RFQ 26-27-62/MM: roof repair and replacement services – eerste rivier post office depot (western cape) – closing 19 aug 2026 @ 11:00

SECTION 1 Section to be completed by bidder

OF SERVICES: Depot.

Issue date: 2026/08/05

Clarification questions 2026/08/14

2026/08/14

RFQ CLOSING DATE AND TIME: 2026/08/19 Closing Time @11:00

PROPOSAL TO BE EMAILED [email protected]

RFQ VALIDITY PERIOD: (120) DAYS (from closing date)

ENQUIRIES: Michael Mabena

PROCUREMENT SPECIALIST Tel:012 845 2676

Email address: [email protected]

You are hereby invited to bid for requirements of the (name of department/ public entity)

RFQ 26/27/62 @11:00

Bid number: closing date: 2026/08/19 closing time:

[email protected]

Ber 012-845-2676 telephone number 012-845-2676

E-MAIL ADDRESS [email protected] E-MAIL ADDRESS [email protected]

Ance status ance sys- supplier or tem pin: database

No: MAAA

For the goods [if yes, answer the question- offered?

/Services of- [if yes enclose proof] naire below]

Fered?

Does the entity have any source of income in the RSA?

Is the entity liable in the RSA for any form of taxation? Yes

NO

If the answer is “NO” to all of the above, then IT is not a requirement to register for a tax

Compliance status system pin code from the south african revenue service (SARS) and if not

Register as per 2.3 Below.

{"closingTime":"11H00","briefingSession":"{"date":null,"time":"11H00","venue":"E & TIME","is_compulsory":true}"}

{"name":null,"email":"[email protected]","phone":"012 845 2676","department":"/ PUBLIC ENTITY)","address":null}

Returnable Documents: Completed SBD 1, Completed SBD 4, Latest CSD Report / MAAA number, Failure to comply with the gate-keeping criteria will result in the disqualification of the bid., BOQ/Pricing Schedule, CIDB Certificate 1GB or 1SN or CRS Number the certificate/proof, submitted of a CIDB minimum grade 1GB or 1SN accreditation, at the time of closing of the bid, bidder/s will be requested to re-submit the outstanding bid condition/s document(s) and Failure to resubmit during the evaluation period will result in the disqualification of their

5.6 Proposals must be compiled in the following manner:

5.6.1 One (1) original proposal (marked ‘original’) must be submitted in an arch lever file(s).

5.6.2 Loose-leaf (not bound) proposal must be supplied, in the arch lever file(s).

5.6.3 If the proposal is submitted by a Consortium / JV / Partnership, each company forming part of the

Bidding Company is 10 BEE Certificate - SANAS accredited OR Signed

≥51% Black owned or more. Sworn Affidavit by a Commissioner of oaths

(EMEs and QSEs).OR a DTI BBBEE Certificate

(EMEs and QSEs).

Bidding Company is 5 BEE Certificate - SANAS accredited OR Signed

≥ 51% Youth owned Sworn Affidavit by a Commissioner of oaths

(EMEs and QSEs).OR a DTI BBBEE Certificate

(EMEs and QSEs).

Bidding Company is 3 BEE Certificate - SANAS accredited OR Signed

≥ 51% women owned. Sworn Affidavit by a Commissioner of oaths

(EMEs and QSEs).OR a DTI BBBEE Certificate

(EMEs and QSEs).

Bidding Company is 2 BEE Certificate - SANAS accredited OR Signed

≥1% owned by disabled per- Sworn Affidavit by a Commissioner of oaths

son(s) (EMEs and QSEs).OR a DTI BBBEE Certificate

(EMEs and QSEs).

Note: Tenderers who do not submit specific goal requirement will not be disqualified from the bid process, but

they will score zero (0) points for the specific goal(s) envisioned with this project. Bidder must submit a valid

BBBEE Certificate or sworn affidavit, an expired BBBEE Certificate or Sworn affidavit will not be accepted

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2. Boq/pricing schedule

See below boq/pricing schedule

1. Bidders shall quote rates that include the cost of all labour, equipment, materials and consumables re-

quired to execute the service.

2. Bidders shall quote rates that include value added tax.
3. Bidder shall conduct a comprehensive site assessment, quote as per findings.
4. Bidders must bid/quote for all items in the pricing schedule. It is compulsory that the pricing schedule be

completed fully and correctly.

5. Bidders will not be requested to correct the prices after the closing of the bid. Incomplete pricing will deem

non responsive bid and will not be considered in the evaluation process.

6. For purpose of Vat Bidders are requested to use 15% VAT
7. The rates of all items in this bill shall include dismantling, disconnecting, making good, clearing up, trans-

porting and disposing of, or manufacturing-, delivery- and installation costs, excluding VAT.

8. Where a specific brand is mentioned in the specification, a similar product or item will suffice,

provided it meets the required specifications.

9. Bidders shall provide a detailed breakdown of the sum total as per site assessment and inspection.

NB: The bidder warrants that the pricing quoted below is free of any errors and omissions and that he/she is

able to deliver the service on the price quoted

Item description uom qty rate total

Replace and repair roof repairs.

The building measures 650m2

Note 1: alllow for a safty file, allow in Sum 1 R R

accordance to the Occupational

Health and Safety Act, 1993.

1.1 Construction regulation as amended.

Note 2: Emphasis on the file is

working on heights and safety repair

precuations on roof structures.

