Professional services provider for kaalfontein NO. 2 primary school project

One original Bid document with one (1) copy (clearly marked as original and copy & Flash Drive with required documents);

Part A: Invitation to Bid

Part B: Checklist of compulsory returnable schedules and documents

Part C: Specifications, Conditions of tender and Undertakings by Bidder

Annexure A: Copy of CV and copies of supporting documents

Annexure B: Tax Requirement

Annexure C: SBD4: Bidders Disclosure

Annexure D: SBD6.1 and B-BBEE status level certificate

Annexure E: SBD8: Declaration of Bidder’s Past Supply Chain Practices

Annexure F: SBD9: Certificate of Independent Bid Determination

Annexure G: Copies (copy with original) of your CIPC company registration documents listing all members with percentages, in case of a lose corporation

Annexure H: Copies (copy with original) of latest share certificates, in case of a company.

Annexure I: List of traceable references of past and present clients, (Company name, Department, branch, contact person with office telephone number).

Annexure J: Financial Statements

Annexure K: Contract Skills Development Goal (CSDG)

Annexure L: Declaration of Default and Termination

Annexure M: CIDB Standard Professional Services Contract (July 2009) Edition 3 of CIDB Document 1014) & Scope of Work

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SPECIFICATIONS, CONDITIONS OF TENDER AND UNDERTAKINGS BY BIDDER DEFINITIONS

In this Request for Proposals, unless a contrary intention is apparent:

1.1. B-BBEE means broad-based black economic empowerment as defined in section 1 of the Broad-

Based Black Economic Empowerment Act, 2003;

1.2. B-BBEE Act means the Broad-Based Black Economic Empowerment Act, 2003;

1.3. B-BBEE status level means the B-BBEE status received by a measured entity based on its

overall performance using the relevant scorecard contained in the CA Codes of Good Practice.

1.4. Business Day means a day which is not a Saturday, Sunday or public holiday.

1.5. Bid means a written offer in the prescribed or stipulated form lodged by a Bidder in response to

an invitation in this Request for Proposal, containing an offer to provide goods, works or services

in accordance with the Specification as provided in this RFP.

1.6. Bidder means a person or legal entity, or an unincorporated group of persons or legal entities,

1.7. CA Codes of Good Practice means the Codes of Good Practice on Broad Based Black

Economic Empowerment - Chartered Accountancy Profession Sector Code, issued in terms of

section 9(1) of the B-BBEE Act.

1.8. Companies Act means the Companies Act, 2008.

1.9. Compulsory Documents means the list of compulsory schedules and documents set out in Part 1.10.Closing Time means the time, specified as such under the clause 4.1 in Part C, by which Tenders

1.11.DBSA means the Development Bank of Southern Africa Limited.

1.12.DFI means development finance institution.

1.13.Evaluation Criteria means the criteria set out under the clause 26 (Evaluation Process) of this

Part C, which includes the Qualifying Criteria and Functional Criteria.

1.14.Functional Criteria means the criteria set out in Part C.

1.15.Intellectual Property Rights includes copyright and neighbouring rights, and all proprietary rights

in relation to inventions (including patents) registered and unregistered trademarks (including

service marks), registered designs, confidential information (including trade secrets and know

how) and circuit layouts, and all other proprietary rights resulting from intellectual activity in the

industrial, scientific, literary or artistic fields.

1.16.PFMA means the Public Finance Management Act, 1999.

1.17.PPPFA means the Preferential Procurement Policy Framework Act, 2000.

1.18.PPPFA Regulations means the Preferential Procurement Regulations 2022, published in terms

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1.19.Proposed Contract means the agreement including any other terms and conditions contained in

or referred to in this RFP that may be executed between the DBSA and the successful Bidder.

1.20.Qualifying Criteria means the criteria set out in Part C.

1.21.Request for Proposals or RFP means this document (comprising each of the parts identified

under Part A, Part B, Part C and Part D) including all annexures and any other documents so

1.22.SARS means the South African Revenue Service.

1.23.Services means the services required by the DBSA, as specified in this RFP Part D.

1.24.SLA means service level agreement.

1.25.SOE means State Owned Enterprise, as defined by the Companies’ Act.

1.26.Specification means the conditions of tender set and any specification or description of the

DBSA’s requirements contained in this RFP.

1.27.State means the Republic of South Africa.

1.28.Statement of Compliance means the statement forming part of a Tender indicating the Bidders

compliance with the Specification.

1.29.Tender Manager means the person so designated under clause 3 (Tender Manager) of this RFP

1.30.Tendering Process means the process commenced by the issuing of this Request for Proposals

and concluding upon formal announcement by the DBSA of the selection of a successful Bidder(s)

or upon the earlier termination of the process.

1.31.Website means a website administered by DBSA under its name with web address

www.dbsa.org INTERPRETATIONS

In this RFP, unless expressly provided otherwise a reference to:

2.1. “includes” or “including” means includes or including without limitation; and

2.2. “R” or “Rand” is a reference to the lawful currency of the Republic of South Africa. TENDER MANAGER

Email: [email protected]

No questions will be answered telephonically. SUBMISSION OF PROPOSALS

4.1. Tenderers need to access the documents as published for RFP002/2026. All tender

documents provided including supporting documentation and returnab

4.2. les, must be submitted before tender closing.

