What are the submission requirements for this tender (Ref: TLM/RFP001/2026/2027)?

• Submit your bid by the closing date and time: 03 August 2026 at 10:00 AM. • Deposit the bid in the bid box at the entrance of the Municipal Offices at Cnr. Market Square & Voortrekker Street, Boshof, 8340. • Clearly mark the bid envelope with the bid number and title. • Bids may be posted or couriered (at sender’s risk) to Private Bag X46, Boshof, 8340, but must be placed in the correct bid box before closing time. • Faxed and late bids will not be accepted. • The fully completed bid must include a hard copy document and one USB containing a scanned copy, signed and initialed on each page. • Failure to comply with submission conditions will result in disqualification. • Required returnable documents include: MBD 1 (Invitation to bid and Terms and Conditions), Current Municipal Certificate/Statement of rates and taxes/Lease Agreement, Form of Offer & Acceptance, Authority of Signatory, MBD 3.3 (Past Experience), Pricing schedule, MBD 4 (Declaration of Interest), MBD 6.1 (Preference points claim form), MBD 7.2 (Formal contracts for rendering of services), MBD 8 (Declaration of bidder’s past SCM practices), MBD 9 (Certificate of independent bid determination), General Conditions of contract & Bid Requirements, Proof of HPCSA registration, Certified identity documents of all directors, Valid tax clearance, Proof of company banking details, and a recent CSD Full Report.

How will bids be evaluated?

{ "mandatory": [ "Valid **Tax Clearance Certificate** (or TCS PIN for foreign bidders).", "Registration on the **Central Supplier Database (CSD)**.", "No **arrears on municipal rates/taxes** (bidder or directors).", "No **conflict of interest** (e.g., state employees or their relatives).", "Bidders must be **South African residents** or have a **permanent establishment in SA** (foreign bidders must complete Part B:3).", "Compliance with **Preferential Procurement Regulations, 2022** (80/20 system)." ], "disqualifiers": [ "Late, faxed, or emailed submissions.", "Incomplete or unsigned documents.", "Failure to meet **70/100 technical score threshold**.", "Price outside **20% deviation** from municipal estimate.", "False or fraudulent claims (e.g., fake certifications)." ] }

What are the technical specifications?

• Scope: To obtain the services of a registered occupational health medical practitioner to provide medical surveillance for the municipality's general workers for a period of three years. • Target group: General workers of Tokologo Local Municipality within the jurisdiction of Boshof, Dealesville, and Hertzogville. • Services to be provided include: - Diagnosis and treatment of occupational diseases and work-related injuries. - Fitness-for-work physical examinations and medical surveillance. - Management of incapacity cases and recommendations. - Maintenance of medical records. - Vaccinations, follow-ups, and referrals. • Practitioner must have a medical degree (MBCHB) accompanied by a Bachelor degree/BTech in Occupational Health and Safety. • Minimum 3-5 years’ experience in Occupational Health and experience in at least three institutions. • Must be registered with the Health Professions Council of South Africa (HPCSA); registration with SASOM is an advantage. • Must provide and maintain all necessary equipment (e.g., audiometry, spirometry). • Services to be rendered annually, with detailed reports submitted within 14 days after each assessment. • Must be available for emergency consultations and travel within the municipality's designated areas.

What financial requirements apply to bidders?

• Pricing must be quoted in South African Rands (ZAR), inclusive of VAT and all travel and subsistence costs. • Submit a detailed pricing schedule with unit rates for services (e.g., physical examination per person, audiometry per person, on-site medical services per day). • Rates must be firm for the full contract period unless otherwise specified. • Provide a breakdown of proposed fee structure, including sessions per day/hour, consultation per person, referrals, and health examinations. • Bidders must indicate a ceiling price based on total estimated time and expenses. • Travel and other expenses must be detailed with rates and quantities; only actual costs are recoverable with proof. • The successful bidder will be liable for stamp duties and other costs related to contract establishment.