1.2 Total Cost Before V.A.T R

1.3 Value Added Tax (V.A.T) @ 15% R

1.4 Total amount to be carried over to tender r

Document

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3. Annexure bc

Bidders’ letterhead

Date: _______________

Bidders’ name: ______________________________________________________

Herewith we, “the bidder” confirm the following:

Statement Response from Bidder

Indicate Yes or No

The bidder must confirm that the required goods

and/or services will be supplied and delivered in

accordance with the scope of work as indicated

in the specification documents

.

Signature: ___________________________________________

Name of signatory: ___________________________________________

Title of signatory: ___________________________________________

Contact Details: ___________________________________________

Email address: ___________________________________________

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4. Returnable document(s)

Returnable Documents means all the documents, and Annexures, as listed in the tables below. There are

three types of returnable documents as indicated below and Respondents are urged to ensure that these

documents are returned with their bids. The section contains bookmarks for ease of reference.

1. Administrative Documents

Respondents are required to submit with their bid submissions the following Administrative Documents, and

also confirm submission of these documents by so indicating [Yes or No] in the tables below:

Administrative Returnable Documents Submitted

[Yes or No]

Completed SBD 1

Completed SBD 4

Completed Confidentiality and Non-Disclosure

Completed Certificate of Acquaintance with bid Re-

quirements

Latest CSD Report / MAAA number

2. Evaluation Documents:

2.1 Gatekeeping Documents

The bidder is required to comply with the gatekeeping criteria to be eligible for further evaluation.

Failure to comply with the gate-keeping criteria will result in the disqualification of the bid.

Gatekeeping Returnable Documents Submitted

[Yes or No]

BOQ/Pricing Schedule

CIDB Certificate 1GB or 1SN or CRS Number the certificate/proof

submitted of a CIDB minimum grade 1GB or 1SN accreditation

must be valid on the date of bid closing.

2.2 Bid Condition Documents

The bidders must provide the following documentation with their bid proposals. Should the bidder fail to submit

at the time of closing of the bid, bidder/s will be requested to re-submit the outstanding bid condition/s document(s) and Failure to resubmit during the evaluation period will result in the disqualification of their

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Bid Conditions Returnable Documents Submitted

[Yes or No]

Completed and signed Annexure BC

Letter of Good Standing [COIDA] Act No.

Public Liability of minimum of Two million Rand (R2 m)

3. Points for Specific Goals

Tenderers who do not submit specific goal requirement will not be disqualified from the bid process, but they

will score zero (0) points out of 10/20 for the specific goal.

Required Documents to be submitted for evaluation Submitted

[Yes or No]

Valid BBBEE Certificate - SANAS accredited OR Signed Sworn

Affidavit by a Commissioner of oaths (EMEs and QSEs) OR a DTI

BBBEE Certificate (EMEs and QSEs).

Joint Venture (i.e. incorporate/unincorporated), a consolidated

BEE certificate must be submitted to earn the relevant point(s).

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2.1 The Bidder has attended a briefing session which is hosted by the Post Office, at which the Post Office

shall provide information to Bidders who wish to enter into discussions with the Post Office concerning

a number of issues pertaining to the possible provision of services by the Bidder to the Post Office,

which discussions may or may not result in the Post Office and the Bidder entering into an agreement,

arrangements, discussions or alliances.

2.2 During the briefing session and in negotiating the business relations, the Post Office shall disclose

confidential information relating to its business to the Bidder.

2.3 The Bidder agrees to be bound by the terms and to be subject to the conditions of this Confidentiality

Agreement.

3 confidential information

Confidential Information in respect of this Confidentiality Agreement shall include, but not be limited to, all oral,

written, printed, photographic and recorded information of all types that is:

3.1 Confidential or secret information relating to the commercial and financial activities of the Post Office,

which would include legal, financial, contractual or commercial arrangements between the Post Office

group of companies, customers and/or third parties;

3.2 Confidential information and details concerning current or prospective customers, suppliers, commer-

cial associates and other parties with whom the Post Office enjoys a commercial relationship;

3.3 Proposed, impending or actual commercial transactions, arrangements, ventures, agreements or op-

portunities which are of a confidential or secret nature;

3.4 Trade secrets, operating procedures, quality control procedures, approximate operation personnel re-

quirements, descriptions, trade names, trademarks, know how, techniques, technology, copyright, and all

goodwill relating to the business and any other existing intellectual property rights or any intellectual prop-

erty created as a result of the provision of services;

3.5 Confidential or privileged information concerning disputes, claims, litigation or similar actions in which any

party is or may become involved; and

3.6 Any other information surrounding the nature of the discussions giving rise to this Confidentiality Agree-

ment.

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4 excluded information

There will be no obligation of confidentiality or restriction on the use of information where:

4.1 The information is publicly available, or becomes publicly available otherwise than by action of the Bidder;

or

4.2 The information was already known to the Bidder (as evidenced by its written records) prior to its receipt

under this or any previous confidentiality agreement between the parties or their affiliates; or

4.3 The information was received from another party not in breach of an obligation of confidentiality.

5 non-disclosure

5.1 The Bidder acknowledges that the Confidential Information is a valuable and unique asset proprietary to

the Post Office.

5.2 The Bidder agrees that it shall not disclose the Confidential Information to any third party for any reason

or purpose whatsoever without the prior written consent of the Post Office.

5.3 The Bidder may disclose the Confidential Information only to its directors and other officers, employees

and professional advisors agents and consultants only on a strictly need-to-know basis and on the terms

and conditions provided for in this Confidentiality Agreement.