/2026: APPOINTMENT OF A PSP FOR THE IMPLEMENTATION OF KAALFONTEIN NO. 2 PRIMARY SCHOOL FOR THE GAUTENG DEPARTMENT OF EDUCATION RULES GOVERNING THIS RFP AND THE TENDERING PROCESS

5.1. Participation in the tender process is subject to compliance with the rules contained in this

5.2. All persons (whether or not a participant in this tender process) having obtained or received

this RFP may only use it, and the information contained herein, in compliance with the rules

5.3. All Bidders are deemed to accept the rules contained in this RFP Part C.

5.4. The rules contained in this RFP Part C apply to:

5.4.1. The RFP and any other information given, received or made available in

connection with this RFP, and any revisions or annexure;

5.4.2. the Tendering Process; and

5.4.3. any communications (including any briefings, presentations, meetings and

negotiations) relating to the RFP or the Tendering Process. STATUS OF REQUEST FOR PROPOSALS

6.1. This RFP is an invitation for individuals/companies to submit a proposal(s) for the provision

of the services as set out in the Specification contained in this RFP. Accordingly, this RFP

must not be construed, interpreted, or relied upon, whether expressly or implicitly, as an

offer capable of acceptance by any person(s), or as creating any form of contractual,

promissory or other rights. No binding contract or other understanding for the supply of

services will exist between the DBSA and any Bidder unless and until the DBSA has

executed a formal written contract with the successful Bidder. ACCURACY OF REQUEST FOR PROPOSAL

7.1. Whilst all due care has been taken in connection with the preparation of this RFP, the DBSA

makes no representations or warranties that the content in this RFP or any information

communicated to or provided to Bidders during the Tendering Process is, or will be,

accurate, current or complete. The DBSA, and its officers, employees and advisors will

not be liable with respect to any information communicated which is not accurate, current

7.2. If a Bidder finds or reasonably believes it has found any discrepancy, ambiguity, error or

inconsistency in this RFP or any other information provided by the DBSA (other than minor

clerical matters), the Bidder must promptly notify the DBSA in writing of such discrepancy,

ambiguity, error or inconsistency in order to afford the DBSA an opportunity to consider

what corrective action is necessary (if any).

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7.3. Any actual discrepancy, ambiguity, error or inconsistency in this RFP or any other

information provided by the DBSA will, if possible, be corrected and provided to all Bidders

without attribution to the Bidder who provided the written notice. ADDITIONS AND AMENDMENTS TO THE RFP

8.1 The DBSA reserves the right to change any information in, or to issue any addendum to

this RFP before the Closing Time. The DBSA and its officers, employees and advisors will

not be liable in connection with either the exercise of, or failure to exercise this right.

8.2 If the DBSA exercises its right to change information in terms of clause 8.1, it may seek

amended Tenders from all Bidders. REPRESENTATIONS

9.1. No representations made by or on behalf of the DBSA in relation to this RFP will be

binding on the DBSA unless that representation is expressly incorporated into the

contract ultimately entered into between the DBSA and the successful Bidder. CONFIDENTIALITY

10.1 All persons (including all Bidders) obtaining or receiving this RFP and any other

information in connection with this.

10.2 RFP or the Tendering Process must keep the contents of the RFP and other such

information confidential, and not disclose or use the information except as required for the

purpose of developing a proposal in response to this RFP. REQUESTS FOR CLARIFICATION OR FURTHER INFORMATION

All communications relating to this RFP and the Tendering Process must be directed to

11.1 All questions or requests for further information or clarification of this RFP or any other

document issued in connection with the Tendering Process must be submitted to the

Tender Manager in writing, and most preferably by e-mail.

11.2 Any communication by a Bidder to the DBSA will be effective upon receipt by the Tender

Manager (provided such communication is in the required format).

11.3 The DBSA has restricted the period during which it will accept questions or requests for

further information or clarification and reserves the right not to respond to any enquiry or

request, irrespective of when such enquiry or request is received.

11.4 Except where the DBSA is of the opinion that issues raised apply only to an individual

Bidder, questions submitted and answers provided will be made available to all Bidders by

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e-mail, as well as on the DBSA’s website without identifying the person or organisation

which submitted the question.

11.5 In all other instances, the DBSA may directly provide any written notification or response to

a Service Provider by email to the address of the Service Provider (as notified by the

Service Provider to the DBSA Supply Chain Manager).

11.6 A Service Provider may, by notifying the DBSA Supply Chain Manager in writing, withdraw

a question submitted in accordance with clause 11.1, in circumstances where the Bidder

does not wish the DBSA to publish its response to the question to all Bidders as per clause

11.4. UNAUTHORISED COMMUNICATIONS

12.1 Communications (including promotional or advertising activities) with staff of the DBSA

or their advisors assisting with the Tendering Process are not permitted during the

Tendering Process, or otherwise with the prior consent of the Tender Manager. Nothing

in this clause 12 is intended to prevent communications with staff of, or advisors to, the

DBSA to the extent that such communications do not relate to this RFP or the Tendering

12.2 Bidders must not otherwise engage in any activities that may be perceived as, or that may

have the effect of influencing the outcomes of the Tendering Process in any way. IMPROPER ASSISTANCE, FRAUD AND CORRUPTION

13.1 Bidders may not seek or obtain the assistance of employees of the DBSA in the

preparation of their tender responses.

13.2 DBSA may in its absolute discretion, immediately disqualify a Bidder that it believes has

sought or obtained such improper assistance.

13.3 Bidders are to be familiar with the implications of contravening the Prevention and

Combating of Corrupt Activities Act, 2004 and any other relevant legislation. ANTI-COMPETITIVE CONDUCT

14.1 Bidders and their respective officers, employees, agents and advisors must not engage in

any collusion, anti- competitive conduct or any other similar conduct in respect of this

Tendering Process with any other Bidder or any

other person(s) in relation to:

14.1.1 the preparation or lodgement of their Bid

14.1.2 the evaluation and clarification of their Bid; and

14.1.3 the conduct of negotiations with the DBSA.