What compliance and legal requirements must bidders meet?

• Must submit a valid original Tax Clearance Certificate or provide a TCS PIN and CSD number. • Must be registered on the Central Supplier Database (CSD) and submit a recent CSD Full Report issued within the last 30 days. • Provide proof of registration with the Health Professions Council of South Africa (HPCSA). • Submit certified identity documents of all directors. • Provide proof of company banking details. • Submit a municipal account of rates and taxes for the bidding entity and its directors; arrears of more than three months will lead to disqualification. • Complete and submit mandatory declaration forms: MBD 4 (Declaration of Interest), MBD 6.1 (Preference points claim form), MBD 8 (Declaration of past SCM practices), MBD 9 (Certificate of independent bid determination). • Foreign suppliers must complete a pre-award questionnaire regarding tax liability in South Africa.

What are the important dates and deadlines for this tender?

• Closing date: 03 August 2026. • Closing time: 10:00 AM. • No site meeting or briefing will be held. • Bids remain valid for 90 days after the bid closure date.

Who should be contacted for queries about this tender?

• For bidding procedures and documents: - Supply Chain Management Unit: Miss K Mokomela, Tel: (053) 541 0014, Email: kediemetse.mokomela@tokologolm.gov.za - Corporate Services Unit: Miss K Baijang, Tel: (053) 541 0014, Email: kbaijaing2@gmail.com • Submission address: Tokologo Local Municipality, Supply Chain Management Unit, Cnr. Market Square & Voortrekker Street, Boshof, 8340. • Postal address for couriered bids: Private Bag X46, Boshof, 8340, Attention: Supply Chain Management Unit.

Tokologo Local Municipality Occupational Health Tender

DocumentTLM.RFP001.2026.2027 - Medical Surveillance Tender Document..pdfReview complete

Description

Source: TLM.RFP001.2026.2027 - Medical Surveillance Tender Document..pdf

To obtain the services of a suitable occupational health medical practitioner to address all occupational health issues for the municipality for three years.
In line with the Occupational Health and Safety Act, to ensure worker safety and promote physical, mental, and social well-being.
Target group: General workers of Tokologo Local Municipality in Boshof, Dealesville, and Hertzogville.
Services include health assessments, diagnosis and treatment of occupational diseases, fitness-for-work examinations, management of incapacity cases, maintenance of medical records, vaccinations, and referrals.

Important Dates

Source: TLM.RFP001.2026.2027 - Medical Surveillance Tender Document..pdf (TENDER)

Closing date: 03 August 2026.
Closing time: 10:00 AM.
No site meeting or briefing will be held.
Bids remain valid for 90 days after the bid closure date.

Contact Information

Source: TLM.RFP001.2026.2027 - Medical Surveillance Tender Document..pdf (TENDER)

For bidding procedures and documents:
Supply Chain Management Unit: Miss K Mokomela, Tel: (053) 541 0014, Email: [email protected]
Corporate Services Unit: Miss K Baijang, Tel: (053) 541 0014, Email: [email protected]
Submission address: Tokologo Local Municipality, Supply Chain Management Unit, Cnr. Market Square & Voortrekker Street, Boshof, 8340.
Postal address for couriered bids: Private Bag X46, Boshof, 8340, Attention: Supply Chain Management Unit.

Submission Guidelines

Source: TLM.RFP001.2026.2027 - Medical Surveillance Tender Document..pdf (TENDER)