5.4 The Bidder undertakes not to use the Confidential Information for any purpose other than:

5.4.1 That for which it is disclosed; and

5.4.2 In accordance with the provisions of this Confidentiality Agreement.

5.5 The Bidder undertakes to ensure that their employees will observe and comply with their obligations in

respect thereof, whether or not they remain employees of the Bidder.

5.6 The Bidder agrees that it shall only, where necessary, disclose the Confidential Information to its profes-

sional advisers, agents and consultants, provided that such professional advisers, agents and consultants

sign a similar undertaking and that they are aware of the confidential nature of the information being made

available to them.

5.7 The Bidder shall takes all steps necessary to procure that such professional advisers, agents and consult-

ants agree to abide by the terms of this Confidentiality Agreement to prevent the unauthorized disclosure

of the Confidential Information to third parties.

6 ownership

6.1 All Confidential Information disclosed by the Post Office to the Bidder is acknowledged by the Bidder to

be proprietary to the Post Office who shall retain all right, title and interest in and to that information.

6.2 The possession of the Confidential Information by the Bidder does not to confer any rights of whatever

nature in such Confidential Information to the Bidder.

6.3 No provision in this Confidentiality Agreement shall be interpreted to confer any right of license under any

trademark, patent or copyright, or any applications for such a trademark, patent or copyright which may

be pending now or in the future to the Bidder.

7 standard of care

The Bidder agrees that it shall protect the Confidential Information disclosed pursuant to the provisions of this

Confidentiality Agreement using the same standard of care that it applies to its own proprietary, secret or

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confidential information, but in any event not less than a reasonable standard of care, and that the Confidential

Information shall be stored and handled in such a way as to prevent any unauthorized disclosure thereof.

8 return of confidential information

8.1 The Post Office may at any time request the return of the Confidential Information disclosed to the Bidder.

Upon the return of the Confidential Information, the Bidder shall submit a written statement to the Post

Office confirming that the Bidder has not retained in its possession or under its control, either directly or

indirectly, any Confidential Information.

8.2 Alternatively to the return of the material contemplated in clause 8.1 above, the Bidder shall, at the request

of the Post Office, destroy the Confidential Information and furnish the Post Office with a written statement

to the effect that all Confidential Information in the possession or under the control of the Bidder has been

destroyed.

8.3 The Bidder shall comply with the request in terms of this clause 8 within forty-eight hours of receipt of such

a request.

9 breach

9.1 Any breach of any obligation or undertaking by the Bidder will constitute a material breach of this Confi-

dentiality Agreement.

9.2 The Bidder shall be liable to pay the Post Office all costs incurred in the protection of its interests in terms

of this Confidentiality Agreement on an attorney and own client scale.

9.3 The Bidder acknowledges that the Post Office shall be entitled to apply to court for an interdict or other

appropriate relief against the Bidder, should the Post Office have any reasonable basis to believe that the

Bidder is or may be in breach of this Confidentiality Agreement and thus endangering the proprietary in-

terests of the Post Office.

10 duration

The obligations undertaken by the Bidder in terms of this Confidentiality Agreement shall endure notwithstanding the termination of this Confidentiality Agreement or notwithstanding that either party decides at any time,

whether before or after the commencement of this Confidentiality Agreement, not to pursue the discussions to

enter into a business relationship or that the relationship between the parties pursuant to those discussions is

terminated for any reason whatsoever.

11 general

11.1 This Confidentiality Agreement constitutes the sole record of the agreement between the parties with

regard to the subject matter hereof. No party shall be bound by any express or implied term, represen-

tation, warranty, promise or the like not recorded herein.

11.2 No addition to, variation of, or agreed cancellation of this Confidentiality Agreement shall be of any force

or effect unless in writing and signed by or on behalf of the parties.

11.3 No relaxation or indulgence which the Post Office may grant to the Bidder shall constitute a waiver of

the rights of the Post Office and shall not preclude the Post Office from exercising any rights which may

have arisen in the past or which might arise in future.

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11.4 The Bidder agrees and confirm by their signature to the RFQ Documents that any present and/or previ-

ous discussions or correspondence shall, for purposes of this Confidentiality Agreement, be considered

to be Confidential Information.

11.5 An approval or consent given by a party under this Confidentiality Agreement shall only be valid if in

writing and shall not relieve the other party from responsibility for complying with the requirements of

this Confidentiality Agreement nor shall it be construed as a waiver of any rights under this Confidenti-

ality Agreement except as and to the extent otherwise expressly provided in such approval or consent,

or elsewhere in this Confidentiality Agreement.

Signature ....................................................................

Name of delegated signatory ................................................................

(PRINT) in his capacity of

Designation of signatory ....................................................................

(PRINT) who warrants his authority to sign on behalf of

Name of bidder (company) .....................................................................

Date ...................................................................

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C. Certificate of acquaintance with bid documents

I/We ________________________________________ of __________________________________ do

hereby certify (Name of Company) that I/we acquainted myself/ourselves with the contents of all the documents

listed in the Schedule of Bid Documents, as laid down by The South African Post Office for carrying out of the

proposed works.

SIGNED AT ________________________________ on this __________ day of _____________________ 20

Signature : _____________________________________

Name of delegated signatory : ____________________________________

(PRINT) in his capacity of

Designation of signatory : ____________________________________

(PRINT) who warrants his authority to sign on behalf of the bidding

company

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D. Specification

The property suffered storm damages. The roof requires repairs and replacements of severely damage roof-

ing elements.