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14.2 For the purposes of this clause 14, collusion, anti-competitive conduct or any other similar

conduct may include disclosure, exchange and clarification of information whether or not

such information is confidential to the DBSA or any other Bidder or any other person or

14.3 In addition to any other remedies available to it under law or contract, the DBSA may, in

its absolute discretion, immediately disqualify a Bidder that it believes has engaged in any

collusive, anti-competitive conduct or any other similar conduct during or before the

Tendering Process. COMPLAINTS ABOUT THE TENDERING PROCESS

15.1 Any complaint about the RFP or the Tendering Process must be submitted to the Tender

Manager in writing, by email, immediately upon the cause of the complaint arising or

becoming known to the Bidder.

15.2 The written complaint must set out:

15.2.1 the basis for the complaint, specifying the issues involved;

15.2.2 how the subject of the complaint affects the organisation or person making the

15.2.3 any relevant background information; and

15.2.4 The outcome desired by the person or organisation making the complaint.

15.3 If the matter relates to the conduct of an employee of the DBSA, the complaint should be

addressed in writing marked for the attention of the Chief Executive Officer of the DBSA

and delivered to the physical address of the DBSA, as notified. CONFLICT OF INTEREST

A Bidder must not, and must ensure that its officers, employees, agents and advisors do

not place themselves in a position that may give rise to actual, potential or perceived

conflict of interest between the interests of the DBSA and the Bidder’s interests during the

16.1 The Bidder is required to provide details of any interests, relationships or clients which may

or do give rise to a conflict of interest in relation to the supply of the services under any

contract that may result from this RFP. If the Bidder submits its Bid and a subsequent

conflict of interest arises, or is likely to arise, which was not disclosed in the Bid, the Bidder

must notify the DBSA immediately in writing of that conflict.

16.2 The DBSA may immediately disqualify a Bidder from the Tendering Process if the Bidder

fails to notify the DBSA of the conflict as required.

/2026: APPOINTMENT OF A PSP FOR THE IMPLEMENTATION OF KAALFONTEIN NO. 2 PRIMARY SCHOOL FOR THE GAUTENG DEPARTMENT OF EDUCATION LATE SUBMISSION OF BIDS

17.1 Bids must be delivered by the Closing Time. The Closing Time may be extended by the

DBSA in its absolute discretion by providing written notice to Bidders.

17.2 Bids delivered after the Closing Time or lodged at a location or in a manner that is

contrary to that specified in this RFP will be disqualified from the Tendering Process

and will be ineligible for consideration. However, a late Bid may be accepted where the

Bidder can clearly demonstrate (to the satisfaction of the DBSA, in its sole discretion) that

late lodgement of the Bid was caused by the DBSA; that access was denied or hindered in

relation to the physical tender box; or that a major/critical incident hindered the delivery of

the Bid and, in all cases, that the integrity of the Tendering Process will not be compromised

by accepting a Bid after the Closing Time.

17.3 The determination of the DBSA as to the actual time that a Bid is lodged is final. Subject

to clause 17.2, all Bids lodged after the Closing Time will not be accepted. BIDDER’S RESPONSIBILITIES

18.1 Bidders are responsible for:

18.1.1 examining this RFP and any documents referenced or attached to this RFP

and any other information made or to be made available by the DBSA to

Bidders in connection with this RFP;

18.1.2 fully informing themselves in relation to all matters arising from this RFP,

including all matters regarding the DBSA’s requirements for the provision

18.1.3 ensuring that their Bids are accurate and complete;

18.1.4 making their own enquiries and assessing all risks regarding this RFP, and

fully considering and incorporating the impact of any known and unknown

18.1.5 ensuring that they comply with all applicable laws in regard to the Tendering

Process particularly as specified by National Treasury Regulations,

Guidelines, Instruction Notes and Practice Notes and other relevant

legislation as published from time to time in the Government Gazette; and

18.1.6 Submitting all Compulsory Documents.

18.2 Bidders with annual total revenue of R6 million or less qualify as Exempted Micro

Enterprises (EMEs) in terms of the Construction Code of the B-BBEE Act, read with the

CA Codes of Good Practice, and must submit a certificate issued by a registered,

independent auditor (who or which is not the Bidder or a part of the Bidder) or an accredited

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18.3 Bidders other than Exempted Micro-Enterprises (EMEs) must submit their original and valid

B-BBEE status level verification certificate or a certified copy thereof, substantiating their

B-BBEE status. The submission of such certificates must comply with the requirements of

instructions and guidelines issued by National Treasury and be in accordance with the

applicable notices published by the Department of Trade and Industry in the Government

GazetteThe DBSA reserves the right to require of a Bidder, either before a Bid is

adjudicated or at any time subsequently, to substantiate any claim in regard to preferences,

in any manner required by the DBSA.

18.4 Failure to provide the required information may result in disqualification of the Bidder. PREPARATION OF BIDS

19.1 Bidders must ensure that:

19.1.1 Their Bid is submitted in the required format as stipulated in this RFP; and

19.1.2 All the required information fields in the Bid are completed in full and contain the

information requested by the DBSA.

19.2 The DBSA may in its absolute discretion reject a Bid that does not include the information

requested or is not in the format required.

19.3 Unnecessarily elaborate responses or other representations beyond that which is sufficient

to present a complete and effective tender proposal are not desired or required. Elaborate

and expensive visual and other presentation aids are not necessary.

