Service provider for inclusive land framework (ilf) stakeholder engagement: design, facilitation & documentation

SCM Enquiries: Mpho Masia, Telephone: 012 426 5083, Email: [email protected]. Technical Enquiries: Dr. Nomvuselelo Songelwa, Telephone: 041 508 5400, Email: [email protected]. Submission Email: [email protected].

Submit proposals exclusively via email to [email protected]. Submissions to any other email will be disqualified. Required documents: fully completed SBD 1 (Invitation to Bid), SBD 4 (Bidder’s Disclosure), SBD 6.1, SBD 7.2 (Contract Form), General Conditions of Contract, and a quotation on company letterhead. Late submissions will not be accepted. Bid validity period: 90 days from closing date. Successful bidder must sign SBD 7 (Contract Form).

Two-stage evaluation: 1) Mandatory compliance check: CSD registration and submission of all required SBD forms (SBD 1, 4, 6.1, 7.2). Failure to comply results in disqualification. 2) Functionality evaluation: Minimum 70/100 points required to proceed. Criteria: Organisational experience (25 points), methodology and workplan (20 points), team leader experience and qualifications (25 points), stakeholder engagement (15 points), policy development (15 points). Bidders meeting the threshold proceed to the 80/20 preference point system: 80 points for price, 20 points for specific goals (10 for black ownership, 10 for women ownership).

Scope: Support design, facilitation, and documentation of the Inclusive Land Framework (ILF) for SANParks. Phases: 1) Technical and Conceptual Consolidation: Co-design and facilitate workshops (2 local, 1 national), prepare translated briefing documents, identify risks, develop technical issues paper, refine ILF. 2) Social Compact and Relationship-Building: Design and facilitate dialogues, document rights/commitments/safeguards, draft governance arrangements. 3) Economic and Risk Dialogues: Facilitate thematic dialogues, develop risk register, document economic pathways. 4) Consolidation and Reporting: Produce Stakeholder Input Report, revise ILF, ensure audit trail. Deliverables: Process design, translated workshop documents, workshop reports, draft Social Compact, risk register, Stakeholder Input Report, revised ILF. Team Requirements: Senior Process Lead (15+ years in land reform/natural resource governance), Participatory Process Designer, Land/Legal/Governance Specialist, Socio-Economic/Biodiversity Economy Specialist, Rapporteur/Technical Writer, Secretariat/Logistics Coordinator. Cross-cutting: Cultural competence, ethical sensitivity, multilingual engagement, conflict facilitation experience.

Pricing: Submit cost breakdown for deliverables (e.g., facilitation, documentation, travel, administration). Payment terms: Within 30 days of invoice receipt, per PFMA. Bid must include VAT @15%. Total cost must cover all phases and deliverables. Logistical support (workshop invitations, venue booking, catering, transport) may be required.

Mandatory: CSD registration (proof required). Tax Compliance: Submit SARS Tax Compliance Status (TCS) PIN or CSD number. B-BBEE: Valid certificate or sworn affidavit (for EMEs/QSEs) to claim preference points. Disqualification risks: Non-compliance with CSD, tax, or B-BBEE requirements; submission of incomplete SBD forms; late submissions; bids from state employees or entities with state-employed directors. Additional: POPIA compliance, OHS Act adherence, SBD 4 (Bidder’s Disclosure) must be completed. Consortia/JVs: Each party must submit separate TCS/CSD proof.