Objective

Is to appoint an experienced supplier to repair and replace damage roof sheeting. The building measures

650m2 at Eerste Rivier Post Office Depot. .

 Repair roof elements where necessary.

 Replacement damaged roof sheeting where necessary.

 Provide Occupational Health and Safety file, mainly in relation to working on heights and

roof repair/ installation.

 All quotations must in accordance to site assessment and inspection.

4. Legislative requirements

All roof repairs/ installations shall comply with applicable standards, including but not limited to the

following:

 The Occupational Health and Safety Act, 1993. Construction regulation as amended.

 The supplier must CIDB registered for category 1GB or 1SN – Active status and provide with CRS

number.

 The supplier must be registered and in good standing with the Compensation for Occupation Injuries

and Diseases Act (COIDA) of 1993 / Workman’s Compensations.

 Standard Public liability insurance cover, minimum R2 Million

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E. Evaluation criteria

The bid will be evaluated as follows:

 Phase 0: Attendance of Compulsory site visit.

 Phase 1: Gatekeeping Criteria.

 Phase 2: Bid Conditions.

 Phase 3: Commercial - Price (80) and Specific Goal (20).

1. Gatekeeping Criteria

The bidder is required to provide SAPO with the following in their bid proposal. Failure to comply with the

gate-keeping criteria will result in the disqualification of the bid.

1.1 Pricing Schedule

 Pricing schedule/BOQ should be completed in full.

1.2 CIDB Certificate

 The service provider must be registered and in good standing with the Construction Industry Devel-

opment Board (CIDB)

 The bidder must submit a valid CIDB minimum grade 1GB or 1SN; the certificate/proof submitted of

a CIDB minimum grade 1GB or 1SN accreditation must be valid on the date of bid closing or bidder can

submit a valid CRS Number that is active and valid on the date of bid closing.

Note: SAPO will verify Certificate on the CIDB website

2. Phase 2 Bid Conditions

The bidders must provide the following documentation with their bid proposals. Should the bidder fail to submit

at the time of closing of the bid, bidder/s will be requested to re-submit the outstanding bid condition/s docu-

ment(s) and Failure to resubmit during the evaluation period will result in the disqualification of their bid.

2.1 Specification Confirmation

 The bidder must confirm that the required goods and/or services will be supplied and delivered in

accordance with the scope of work as indicated in the specification document.

 Bidders are required to use Annexure BC as a template for purposes of confirming

Compliance with SAPO bid specification.

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2.2 Central Supplier Database

Bidders must be registered on the National Treasury Central Supplier Database (CSD). If the bidders are not

registered the bidder can register online at the following website www.csd.gov.za to upload mandatory information as required.

Note: That if your CSD indicate that you are government employees SAPO will not be able to conduct a

business with your company, your proposal will be disqualified

2.3 Letter of Good Standing [COIDA] Act No.

The Bidder must submit proof that their company is registered for Compensation for Occupational Injuries

which may be sustained to ensure that the medical expenses incurred will be covered. The certificate must

valid upon the closing date of the RFQ.OR If the bidder is using the consultant /agent/third party i.e. the certificate submitted must indicate the Certificate no/CF Reg no The certificate must valid upon the closing date of

the RFQ

2.4 Public Liability

The bidder must provide proof of a comprehensive Public Liability Cover/ Insurance to the minimum of Two

million Rand (R2m) bidders must submit a valid and active insurance cover.

Note: Quote from insurance company will not be accepted

2.5 SBD Forms

 Bidders must complete and submit SBD1 forms.

 Bidders must complete and submit SBD4 forms

2.6 Tax compliance requirements

SAPO will not do business with a supplier who is not tax complaint. A CSD MAAA number provided by

the bidder on the SBD1 form, will enable SAPO to verify a bidder’s tax compliance status. Seven (7)

working days for tax compliance shall apply from the date the request was sent by SAPO.

2.7 Restricted Suppliers

SAPO shall disqualify bidders that are on the National Treasury list of restricted suppliers in all national

treasury platform

2.8 Specific Goals and Commercial

The specific goal that this project seeks is to appoint a service provider/s that that meets the following

criteria:

 At least ≥ 51% Black owned

 At least ≥ 51% of the company owners should be youth owned

 At least≥ 51% of the company owners should be women owned

 At least ≥ 1% of the company owners should be owned by disabled person(s)

The Preferential Point System that will be used is 20/80 (20 Preferential Point and 80 Pricing)

Commercial

Commercial: Price (80) and Specific Goals (20) `

Criteria Weight Sub-criteria

Total price 80/100 Benchmark against lowest quote

Contribution to Specific Goals 20/100 Points will be award to bidders goal table below:

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Specific Goal Points Required Documents to be submitted for

ated and/or after the Preferred Bidders and Reserved Bidders have been notified of

their status as such.

10.3.6 To carry out site inspections, product evaluations or explanatory meetings in order to verify

the nature and quality of the Services bidded for, whether before or after adjudication of the

bid.

10.3.7 Request audited financial statements or other documentation for the purposes of a due dili-

gence exercise;

10.3.8 to cancel the contract and/request that National Treasury place the Respondent on its Data-

base of Restricted Suppliers for a period not exceeding 10 years, on the basis that a contract

was awarded on the strength of incorrect information furnished by the Respondent or on any

other basis recognised in law;

10.3.9 To award the bid to a Bidder who is not the highest scoring Bidder, provided that an objective

criteria was indicated in the evaluation criteria.

10.3.10 To correct any mistakes at any stage of the bid that may have been in the bid documents or

occurred at any stage of the bid process.