19.4 Where the Bidder is unwilling to accept a specified condition, the non-acceptance must be

clearly and expressly stated. Prominence must be given to the statement detailing the non-

acceptance. It is not sufficient that the statement appears only as part of an attachment to

the Bid or be included in a general statement of the Bidders usual operating conditions.

19.5 An incomplete Bid may be disqualified or assessed solely on the information completed or

received with the Bid. ILLEGIBLE CONTENT, ALTERATION AND ERASURES Incomplete Bids may be disqualified or evaluated solely on information contained in the

Bid. The DBSA may disregard any content in a Tender that is illegible and will be under no

obligation whatsoever to seek clarification from the Bidder. The DBSA may permit a Bidder to correct an unintentional error in its Bid where that error

becomes known or apparent after the Closing Time, but in no event will any correction be

permitted if the DBSA reasonably considers that the correction would materially alter the

substance of the Bid or effect the fairness of the Tendering Process.

/2026: APPOINTMENT OF A PSP FOR THE IMPLEMENTATION OF KAALFONTEIN NO. 2 PRIMARY SCHOOL FOR THE GAUTENG DEPARTMENT OF EDUCATION OBLIGATION TO NOTIFY ERRORS

If, after a Bidder’s Response has been submitted, the Bidder becomes aware of an error

in the Bidders Response, the Bidder must promptly notify the DBSA of such error. RESPONSIBILITY FOR BIDDING COSTS

22.1 The Bidders participation or involvement in any stage of the Tendering Process is at the

Bidders sole risk, cost and expense. The DBSA will not be held responsible for, or pay for,

any expense or loss that may be incurred by Bidders in relation to the preparation or

22.2 The DBSA is not liable to the Bidder for any costs on the basis of any contractual,

promissory or restitutionary grounds whatsoever as a consequence of any matter relating

to the Bidders participation in the Tendering Process, including without limitation, instances

22.2.1 The Bidder is not engaged to perform under any contract; or

22.2.2 The DBSA exercises any right under this RFP or at law. DISCLOSURE OF BID CONTENTS AND BID INFORMATION

23.1 All Bids received by the DBSA will be treated as confidential. The DBSA will not disclose

contents of any Bid and Bid information, except:

23.1.1 as required by law;

23.1.2 for the purpose of investigations by other government authorities having relevant

23.1.3 To external consultants and advisors of the DBSA engaged to assist with the

Tendering Process; or for the general information of Bidders required to be

disclosed as per National Treasury Regulations, Guidelines, Instruction Notes or

Practice Notes. USE OF BIDS

24.1 Upon submission in accordance with the requirements relating to the submission of Bids,

all Bids submitted become the property of the DBSA. Bidders will retain all ownership rights

in any intellectual property contained in the Bids.

24.2 Each Bidder, by submission of their Bid, is deemed to have licensed the DBSA to reproduce

the whole, or any portion, of their Bid for the sole purposes of enabling the DBSA to

/2026: APPOINTMENT OF A PSP FOR THE IMPLEMENTATION OF KAALFONTEIN NO. 2 PRIMARY SCHOOL FOR THE GAUTENG DEPARTMENT OF EDUCATION BID ACCEPTANCE

All Bids received must remain open for acceptance for a minimum period of 90 (Ninety)

days from the Closing Time. This period may be extended by written mutual agreement

between the DBSA and the Bidder. EVALUATION PROCESS DBSA will utilise the following methodology and criteria in selecting a preferred Service

Provider, if so required:

Stage 1: Responsiveness Evaluation;

Stage 2: Price and Preference Evaluation (Price and Specific Goals);

Stage 3: Risk Analysis & Objective Criteria.

Post Tender Negotiations (if applicable) requesting Tenderers to provide best and final

offer. Final evaluation will be in terms of the 80/20 preference point system and final

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26.1 STAGE ONE: Test for Administrative Responsiveness The test for administrative responsiveness will include the following: Tenderers who do not adhere to those criteria listed as a PRE-QUALIFIER, will be disqualified immediately.

Applicable Prequalifying Responsiveness Criteria to this Criteria Tender (Y/N) 1 Attendance of Compulsory Onsite Tender Briefing Pre-Qualifier Y 2 Completed and signed Declaration of Default and Termination Pre-Qualifier Y Each Resource offered, must be supported with the submission of a detailed CV, relevant Qualification and relevant valid Professional Registration Document as defined.

❖ Should the Professional Registration Document not indicate the date of first registration, or the validity period, a Supplementary Document from the same Regulatory Body must be provided - clearly indicating the date of first registration and validity period of the corresponding Professional Registration Document. Project Manager (Team Leader) (SACPCMP, Pr. CPM), minimum ten (10) years post professional registration experience. Architect/ Senior Architect Pr.Arch (SACAP), minimum ten (10) years post professional registration experience. Quantity Surveyor (SACQSP), minimum ten (10) years post professional registration experience. Structural Engineer/Technologist (ECSA) - Pr.Eng./Pr.Tech (ECSA), minimum ten (10) years post professional registration experience. Civil Engineer/Technologist (ECSA) - Pr.Eng./Pr.Tech (ECSA), minimum ten (10) years post professional registration experience. Electrical – Engineer/Technologist - Pr.Eng./Pr.Tech (ECSA), minimum ten (10) years post professional registration experience. 3 Pre-Qualifier Y 7. Mechanical Engineer/Technologist - Pr.Eng. / Pr. Tech (ECSA), minimum ten (10) years post professional registration experience. Construction Health & Safety Agent (Pr. CHSA SACPCMP), minimum five (5) years’ experience. Land Surveyor (SAGC Pr.), minimum five (5) years post professional registration. Town Planner (Pr. Pln. SACPLAN), minimum five (5) years post professional registration. Geotechnical Engineer (Pr.Eng./Pr.Tech Eng (ECSA), minimum ten (10) years post professional registration experience. Environmental Assessment Practitioner (Reg.EAP, EAPASA) minimum ten (10) years post professional registration experience. Traffic Engineer (Pr.Eng./Pr.Tech Eng (ECSA), minimum ten (10) years post professional registration experience. Social Facilitator, minimum ten (10) years’ Infrastructure development projects experience. Clerk of Works, minimum ten (10) years’ experience in built environment (Civil/Building).