Submit your bid by the closing date and time: 03 August 2026 at 10:00 AM.
Deposit the bid in the bid box at the entrance of the Municipal Offices at Cnr. Market Square & Voortrekker Street, Boshof, 8340.
Clearly mark the bid envelope with the bid number and title.
Bids may be posted or couriered (at sender’s risk) to Private Bag X46, Boshof, 8340, but must be placed in the correct bid box before closing time.
Faxed and late bids will not be accepted.
The fully completed bid must include a hard copy document and one USB containing a scanned copy, signed and initialed on each page.
Failure to comply with submission conditions will result in disqualification.
Required returnable documents include: MBD 1 (Invitation to bid and Terms and Conditions), Current Municipal Certificate/Statement of rates and taxes/Lease Agreement, Form of Offer & Acceptance, Authority of Signatory, MBD 3.3 (Past Experience), Pricing schedule, MBD 4 (Declaration of Interest), MBD 6.1 (Preference points claim form), MBD 7.2 (Formal contracts for rendering of services), MBD 8 (Declaration of bidder’s past SCM practices), MBD 9 (Certificate of independent bid determination), General Conditions of contract & Bid Requirements, Proof of HPCSA registration, Certified identity documents of all directors, Valid tax clearance, Proof of company banking details, and a recent CSD Full Report.

Evaluation Criteria

Source: TLM.RFP001.2026.2027 - Medical Surveillance Tender Document..pdf (TENDER)

Mandatory

Valid **Tax Clearance Certificate** (or TCS PIN for foreign bidders).
Registration on the **Central Supplier Database (CSD)**.
No **arrears on municipal rates/taxes** (bidder or directors).
No **conflict of interest** (e.g., state employees or their relatives).
Bidders must be **South African residents** or have a **permanent establishment in SA** (foreign bidders must complete Part B:3).
Compliance with **Preferential Procurement Regulations, 2022** (80/20 system).

Disqualifiers

Late, faxed, or emailed submissions.
Incomplete or unsigned documents.
Failure to meet **70/100 technical score threshold**.
Price outside **20% deviation** from municipal estimate.
False or fraudulent claims (e.g., fake certifications).

Technical Specifications

Source: TLM.RFP001.2026.2027 - Medical Surveillance Tender Document..pdf (TENDER)

Scope: To obtain the services of a registered occupational health medical practitioner to provide medical surveillance for the municipality's general workers for a period of three years.
Target group: General workers of Tokologo Local Municipality within the jurisdiction of Boshof, Dealesville, and Hertzogville.
Services to be provided include:
Diagnosis and treatment of occupational diseases and work-related injuries.
Fitness-for-work physical examinations and medical surveillance.
Management of incapacity cases and recommendations.
Maintenance of medical records.
Vaccinations, follow-ups, and referrals.
Practitioner must have a medical degree (MBCHB) accompanied by a Bachelor degree/BTech in Occupational Health and Safety.
Minimum 3-5 years’ experience in Occupational Health and experience in at least three institutions.
Must be registered with the Health Professions Council of South Africa (HPCSA); registration with SASOM is an advantage.
Must provide and maintain all necessary equipment (e.g., audiometry, spirometry).
Services to be rendered annually, with detailed reports submitted within 14 days after each assessment.
Must be available for emergency consultations and travel within the municipality's designated areas.

Methodology

Source: TLM.RFP001.2026.2027 - Medical Surveillance Tender Document..pdf

Conduct medical examinations for all employees.
Submit a detailed methodology covering scheduling, examinations, reporting, fitness certificates, referrals, and turnaround times.
Include a company profile with history, expertise, staff resources, and track record.
Attach accreditation certificates from relevant councils/societies.
Provide a detailed cost structure breakdown, including sessions per day/hour, consultation per person, referrals, and health examinations.
Maintain confidentiality of all property and valuation data.

Experience & Qualifications

Source: TLM.RFP001.2026.2027 - Medical Surveillance Tender Document..pdf

Owner/leader must have a medical degree (MBCHP) and a Diploma in Occupational Health with minimum experience:
5+ years: 40 points.
4+ years: 30 points.
3+ years: 20 points.
Must be registered with HPCSA (20 points).
Registration with SASOM is an advantage (10 points).
Provide reference letters from clients for occupational work performed (not older than 3 years):
5 or more letters: 20 points.
3-4 letters: 10 points.
1-2 letters: 5 points.
Submit details of past similar services completed, including employer contact information, duration, and completion dates.