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10.3.11 To award the business to the next highest scoring bidder(price and specific goal), provided

that he/she is still prepared to provide the required Goods/Services at the quoted price,

should the preferred bidder fail to sign or commence with the contract within a reasonable

period after being requested to do so. Under such circumstances, the validity of the bids of

the next ranked bidder(s) will be deemed to remain valid, irrespective of whether the next

ranked bidder(s) were issued with a Letter of Regret. Bidders may therefore be requested to

advise whether they would still be prepared to provide the required Goods/Services at their

quoted price, even after they have been issued with a Letter of Regret.

10.4 No attempts may be made, whether directly or indirectly, to canvass any member of SAPO staff before

the award of the contract. Any enquiries must be referred, in writing, to the specified person(s).

quired to execute the service.

completed fully and correctly.

non responsive bid and will not be considered in the evaluation process.

6. For purpose of Vat Bidders are requested to use 15% VAT

porting and disposing of, or manufacturing-, delivery- and installation costs, excluding VAT.

provided it meets the required specifications.

Tax compliance status system pin code from the south african revenue service (SARS) and if not

Tax compliance requirements

Tax compliance status (tcs) pin may be made via e-filing

tax compliance status

tax compliance shall apply from the date the request was sent by SAPO

Tcs pin is available but the bidder is registered on the central sup

Csd number

Csd number must be provided

CSD Report / MAAA number

Central Supplier Database

Central Supplier Database (CSD)

power of attorney to bind the other party/parties in respect of

Completed SBD 1

Completed SBD 4

Latest CSD Report / MAAA number

Failure to comply with the gate-keeping criteria will result in the disqualification of the bid.

BOQ/Pricing Schedule

CIDB Certificate 1GB or 1SN or CRS Number the certificate/proof

submitted of a CIDB minimum grade 1GB or 1SN accreditation

2. Tax compliance requirements

2.3 Application for tax compliance status (tcs) pin may be made via e-filing

Party must submit a separate tcs certificate / pin / csd number.

2.6 Where NO tcs pin is available but the bidder is registered on the central sup

Plier database (csd), a csd number must be provided.

Points Allocation: 00 points

B-BBEE Details: fore be requested to

advise whether they would still be prepared to provide the required Goods/Services at their

quoted price, even after they have been issued with a Letter of Regret.

10.4 No attempts may be made, whether directly or indirectly, to canvass any member of SAPO staff before

the award of the contract. Any enquiries must be referred, in writing, to the specified person(s).

11. Joint ventures, consortiums, partnerships and trusts

11.1 A trust, consortium or joint venture, will qualify for points for their specific goal as a legal entity,

provided that the entity submits their B-BBEE status level certificate.

11.2 A trust, consortium or joint venture will qualify for points for their specific goal as an unincorporated

or incorporated entity, provided that the entity submits their consolidated B-BBEE scorecard as if

they were a group structure and that such a consolidated B-BBEE scorecard is prepared for every

separate bid. If a consolidated BBBEE Certificate is not submitted together with the proposal at

closing date of the bid, the bidder will not be disqualified but receive zero (0) points for Specific

Goals/Preference points

11.3 Bidders must submit concrete proof of the existence of joint ventures and/or consortium arrange-

ments. SAPO will accept signed agreements as acceptable proof of the existence of a joint venture

and/or consortium arrangement.

11.4 The joint venture and/or consortium agreements must clearly set out the roles and responsibilities

of the Lead Partner and the joint venture and/or consortium party. The agreement must also clearly

identify the Lead Partner, with the power of attorney to bind the other party/parties in respect of

matters pertaining to the joint venture and/or consortium arrangement.

12. SAMPLES (If applica

Tel : cell :

SECTION 2 Section to be completed by SCM

RFQ number: RFQ 26/27/62

OBJECTIVE OF BID: Is to appoint an experienced supplier to repair and replace damage

roof sheeting. The building measures 650m2 at Eerste Rivier Post

Is the entity a resident of the republic of south africa (RSA)? yes

NO

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Does the entity have a branch in the RSA? yes

NO

Does the entity have a permanent establishment in the RSA?

Porations with members persons in the service of the state.”

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Nb: failure to provide / or comply with any of the above particulars may render

Signature of bidder: _______________________________________________________

Capacity under which this bid is signed: ___________________________________

(Proof of authority must be submitted e.g. company resolution)

Date: _____________________________

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Sbd4 - bidder’s disclosure

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2.4.1 If so, indicate all companies registered in the CSD in the table below:

Supplier registration number Status (active/inactive/deleted)

(Maaa)

signed, in submitting the accompanying bid, do hereby make the following statements

that I certify to be true and complete in every respect:

3.1 I have read and I understand the contents of this disclosure.

3.2 I understand that the accompanying bid will be disqualified if this disclosure is found to be

false.

3.3 The bidder has arrived at the accompanying bid independently from, and without consulta-

tion, communication, agreement or arrangement with any competitor.

3.4 In addition, there have been no consultations, communications, agreements or arrangements

with any competitor regarding the quality, quantity, specifications, prices, including methods,

factors or formulas used to calculate prices, market allocation, the intention or decision to

submit or not to submit the bid, bidding with the intention not to win the bid and conditions or

delivery particulars of the products or services to which this bid invitation relates.

3.5 The terms of the accompanying bid have not been, and will not be, disclosed by the bidder,

directly or indirectly, to any competitor, prior to the date and time of the official bid opening or

of the awarding of the contract.