NOTE: All (11) CV’s must explicitly indicate the following. Number of Years (Work Experience) Detailed on the role/duties. Documents submitted must be readable.

/2026: APPOINTMENT OF A PSP FOR THE IMPLEMENTATION OF KAALFONTEIN NO. 2 PRIMARY SCHOOL FOR THE GAUTENG DEPARTMENT OF EDUCATION Tenderers who do not adhere to the response time indicated for clarification enquiries by the Employer will be deemed non-responsive and not be evaluated further.

Applicable Clarification to this Responsiveness Criteria Time Tender (Y/N) Adherence to the Standard Conditions of Tender as required. (No 1 48 hours Y deviations, qualifications, and alternatives). 2 Returnable documents completed and signed. 48 hours Y Submission of Registration with National Treasury Central Supplier 3 Database (CSD) Summary Report: 48 hours Y Bidder must be registered in order to do business with the DBSA. 4 A Tax Pin issued by SARS. 48 hours Y

Proof of Professional Indemnity Insurance to the value of R 10 000 5 48 hours Y 000.00. per event without limit on the number of claims. SANAS BBBEE Certificate or Affidavit. (Consortiums, Joint Venture 6 48 hours Y Companies and Partnerships must submit a consolidated BBBEE Certificate) Bidder will score 0 points for preference if not responded to. .

26.2 STAGE TWO – Price and Preference Evaluation (Price and B-BBEE) Those Bidders which have passed the initial stages of the tender Process will be scored on the basis of price and preference point allocation in accordance with the applicable legislation.

ii. The successful Bidder will be the Bidder that scores the highest number of points in the second stage of the Bid evaluation, unless the DBSA exercises its right to cancel the RFP.

iii. Points will be allocated to Bidders at this stage of the evaluation, as follows: Price points 80 Specific Goals (namely, BBBEE status level of contributor) 20

iv. Price points The following formula will be used to calculate the points for price: Ps = 80(1-(Pt-Pmin)/Pmin) Where: Ps = Points scored for comparative price of tender or offer under consideration; Pt = Comparative price of tender or offer under consideration; and Pmin = Comparative price of lowest acceptable tender or offer. Preferential procurement points A maximum of 20 points may be awarded in respect of preferential procurement, which points must be awarded to a tenderer for attaining their B-BBEE Status Level in accordance with the table below:

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B-BBEE Status Level Number of Points 1 20 2 18 3 14 4 12 5 8 6 6 7 4 8 2 Non-compliant contributor 0

An unincorporated trust, consortium or joint venture will qualify for points for their B-BBEE status level as an unincorporated entity, provided that the entity submits their consolidated B-BBEE scorecard as if they were a group structure and that such a consolidated B-BBEE scorecard is prepared for every separate Bid.

Total The total points scored by each Bidder will be calculated by adding the points scored for price (out of 80) to the points scored for specific goals (out of 20). The successful Bidder will be the Bidder which has the highest total points (out of 100) for both price and specific goals (unless there is a basis for selecting a different successful Bidder.

26.3 STAGE THREE: – Risk Analysis & Objective Criteria In addition to the financial offer and preference evaluation, the Tenderers having the highest ranking / number of points, will additionally be reviewed against the following points listed as “Other Objective Criteria” in terms of the PPR2022, in order to ascertain suitability for award – we reserve the right to clarify any aspects listed hereunder where applicable. The tenderer will again be checked in terms of having a Compliant Tax Status at time of recommendation to confirm that the status has not changed, based on an active and Tax Complaint Pin issued by the South African Revenue Services. ii. Fully compliant and registered with the National Treasury Central Supplier Database. iii. No misrepresentation in the tender information submitted. iv. The tenderer or any of its directors/shareholders is not listed on the Register of Tender Defaulters in terms of the Prevention and Combating of Corrupt Activities Act of 2004 as a person prohibited from doing business with the public sector; and The tenderer has completed the Compulsory Enterprise Questionnaire and there are no conflicts of interest which may impact on the tenderer’s ability to perform the contract in the best interests of the employer or potentially compromise the tender process and persons in the employ of the state are permitted to submit tenders or participate in the contract. vi. Convicted by a court of law for fraud and corruption. vii. Removed from a contract between them and any organ of state on account of failure to perform on or comply with the contract. viii. The DBSA reserves the right to make a decision on contract award based solely on the information received in the responses to this RFP. The DBSA also reserves the right to use relevant information not contained in any tender but which, in the ordinary course of business, is within the knowledge of any employee or Board member of DBSA or its advisors, agents or representatives for the purposes of making its decision.