Quality Management

Source: TLM.RFP001.2026.2027 - Medical Surveillance Tender Document..pdf

Bids will not be opened publicly due to Disaster Management Act regulations.
Bids received on time will be recorded and entered into a register available for public inspection on the municipal website (www.tokologolm.gov.za).

Pricing Schedule

Source: TLM.RFP001.2026.2027 - Medical Surveillance Tender Document..pdf

Submit a pricing schedule with itemized costs for services such as physical examination, respiratory screening, audiometry, spirometry, on-site medical services, referrals, first aid kit supply, travel costs, and visual screening.
Prices must be quoted per unit (e.g., per person, per day, per referral) for three years.
Include all applicable taxes (VAT, PAYE, income tax, UIF, skills development levies).
Detail travel and other expenses with rates and quantities; only actual costs recoverable with proof.
Indicate if rates are firm for the full contract period; if not, specify adjustment basis (e.g., CPI).

Financial Requirements

Source: TLM.RFP001.2026.2027 - Medical Surveillance Tender Document..pdf (TENDER)

Pricing must be quoted in South African Rands (ZAR), inclusive of VAT and all travel and subsistence costs.
Submit a detailed pricing schedule with unit rates for services (e.g., physical examination per person, audiometry per person, on-site medical services per day).
Rates must be firm for the full contract period unless otherwise specified.
Provide a breakdown of proposed fee structure, including sessions per day/hour, consultation per person, referrals, and health examinations.
Bidders must indicate a ceiling price based on total estimated time and expenses.
Travel and other expenses must be detailed with rates and quantities; only actual costs are recoverable with proof.
The successful bidder will be liable for stamp duties and other costs related to contract establishment.

Compliance Requirements

Source: TLM.RFP001.2026.2027 - Medical Surveillance Tender Document..pdf (TENDER)

Must submit a valid original Tax Clearance Certificate or provide a TCS PIN and CSD number.
Must be registered on the Central Supplier Database (CSD) and submit a recent CSD Full Report issued within the last 30 days.
Provide proof of registration with the Health Professions Council of South Africa (HPCSA).
Submit certified identity documents of all directors.
Provide proof of company banking details.
Submit a municipal account of rates and taxes for the bidding entity and its directors; arrears of more than three months will lead to disqualification.
Complete and submit mandatory declaration forms: MBD 4 (Declaration of Interest), MBD 6.1 (Preference points claim form), MBD 8 (Declaration of past SCM practices), MBD 9 (Certificate of independent bid determination).
Foreign suppliers must complete a pre-award questionnaire regarding tax liability in South Africa.

Health & Safety

Source: TLM.RFP001.2026.2027 - Medical Surveillance Tender Document..pdf

The service provider must conduct medical examinations for all employees.
Must have a medical degree (MBCHB) and a Bachelor degree/BTech in Occupational Health and Safety.
Minimum 3-5 years’ experience in Occupational Health and experience in at least three institutions.
Must submit detailed medical surveillance reports with findings and recommendations within 14 days after each assessment.
Practitioner must be registered with HPCSA; SASOM registration is an advantage.
Must provide and maintain all necessary equipment for occupational health assessments.
Services to be rendered annually.
Must be available for emergency consultations.
Must confirm ownership/lease/rental agreement for a mobile clinic.
Must travel to designated areas within Tokologo Local Municipality.

Contractual Terms

Source: TLM.RFP001.2026.2027 - Medical Surveillance Tender Document..pdf

The successful bidder must sign the contract form (MBD 7.2) within 14 days of notification of acceptance.
Bids remain valid for 90 days after the bid closure date.
The municipality reserves the right to reject any bid or accept part of it, and is not bound to accept the lowest bid.
The successful bidder is liable for all stamp duties and costs related to contract establishment.
The contract documents will be compiled in English.
The municipality is not liable for expenses incurred in bid preparation.
Providing incorrect information may lead to recovery of costs, losses, or damages by the municipality.
Bidders must not contact the municipality about their bid from opening until award, except in writing.
General and Special Conditions of Contract apply in addition to the bid conditions.