3.6 There have been no consultations, communications, agreements or arrangements made by

the bidder with any official of the procuring institution in relation to this procurement process

prior to and during the bidding process except to provide clarification on the bid submitted

where so required by the institution; and the bidder was not involved in the drafting of the

specifications or terms of reference for this bid.

3.7 I am aware that, in addition and without prejudice to any other remedy provided to combat

any restrictive practices related to bids and contracts, bids that are suspicious will be reported

to the Competition Commission for investigation and possible imposition of administrative

penalties in terms of section 59 of the Competition Act, 1998 (Act No. ) and or may

be referred to law enforcement agencies for criminal investigation and or may be restricted

from conducting business with the state for a period not exceeding 10 years in terms of the

Prevention and Combating of Corrupt Activities Act, 2004 (Act No. ) or any other

applicable legislation.

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Bidders to submit the list of Shareholders on the company letterhead as follows: ID

copies and Share certificates must be attached

Middle Name (where

First Name Surname Gender Race applicable)

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5.1 Bidders responding to this RFQ are deemed to do so, on the basis that they acknowledge and accept all

the Terms and Conditions of this RFQ.

5.2 Proposals must be submitted through the Tender Box or email. It is the bidder’s sole responsibility to

ensure that the bid has been submitted and inserted in the tender box received by no later than the

2026/08/19 @11:00 Proposals received after the stipulated bid closing date and time will not be consid-

ered for bid evaluation purposes.

5.3 Any amendments to the proposal documents, whether erasures or by means of correction fluid (e.g.

Tippex), must be initialled by the bidder.

5.4 All documents and correspondence must be in English, failure to comply, the bid proposal will not be

evaluated.

5.5 Pricing schedule must be completed in South African Rands (ZAR). Failure to provide the bid in South

proof of Consortium / JV / Partnership.. If a consolidated BBBEE Certificate is not submitted to-

gether with the proposal at closing date of the bid, the bidder will not be disqualified but receive

zero (0) points for Specific Goals/Preference points. Bidder must submit a valid BBBEE Certificate,

an expired BBBEE Certificate or Sworn affidavit will not be accepted.

5.7 Hand delivered proposals must be delivered sealed. The following information shall appear on the outside

of the sealed proposal:

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5.7.1 Name of bidder;

5.7.2 Description of proposal;

5.7.3 RFQ number;

5.7.4 Closing date and time;

5.7.5 Name of person for whose attention the proposal is intended; and

5.7.6 The name and address of the Bidder must be written on the reverse side of the proposal /

envelope.

will be excluded from the tender process?

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With regard to the validity period of the next highest scoring bidder(s), please refer to clause 10.3.11

main contract between SAPO and appointed service provider.

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Repair and replace damage roof sheeting at Eerste Rivier Post Office Depot. of 23

confidential information, but in any event not less than a reasonable standard of care, and that the Confidential

Repair and replace damage roof sheeting at Eerste Rivier Post Office Depot. of 23

I/We ________________________________________ of __________________________________ do

hereby certify (Name of Company) that I/we acquainted myself/ourselves with the contents of all the documents

listed in the Schedule of Bid Documents, as laid down by The South African Post Office for carrying out of the

proposed works.

SIGNED AT ________________________________ on this __________ day of _____________________ 20

Signature : _____________________________________

Name of delegated signatory : ____________________________________

(PRINT) in his capacity of

Designation of signatory : ____________________________________

(PRINT) who warrants his authority to sign on behalf of the bidding

company

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650m2 at Eerste Rivier Post Office Depot. .

2. Scope of work

 Repair roof elements where necessary.

 Replacement damaged roof sheeting where necessary.

 Provide Occupational Health and Safety file, mainly in relation to working on heights and

roof repair/ installation.

 All quotations must in accordance to site assessment and inspection.

following:

 The Occupational Health and Safety Act, 1993. Construction regulation as amended.

 The supplier must CIDB registered for category 1GB or 1SN – Active status and provide with CRS

number.

 The supplier must be registered and in good standing with the Compensation for Occupation Injuries

and Diseases Act (COIDA) of 1993 / Workman’s Compensations.

 Standard Public liability insurance cover, minimum R2 Million

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2.2 Central Supplier Database

Bidders must be registered on the National Treasury Central Supplier Database (CSD). If the bidders are not

registered the bidder can register online at the following website www.csd.gov.za to upload mandatory information as required.

Note: That if your CSD indicate that you are government employees SAPO will not be able to conduct a

business with your company, your proposal will be disqualified

2.3 Letter of Good Standing [COIDA] Act No.

Total price 80/100 Benchmark against lowest quote

Contribution to Specific Goals 20/100 Points will be award to bidders goal table below:

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NB: The bidder warrants that the pricing quoted below is free of any errors and omissions and that he/she is

able to deliver the service on the price quoted

The building measures 650m2

Note 1: alllow for a safty file, allow in Sum 1 R R

accordance to the Occupational

Health and Safety Act, 1993.

1.1 Construction regulation as amended.

Note 2: Emphasis on the file is

working on heights and safety repair

precuations on roof structures.

1.2 Total Cost Before V.A.T R

1.3 Value Added Tax (V.A.T) @ 15% R

1.4 Total amount to be carried over to tender r

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and/or services will be supplied and delivered in

accordance with the scope of work as indicated

in the specification documents

.