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ix. Any bidder who has had a tender award terminated by the DBSA for non- performance during the 18 months preceding the closing date of this RFP, may at the discretion of the DBSA, be excluded from recommendation for further under this RFP. In addition, any bidder who has received a written notice of non-performance in the 12-month period preceding the award of this RFP, may at the discretion of the DBSA, be excluded from recommendation for further awards until the non- performance, or the circumstance giving rise to the non-performance, has been remedied to the satisfaction of the DBSA. Financial health of the bidder may be assessed if deemed necessary, to ensure that the service provider will be able to operate as per required deliverables (Ratios: Accounts Receivable & Payable Turnover, Liquidity & Solvency). xi. Unduly high or unduly low Tendered rates in the Tender offer. In this regard, a financial risk analysis will be performed to verify that the costs are reasonable and balanced. Tenders may be disqualified if tendered rates are found to be distorted. The market average of received bid prices excluding Outliers, as well as the DBSA QS estimate will be used as a guide to indicate financial risk (CIDB Inform Practice Note #5). xii. PEP Check and Procure Check to be initiated and if negative, may result in exclusion. xiii. Online verification of the Professional Registration Document will be actioned only to confirm the authenticity of the document. xiv. The DBSA reserves the right to request a bidder to provide formal documented evidence within 48hrs (independent from bidder; e.g. employer), to prove authenticity of the documents and its content, failing which will result in bid being deemed non-responsive. Such evidence must include a contactable reference via email and telephone. xv. The DBSA reserves the right to further action an authenticity verification of the documents and content, through contacting the representing employer/s and/or contactable reference. xvi. A check against any other requirement as stipulated in the Additional Conditions of Tender. xvii. Use of adherence to the stipulated requirement of Refer to " Additional Conditions to Tender ". as Objective Criteria

NB: Bidders are required to submit, as Annexure K to their Bids, any documentation which supports the responses provided in respect of Evaluation Stages 1 to 3. STATUS OF BID

27.1 Each Bid constitutes an irrevocable offer by the Bidder to the DBSA to provide the Services

required and otherwise to satisfy the requirements of the Specification as set out in this

27.2 A Bid must not be conditional on:

27.2.1 the Board approval of the Bidder or any related governing body of the Bidder

27.2.2 the Bidder conducting due diligence or any other form of enquiry or

27.2.3 the Bidder (or any other party) obtaining any regulatory approval or consent;

27.2.4 the Bidder obtaining the consent or approval of any third party; or

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27.2.5 the Bidder stating that it wishes to discuss or negotiate any commercial

27.3 The DBSA may, in its absolute discretion, disregard any Bid that is, or is stated to be,

subject to any one or more of the conditions detailed above (or any other relevant

27.4 The DBSA reserves the right to accept a Bid in part or in whole or to negotiate with a Bidder

in accordance with the provisions of this RFP and the applicable laws and regulations.

28.1 The DBSA may seek clarification from and enter discussions with any or all the Bidders in

relation to their Bid. The DBSA may use the information obtained when clarification is

sought, or discussions are had in interpreting the Bid and evaluating the cost and risk of

accepting the Bid. Failure to supply clarification to the satisfaction of the DBSA may render

the Bid liable to disqualification.

28.2 The DBSA is under no obligation to seek clarification of anything in a Bid and reserves the

right to disregard any clarification that the DBSA considers to be unsolicited or otherwise

impermissible or irrelevant in accordance with the rules set out in this RFP.

29 DISCUSSION WITH BIDDERS

29.1 The DBSA may elect to engage in detailed discussions with any one or more Bidder(s),

with a view of maximising the benefits of this RFP as measured against the evaluation

criteria and in fully understanding a Bidder’s offer.

29.2 As part of the evaluation of this Bid, Bidders maybe invited to give a presentation to the

DBSA in relation to their submissions. The DBSA is under no obligation to undertake

discussions with, any Bidders.

29.3 In addition to presentations and discussions, the DBSA may request some or all Bidders

29.3.1 Conduct a site visit, if applicable;

29.3.2 Provide references or additional information; and/or

29.3.3 Make themselves available for panel interviews. SUCCESSFUL BIDS

30.1 Selection as a successful Bidder does not give rise to a contract (express or implied)

between the successful Bidder and the DBSA for the supply of the Services. No legal

relationship will exist between the DBSA and a successful Bidder for the supply of the

Services until such time as a binding contract is executed by them.

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30.2 The DBSA may, in its absolute discretion, decide not to enter pre-contractual negotiations

with a successful Bidder.

30.3 A Bidder is bound by its Bid and all other documents forming part of the Bidder’s Response

and, if selected as a successful Bidder, must enter into a contract on the basis of the Bid

with or without further negotiation. NO OBLIGATION TO ENTER INTO CONTRACT

31.1 The DBSA is under no obligation to appoint a Bidder or Bidders (as the case may be), or

to enter into a contract with a Bidder or any other person, if it is unable to identify a Bid that

complies in all relevant respects with the requirements of the DBSA, or if due to changed

circumstances, there is no longer a need for the Services requested, or if funds are no

longer available to cover the total envisaged expenditure. For the avoidance of any doubt,

in these circumstances the DBSA will be free to proceed via any alternative process.