Section

Source: TLM.RFP001.2026.2027 - Medical Surveillance Tender Document..pdf

Two-stage evaluation: functionality pre-evaluation (must score ≥70/100) followed by price and specific goals evaluation.
Functionality criteria (100 points):
Owner/leader qualification/experience (40-20 points).
HPCSA registration (20 points).
SASOM registration (10 points).
Client references (20-5 points).
Methodology (20 points).
Price: 80 points using 80/20 formula.
Specific goals: 20 points for locality and B-BBEE goals as per MBD 6.1 tables.
Price deviation of 20% from municipal estimate leads to disqualification.

Core procurement rules

These rules commonly apply to South African public-sector procurement.

Broad-Based Black Economic Empowerment Act (B-BBEE Act)

Act 53 of 2003

high

Provides the empowerment-compliance context often used in public-sector supplier evaluation.

Relevant because this is a South African public-sector procurement opportunity.

Constitution of the Republic of South Africa, 1996 – Section 217

Act 108 of 1996 (s217)

high

Sets the constitutional standard for fair, equitable, transparent, competitive and cost-effective public procurement.

Relevant because this is a South African public-sector procurement opportunity.

Preferential Procurement Policy Framework Act (PPPFA)

Act 5 of 2000

high

Covers preferential procurement and preference-point systems used in public tenders.

Relevant because this is a South African public-sector procurement opportunity.

Prevention and Combating of Corrupt Activities Act (PRECCA)

Act 12 of 2004

high

Supports anti-corruption controls and supplier integrity in procurement processes.

Relevant because this is a South African public-sector procurement opportunity.

Public Procurement Act, 2024 (PPA)

Act 28 of 2024

high

Provides the national framework for public procurement across government.

Relevant because this is a South African public-sector procurement opportunity.

Promotion of Access to Information Act (PAIA)

Act 2 of 2000

medium

Supports access to tender records, award decisions and public-sector procurement information.

Relevant because this is a South African public-sector procurement opportunity.

Promotion of Administrative Justice Act (PAJA)

Act 3 of 2000

medium

Supports lawful, reasonable and procedurally fair administrative tender decisions.

Relevant because this is a South African public-sector procurement opportunity.

Sector-specific rules

These rules are linked to the work category, industry, or regulated service area.

National Health Act

Act 61 of 2003

high

Relevant to healthcare services, public health facilities and health-sector procurement.

Relevant because this tender appears to involve health services, public health facilities, clinical services, or medical procurement.

Occupational Health and Safety Act (OHS Act)

Act 85 of 1993

high

Occupational health medical practitioner for municipal medical surveillance services (3-Year contract)

Eligibility Criteria

Occupational health medical practitioner for municipal medical surveillance services (3-Year contract)

Eligibility Criteria

Vital Signs: A Guide to Winning Provincial Healthcare Tenders

Health Services Outsourcing: Mobile Clinics and Outreach Tenders

Supplying the Future: Guide to Limpopo Department of Health Medical Tenders

Complete Guide to Healthcare & Medical Tenders in South Africa

Healthcare & Medical Services Industry Profile

Critical Requirements

Regulatory Bodies

Typical Documents

Core procurement rules

Broad-Based Black Economic Empowerment Act (B-BBEE Act)

Constitution of the Republic of South Africa, 1996 – Section 217

Preferential Procurement Policy Framework Act (PPPFA)

Prevention and Combating of Corrupt Activities Act (PRECCA)

Public Procurement Act, 2024 (PPA)

Promotion of Access to Information Act (PAIA)

Promotion of Administrative Justice Act (PAJA)

Sector-specific rules

National Health Act

Occupational Health and Safety Act (OHS Act)

Tokologo Local Municipality

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