

1.2.7. Tenderers must attach a duly completed and signed Annexure B: Proposed amendments and

qualifications.

1.2.8. Tenderers must attach valid proof of ICASA’s radio Frequency license of the company for the

hand radios.

1.2.9. Valid proof of insurance – (The Service Provider shall procure and maintain insurance to cover

any possible future claim by the Department).

1.2.10. The company must provide detailed information of their current active office and sites in the Free

not be considered for further evaluation

1.2.11. Demonstrate the electronic monitoring system that will be used at the site. Failure to provide live

demonstration during site inspection will lead to disqualification (Live Guard Patrol system is a

technologically based effective way of securing a property of any size. The system helps logging

the rounds of guards in a variety of situations such as security guards patrolling property. It can be

a cell phone APP, ID points, and Cloud monitoring systems, baton with a Sim card and unique ID

and many others).

1.2.12. Each tenderer must provide proof of compliance to Unemployment Insurance Fund (UIF) - (The

Department will request the prospective bidder/ (s) to submit the proof before appointment).

• Security breaches

05 Points

• Labour unrest and picketing
• Fire and bomb scare

Section 8: Record of termination of previous contracts with an organ of state

NOTE 1: The Standard Conditions of Tender contained in SANS 10845-3 prohibits anticompetitive practices (clause 3.1) and requires that

tenderers avoid conflicts of interest, only submit a tender offer if the tenderer or any of his principals is not under any restriction to do business

with the Employer (4.1.1) and submit only one tender either as a single tendering entity or as a member in a joint venture (clause 4.13.1). Clause

5.7 also empowers the Employer to disqualify any tenderer who engages in fraudulent and corrupt practice. Clause 3.1 also requires tenderers

to comply with all legal obligations.

NOTE 2: Section 30(1) of the Public Service Act, 1994, prohibits an employee (person who is employed in posts on the establishment of

departments) from performing or engaging remunerative work outside his or her employment in the relevant department, except with the written

permission of the executive authority of the department. When in operation, Section 8(2) of the Public Administration Management Act, 2014,

will prohibit an employee of the public administration (i.e. municipalities and all national departments, national government components listed in

Part A of Schedule 3 to the Public Service Act, provincial departments including the office of the premier listed in Schedule 1 of the Public Service

Act and provincial departments listed in schedule 2 of the Public Service Act, and provincial government components listed in Part B of schedule

3 of the Public Service Act) or persons contracted to executive authorities in accordance with the provisions of section 12A of the Public Service

Act of 1994 or persons performing similar functions in municipalities, from conducting business with the State or to be a director of a public or

private company conducting business with the State. The offence for doing so is a fine or imprisonment for a period not exceeding five years, or

both. It is also a serious misconduct which may result in the termination of employment by the employer.

NOTE 3: Regulation 44 of Supply Chain Management regulations issued in terms of the Municipal Finance Management Act of 2003 requires

that municipalities and municipal entities should not award a contract to a person who is in the service of the State, a director, manager or

principal shareholder in the service of the State or who has been in the service of the State in the previous twelve months.

NOTE 4: Regulation 45 of Supply Chain Management regulations requires a municipality or municipal entity to disclose in the notes to the annual

statements particulars of any award made to a close family member in the service of the State.

NOTE 5: Corrupt activities which give rise to an offence in terms of the Prevention and Combating of Corrupt Activities Act of 2001, include

improperly influencing in any way the procurement of any contract, the fixing of the price, consideration or other moneys stipulated or otherwise

provided for in any contract, and the manipulating by any means of the award of a tender.

NOTE 6: Section 4 of the Competition Act of 1998 prohibits restrictive horizontal practice, including agreements between parties in a horizontal

relationship, which have the effect of substantially preventing or lessening competition, directly, or indirectly fixing prices or dividing markets or

constituting collusive tendering. Section 5 also prohibits restrictive vertical practices. Any restrictive practices that are suspicious will be reported

to the Competition Commission for investigation and possible imposition of administrative penalties.

1.1. Mandatory Requirements: 1.1.1. Tenderers must provide a unique security Personal Identification Number (PIN) issued by the South African Revenue Services and/or Central Supplier Database`s MAAA number. 1.1.2. Tenderers must provide valid proof of registration on the National Treasury’s Central Supplier’s database by submitting a CSD REGISTRATION REPORT (not a CSD REGISTRATION SUMMARY REPORT), which is not older than 3 months. 1.1.3. Tenderers must attach Company registration documents (registration certificate) from Companies and Intellectual Property Commission (CIPC). 1.1.4. Tenderers must be registered with the Private Security Industry Regulatory Authority (PSIRA). 1.1.5. Tenderers must submit a valid Directors Registration PSIRA certificate for Grade A and B, for all the company directors. 1.1.6. Tenderers must submit a Letter of Good Standing, of the company, from PSIRA. 1.1.7. Tenderers must submit a valid Letter of Good Standing that is relevant to the required service to be rendered, which is registered with the Department of Employment and Labour in terms of COIDA. 1.1.8. Tenderers must submit a certificate of registration with the Private Security Sector Provident Fund (PSSPF) or a letter of intent to register and comply with PSSPF or a valid exemption letter from PSSPF. 1.1.9. Tenderers must be in good standing with Private Security Sector Provident Fund (PSSPF). 1.1.10. Tenderers must comply with the illustrative Pricing Guide from National Bargaining Council in the pricing schedule. 1.1.11. Tenderers must submit a Letter of Good Standing from the National Bargaining Council for the Private Security Sector (NBCPSS). 1.1.12. Tenderers must provide a minimum of six (6) valid proof of firearm licences and relevant competency certificates of the company. 1.1.13. Tenderers must provide a valid Independent Communications Authority of South Africa (ICASA) radio license OR a valid contract with a holder of a valid ICASA radio license. 1.1.14. Tenderers must attend the mandatory clarification meeting and be recorded as such in the attendance register. 1.1.15. All documents must be completed in handwriting with a black pen. Digitally completing any part of the returnable documents will not be accepted and will lead to disqualification.

Bids will be evaluated according to the 80/20 or 90/10 points system.