31.2 The DBSA may conduct a debriefing session for all Bidders (successful and unsuccessful).

Attendance at such debriefing session is optional. BIDDER WARRANTIES

32.1 By submitting a Bid, a Bidder warrants that:

32.1.1. it did not rely on any express or implied statement, warranty or representation,

whether oral, written, or otherwise made by or on behalf of the DBSA, its officers,

employees, or advisers other than any statement, warranty or representation

expressly contained in the RFP;

32.1.2 it did not use the improper assistance of DBSA’s employees or information

unlawfully obtained from them in compiling its Bid;

32.1.3 it is responsible for all costs and expenses related to the preparation and lodgement

of its Bid, any subsequent negotiation, and any future process connected with or

relating to the Tendering Process;

32.1.4 it accepts and will comply with the terms set out in this RFP; and

32.1.5 it will provide additional information in a timely manner as requested by the DBSA

to clarify any matters contained in the Bid. DBSA’S RIGHTS

33.1. Notwithstanding anything else in this RFP, and without limiting its rights at law or

otherwise, the DBSA reserves the right, in its absolute discretion at any time, to:

33.1.1 cease to proceed with, or suspend the Tendering Process prior to the execution of

a formal written contract;

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33.1.2 alter the structure and/or the timing of this RFP or the Tendering Process;

33.1.3 vary or extend any time or date specified in this RFP

33.1.4 terminate the participation of any Bidder or any other person in the Tendering Process; 33.1.5 require additional information or clarification from any Bidder or any other person; 33.1.6 provide additional information or clarification; 33.1.7 negotiate with any one or more Bidder; 33.1.8 call for new Bid; 33.1.9 reject any Bid received after the Closing Time; or 33.1.10 reject any Bid that does not comply with the requirements of this RFP. GOVERNING LAWS 34.1. This RFP and the Tendering Process are governed by the laws of the Republic of South Africa. 34.2. Each Bidder must comply with all relevant laws in preparing and lodging its Bid and in taking part in the Tendering Process. 34.3. All Bids must be completed using the English language and all costing must be in South African Rand. MANDATORY QUESTIONS 35.1. Bidders shall provide full and accurate answers to all (including mandatory) questions posed in this document, and, are required to explicitly state "Comply/Accept" or "Do not comply/Do not accept" (with a Ö or an X) regarding compliance with the requirements. Where necessary, the Bidders shall substantiate their response to a specific question.

NOTE: It is mandatory for Bidders to complete or answer this part fully; failure to do so will result in the Bid being treated as incomplete and the Bid may be disqualified. 35.1.1

This Bid is subject to the CIDB Standard Professional Services Accept Do not accept

Contract (July 2009) Edition 3 of CIDB Document 1014)

stipulated in this RFP document and as amended herein.

The laws of the Republic of South Africa shall govern this RFP Accept Do not accept

and the Bidders hereby accept that the courts of the Republic

of South Africa shall have the jurisdiction.

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The DBSA shall not be liable for any costs incurred by the Accept Do not accept

Bidder in the preparation of response to this RFP. The

preparation of response shall be made without obligation to

acquire any of the items included in any Bidder’s proposal or to

select any proposal, or to discuss the reasons why such

vendor’s or any other proposal was accepted or rejected.

The DBSA may request written clarification or further Accept Do not accept

information regarding any aspect of this proposal. The Bidders

must supply the requested information in writing within two

working days after the request has been made, otherwise the

proposal may be disqualified.

The DBSA reserves the right to; cancel or reject any proposal Accept Do not accept

and not to award the proposal to the lowest Bidder or award

parts of the proposal to different Bidders, or not to award the

By submitting a proposal in response to this RFP, the Bidders Accept Do not accept

accept the evaluation criteria as it stands.

Where applicable, the DBSA reserves the right to run Accept Do not accept

benchmarks on the requirements equipment during the

evaluation and after the evaluation.

The DBSA reserves the right to conduct a pre-award survey Accept Do not accept

during the source selection process to evaluate contractors'

capabilities to meet the requirements specified in the RFP and

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Only the solution commercially available at the proposal closing Accept Do not accept

date shall be considered. No Bids for future solutions shall be

The Bidder should not qualify the proposal with own conditions. Accept Do not accept

Caution: If the Bidder does not specifically withdraw its own

conditions of proposal when called upon to do so, the proposal

response shall be declared invalid.

Should the Bidder withdraw the proposal before the proposal Accept Do not accept

validity period expires, the DBSA reserves the right to recover

any additional expense incurred by the DBSA having to accept

any less favourable proposal or the additional expenditure

incurred by the DBSA in the preparation of a new RFP and by

the subsequent acceptance of any less favourable proposal.

Delivery of and acceptance of correspondence between the Accept Do not accept

DBSA and the Bidder sent by prepaid registered post (by air

mail if appropriate) in a correctly addressed envelope to either

party’s postal address or address for service of legal

documents shall be deemed to have been received and

accepted after (2) two days from the date of postage to the

South African Post Office Ltd.

Should the parties at any time before and/or after the award of Accept Do not accept

the proposal and prior to, and-or after conclusion of the contract

fail to agree on any significant product price or service price

adjustments, change in technical specification, change in

services, etc. The DBSA shall be entitled within 14 (fourteen)

days of such failure to agree, to recall the letter of award and

cancel the proposal by giving the Bidder not less than 90

(ninety) days written notice of such cancellation, in which event

all fees on which the parties failed to agree increases or

decreases shall, for the duration of such notice period, remain

fixed on those fee/price applicable prior to the negotiations.

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Such cancellation shall mean that The DBSA reserves the right

to award the same proposal to next best Bidders as it deems

Any amendment or change of any nature made to this RFP shall Accept Do not accept

only be of force and effect if it is in writing, signed by THE DBSA

signatory and added to this RFP as an addendum.

Failure or neglect by either party to (at any time) enforce any of Accept Do not accept

the provisions of this proposal shall not, in any manner, be

construed to be a waiver of any of that party’s right in that

regard and in terms of this proposal. Such failure or neglect

shall not, in any manner, affect the continued, unaltered validity

of this proposal, or prejudice the right of that party to institute

All services supplied in accordance with this proposal must be Accept Do not accept

certified to all legal requirements as per the South African law.