Signature: ___________________________________________

Name of signatory: ___________________________________________

Title of signatory: ___________________________________________

Contact Details: ___________________________________________

Email address: ___________________________________________

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4. Returnable document(s)

at the time of closing of the bid, bidder/s will be requested to re-submit the outstanding bid condition/s document(s) and Failure to resubmit during the evaluation period will result in the disqualification of their

Repair and replace damage roof sheeting at Eerste Rivier Post Office Depot. of 23

Affidavit by a Commissioner of oaths (EMEs and QSEs) OR a DTI

BBBEE Certificate (EMEs and QSEs).

Joint Venture (i.e. incorporate/unincorporated), a consolidated

BEE certificate must be submitted to earn the relevant point(s).

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Sbd1 - invitation to bid ............................................................................................................................ 1

Sbd4 - bidder’s disclosure .................................................................................................................... 4

A. Scope of supply and specific instructions ......................................................................... 7

B. Confidentiality and non-disclosure agreement ............................................................. 11

C. Certificate of acquaintance with bid documents ........................................................... 15

D. Specification ................................................................................................................................... 16

E. Evaluation criteria ...................................................................................................................... 17

F. Pricing schedule ........................................................................................................................... 20

G. Returnable document(s) ............................................................................................................ 22

Sbd1 - invitation to bid

shall, when used in this Confidentiality Agreement, bear the meanings ascribed to them:

1.1 “Bidder” shall mean any person who attends the briefing session and/or any entity which is represented

at the briefing session whose details and signature are set out in the attendance register;

1.2 “Confidentiality Agreement” shall mean this confidentiality Agreement; and

1.3 “Post Office” shall mean the South African Post Office, a public company with limited liability duly

incorporated in accordance with company laws of the Republic of South Africa with registration number

1991/005477/06.

2 introduction

2.1 The Bidder has attended a briefing session which is hosted by the Post Office, at which the Post Office

shall provide information to Bidders who wish to enter into discussions with the Post Office concerning

a number of issues pertaining to the possible provision of services by the Bidder to the Post Office,

which discussions may or may not result in the Post Office and the Bidder entering into an agreement,

arrangements, discussions or alliances.

2.2 During the briefing session and in negotiating the business relations, the Post Office shall disclose

confidential information relating to its business to the Bidder.

2.3 The Bidder agrees to be bound by the terms and to be subject to the conditions of this Confidentiality

written, printed, photographic and recorded information of all types that is:

3.1 Confidential or secret information relating to the commercial and financial activities of the Post Office,

which would include legal, financial, contractual or commercial arrangements between the Post Office

group of companies, customers and/or third parties;

3.2 Confidential information and details concerning current or prospective customers, suppliers, commer-

cial associates and other parties with whom the Post Office enjoys a commercial relationship;

3.3 Proposed, impending or actual commercial transactions, arrangements, ventures, agreements or op-

portunities which are of a confidential or secret nature;

3.4 Trade secrets, operating procedures, quality control procedures, approximate operation personnel re-

quirements, descriptions, trade names, trademarks, know how, techniques, technology, copyright, and all

goodwill relating to the business and any other existing intellectual property rights or any intellectual prop-

erty created as a result of the provision of services;

3.5 Confidential or privileged information concerning disputes, claims, litigation or similar actions in which any

party is or may become involved; and

3.6 Any other information surrounding the nature of the discussions giving rise to this Confidentiality Agree-

ment.

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4.1 The information is publicly available, or becomes publicly available otherwise than by action of the Bidder;

or

4.2 The information was already known to the Bidder (as evidenced by its written records) prior to its receipt

under this or any previous confidentiality agreement between the parties or their affiliates; or

4.3 The information was received from another party not in breach of an obligation of confidentiality.

5.1 The Bidder acknowledges that the Confidential Information is a valuable and unique asset proprietary to

the Post Office.

5.2 The Bidder agrees that it shall not disclose the Confidential Information to any third party for any reason

or purpose whatsoever without the prior written consent of the Post Office.

5.3 The Bidder may disclose the Confidential Information only to its directors and other officers, employees

and professional advisors agents and consultants only on a strictly need-to-know basis and on the terms

and conditions provided for in this Confidentiality Agreement.

5.4 The Bidder undertakes not to use the Confidential Information for any purpose other than:

5.4.1 That for which it is disclosed; and

5.4.2 In accordance with the provisions of this Confidentiality Agreement.

5.5 The Bidder undertakes to ensure that their employees will observe and comply with their obligations in

respect thereof, whether or not they remain employees of the Bidder.

5.6 The Bidder agrees that it shall only, where necessary, disclose the Confidential Information to its profes-

sional advisers, agents and consultants, provided that such professional advisers, agents and consultants

sign a similar undertaking and that they are aware of the confidential nature of the information being made

available to them.

5.7 The Bidder shall takes all steps necessary to procure that such professional advisers, agents and consult-

ants agree to abide by the terms of this Confidentiality Agreement to prevent the unauthorized disclosure

of the Confidential Information to third parties.

6.1 All Confidential Information disclosed by the Post Office to the Bidder is acknowledged by the Bidder to

be proprietary to the Post Office who shall retain all right, title and interest in and to that information.

6.2 The possession of the Confidential Information by the Bidder does not to confer any rights of whatever

nature in such Confidential Information to the Bidder.

6.3 No provision in this Confidentiality Agreement shall be interpreted to confer any right of license under any

trademark, patent or copyright, or any applications for such a trademark, patent or copyright which may

be pending now or in the future to the Bidder.

9.1 Any breach of any obligation or undertaking by the Bidder will constitute a material breach of this Confi-

dentiality Agreement.

9.2 The Bidder shall be liable to pay the Post Office all costs incurred in the protection of its interests in terms

of this Confidentiality Agreement on an attorney and own client scale.

9.3 The Bidder acknowledges that the Post Office shall be entitled to apply to court for an interdict or other

appropriate relief against the Bidder, should the Post Office have any reasonable basis to believe that the

whether before or after the commencement of this Confidentiality Agreement, not to pursue the discussions to

enter into a business relationship or that the relationship between the parties pursuant to those discussions is

terminated for any reason whatsoever.

11.1 This Confidentiality Agreement constitutes the sole record of the agreement between the parties with

regard to the subject matter hereof. No party shall be bound by any express or implied term, represen-

tation, warranty, promise or the like not recorded herein.

11.2 No addition to, variation of, or agreed cancellation of this Confidentiality Agreement shall be of any force

or effect unless in writing and signed by or on behalf of the parties.

11.3 No relaxation or indulgence which the Post Office may grant to the Bidder shall constitute a waiver of

the rights of the Post Office and shall not preclude the Post Office from exercising any rights which may

have arisen in the past or which might arise in future.

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11.4 The Bidder agrees and confirm by their signature to the RFQ Documents that any present and/or previ-

ous discussions or correspondence shall, for purposes of this Confidentiality Agreement, be considered

to be Confidential Information.

11.5 An approval or consent given by a party under this Confidentiality Agreement shall only be valid if in

writing and shall not relieve the other party from responsibility for complying with the requirements of

this Confidentiality Agreement nor shall it be construed as a waiver of any rights under this Confidenti-

ality Agreement except as and to the extent otherwise expressly provided in such approval or consent,

or elsewhere in this Confidentiality Agreement.

which may be sustained to ensure that the medical expenses incurred will be covered. The certificate must

valid upon the closing date of the RFQ.OR If the bidder is using the consultant /agent/third party i.e. the certificate submitted must indicate the Certificate no/CF Reg no The certificate must valid upon the closing date of

the RFQ

2.4 Public Liability

million Rand (R2m) bidders must submit a valid and active insurance cover.

Note: Quote from insurance company will not be accepted

2.5 SBD Forms

 Bidders must complete and submit SBD1 forms.

 Bidders must complete and submit SBD4 forms

2.6 Tax compliance requirements

Letter of Good Standing [COIDA] Act No.

Public Liability of minimum of Two million Rand (R2 m)

withdrawal on the part of the bidder shall be Hundred and Twenty (120) DAYS (from closing date) days

from the date on which proposals are due. After such period a bidder may withdraw his proposal if he has

not been notified of its acceptance.

and conditions, if the internal evaluation process has not been finalised within the validity period. However,

once the adjudication body has approved the process and award of the business to the successful bid-

der(s), the validity of the successful bidder(s)’ bid will be deemed to remain valid until a final contract has

been concluded.

1.1. Bids must be delivered by the stipulated time to the correct address. Late

1.2. All bids must be submitted on the official forms provided (not to be re-typed)

1.3. This bid is subject to the preferential procurement policy framework act,

Of contract (gcc) and, if applicable, any other special conditions of con-

1.4. The successful bidder will be required to fill in and sign a written contract

Form (sbd7).

2.1 Bidders must ensure compliance with their tax obligations.

2.2 Bidders are required to submit their unique personal identification number

(Pin) issued by SARS to enable the organ of state to verify the taxpayer’s

2.3 Application for tax compliance status (tcs) pin may be made via e-filing

2.4 Bidders may also submit a printed tcs certificate together with the bid.

2.5 In bids where consortia / joint ventures / sub-contractors are involved; each

2.6 Where NO tcs pin is available but the bidder is registered on the central sup-

Plier database (csd), a csd number must be provided.

2.7 NO bids will be considered from persons in the service of the state, compa-

1.1 Any person (natural or juristic) may make an offer or offers in terms of this invitation

to bid. In line with the principles of transparency, accountability, impartiality, and

ethics as enshrined in the Constitution of the Republic of South Africa, 1996 (Con-

stitution), and further expressed in the various applicable legislation, it is required

for the bidder to make this declaration in respect of the details required hereunder.

1.2 If a person is listed in the Register for Tender Defaulters and/or the List of Restricted

2.1 Is the bidder, or any of the directors / trustees / shareholders / members / partners of the

bidder employed by an organ of state, as defined in section 239 of the Constitution?

2.2 If YES, furnish particulars of the names, individual identity numbers, in the table below:

2.3 Do you, or any person connected with the bidder, have a relationship with any person who

is employed by the procuring institution? YES/NO

2.3.1 If so, furnish particulars:

.....................................................................................................................

.....................................................................................................................

.............................................

2.4 Does the bidder or any of its directors/trustees/shareholders members/partners or any per-

son having a controlling interest in the enterprise have any interest in any other related

enterprise, whether or not they are bidding for this contract?

lead to disqualification.

.................................... ................................................

.................................... ................................................

Bidders to submit the list of Directors on the company letterhead as follows: ID copies

and CIPC certificate must be attached

Middle Name (where

First Name Surname Gender Race applicable)

discrepancy, ambiguity or uncertainty pertaining to the meaning or effect of any description, dimension, qual-

ity, quantity or any other information contained in this bid. The Post Office undertakes to provide clarification

in writing to all Bidders, provided that the request is received prior to the closing date and time for clarifica-

tions.

South African Post Office Michael Mabena 012-845-2676

(Procurement Officer) Supply Chain Management [email protected]