No interest shall be payable on accounts due to the successful Accept Do not accept

Bidder in an event of a dispute arising on any stipulation in the

Evaluation of Bids shall be performed by an evaluation panel Accept Do not accept

Bids shall be evaluated on the basis of conformance to the

required specifications as outlined in the RFP. Points shall be

allocated to each Bidder, on the basis that the maximum

number of points that may be scored for price is 80, and the

maximum number of preference points that may be claimed for

HDI (according to the PPPFA) is 20.

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If the successful Bidder disregards contractual specifications, Accept Do not accept this action may result in the termination of the contract.

The Bidders’ response to this Bid, or parts of the response, shall Accept Do not accept be included as a whole or by reference in the final contract.

Should the evaluation of this Bid not be completed within the Accept Do not accept

validity period of the Bid, the DBSA has discretion to extend the

Upon receipt of the request to extend the validity period of the Accept Do not accept

Bid, the Bidder must respond within the required time frames

and in writing on whether or not he agrees to hold his original

Bid response valid under the same terms and conditions for a

Should the Bidder change any wording or phrase in this Accept Do not accept

document, the Bid shall be evaluated as though no change has

been affected and the original wording or phrasing shall be

Declaration b the bidder : Accept Do not accept I approve that the above information is accurate and can be

supported by documents and reference on request.

Additional Conditions to Tender DBSA reserves the right to award one bidder per RFP in respect of tender RFP002/2026 and RFP003/2026. ii. Should a bidder be recommended for award in respect of either these RFP’s, and the bidder has bid for both RFP’s, the bidder agrees to withdraw their remaining bid/s if successful in one. iii. The offer of award will be informed by the best Value for Money, Risk Allocation and Risk Profile of the bidder. Value for Money = Improved total cost. Risk Allocation = Considering other awards, including the logistical allocation of other projects. Risk Profile = Considering the profiles of entities, such as Procure Check, PEP Checks and Directorship to name a few.

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iv. The DBSA reserves the right to not award any bidder that has a cumulative order book totaling to: R60m- Level 6/ R120m- Level 7/ N/A- Level 8-9 (whichever CIDB classification is applicable to this tender – if CIDB is not applicable, this condition is N/A). The DBSA reserves the right to not award any bidder that has a total of five (5) active awards/ orders with an outstanding value. If the outstanding value is 10% or less, indicating the project is nearing completion, or reached practical completion the bidder may be recommended. vi. in the event that a bidder forms part of a Joint Venture/ Consortium: “point iv” based on the JV/ Consortium participation percentage and “point v” based on an award made to the JV/ Consortium as one award will be considered. vii. The DBSA reserves the right to disqualify a tenderer with unrealistic price offers, in line with CIDB prescripts (CIDB Inform Practice Note #5). viii. The DBSA reserves the right to negotiate to ensure the value for money principle is not compromised. ix. The DBSA reserves the right to award the scope in full or part thereof, subject to budget availability. In the event of a partial award, the DBSA reserves the right for items excluded from the award, to be retendered in a new tender process. xi. Tenderer is required to adhere to the Pricing Instructions as detailed, failing which will result in offer being deemed non-compliant. Where noted that a cost item was not priced, clarification will be issued to clarify reason, without allowing any costs to be amended or included.

The below conditions xii and xiii are NOT APPLICABLE. xii. Tenderer may not propose any resources that have been allocated on a project that has been awarded by DBSA and is less than 85% complete. The resources tendered will be assessed to verify that they are not offered on another project with less than 85% completion. Should such an occurrence transpire, a clarification will be issued to allow the tenderer to replace the applicable resource/s within 48 hrs, failing which, the bid will be excluded from recommendation.

In the event of a partial award, the DBSA reserves the right for items excluded from the award, to be retendered in a new tender process.

Signature(s) of Bidder or assignee(s) Date

Name of signing person (in block letters)

Are you duly authorized to sign this Bid?

Name of Bidder (in block letters)

Postal address (in block letters)

Domicilium citandi et executandi in the RSA (full street address of this place) (in block letters)

..............................................................................................................................

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Telephone Number:......................................FAX number..................................................

Cell Number: .............................................

Email Address..................................................................................

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RELEVANT ANNEXURES MUST BE FURNISHED (ALL RELEVANT ANNEXURES MUST BE ADDED TO THE COMPULSORY ANNEXURES FROM THE LIST BELOW)

(FAILURE TO DO SO SHALL RESULT IN YOUR BID BEING DISQUALIFIED)

Annexure A: Copy of CV’s of the design team

Annexure B: Tax Requirements

Annexure C: SBD4: Bidders Disclosure

Annexure D: SBD6.1: Preference Claim Forms in terms of Preferential Procurement Regulations

Annexure E: SBD 8: Declaration of Bidder’s Past Supply Chain Practices

Annexure F: SBD 9: Certificate of Independent Bid Determination

Annexure G: Copies (Copy with original stamp) of your CIPC company registration documents members with percentages, in case of a CC

Annexure H: Copies (Copy with original stamp) of all latest share certificates, in case of a company

Annexure I: List of traceable references of past and present clients, (Company name,

Department, branch, contact person with office telephone number).

Annexure J: Financial Statements

Annexure K: Contract Skills Development Goal (CSDG)

Annexure L: Declaration of Default and Termination

Annexure M: CIDB Standard Professional Services Contract (July 2009) Edition 3 of CIDB

Document 1014) & Scope of Work

of 116 B-BBEE Minimum Level: 0