Supply and delivery of ambient air quality monitoring consumables and spares (80/20 preference system)

Briefing session: Date: N/A, Time: N/A, Venue: N/A, Compulsory: N/A.

{

"name": null,

"email": "[email protected]",

"phone": null,

"department": "South African Weather Service - SCM: Acquisition Department",

"address": null

}

Returnable Documents: Pricing Schedule ......................................................................................................... Annexure G

Bidders must submit the completed Invitation to Bid (Annexure A), including supplier information, tax compliance details (TCS PIN or CSD number), B-BBEE status level verification certificate or sworn affidavit, and the questionnaire for foreign suppliers if applicable. Also required: Preference Points Claim Form (SBD 6.1), Pricing Schedule (Annexure G), and any other documents specified in the tender.

The appointment of a service provider to supply and deliver Hand Tools for the Department Air Quality

Services workshop based at Irene Weather Office.

The South African Weather Service (SAWS) is a public entity of the Department of Forestry, Fisheries and the

Environment (DFFE) and derives its mandate from the South African Weather Service Act (No as

amended). The public entity is listed as a Schedule 3A Public Entity in terms of the Public Finance Management

Act (PFMA).

SAWS is tasked with providing timely and accurate scientific data in the field of meteorology to the broader

South African society: a combination of both public good and commercial services. The organisation plays a

vital role in South African public life, not just as a provider of key services, but also in empowering citizens to

adapt the effects of the ever-changing weather.

The state of the ambient air is a matter of National importance and is included as one of the National outcomes

that are reported to the Presidency. To assess the state of air quality in South Africa ambient monitoring of air

quality is required. The National Framework on Air Quality Management (2007) and the MoU between the

Department of Forestry, Fisheries and the Environment (DFFE) and the SAWS (2010) sets the operational space

for the current and future activities of the Department Air Quality Services, in the South African Weather

Service.

The Air Quality Technicians are responsible for the maintenance of the ambient air quality monitoring stations

situated in the Priority Area Networks, (Vaal, Highveld & Waterberg). SAWS seeks to purchase Hand Tools for

the air quality workshop located at the Irene Weather office.

Email: [email protected]

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Template: Request for quotation up to R500 000 - Annexure A

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Template: Request for quotation up to R500 000 - Annexure A

[A B-BBEE STATUS LEVEL VERIFICATION CERTIFICATE / SWORN AFFIDAVID (FOR EMES & QSEs) MUST BBE

Submitted in order to qualify for points claimed]

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Template: Request for quotation up to R500 000 - Annexure A

Is the entity a resident of the republic of south africa (RSA)? yes NO

Does the entity have a branch in the RSA? yes NO

Does the entity have a permanent establishment in the RSA? yes NO

Does the entity have any source of income in the RSA? yes NO

Is the entity liable in the RSA for any form of taxation? Yes NO

If the answer is “NO” to all of the above, then IT is not a requirement to register for a tax

Compliance status system pin code from the south african revenue service (SARS) and if

Not register as per 2.3 Below.

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Template: Request for quotation up to R500 000 - Annexure A

page of the RFQ.

1.7. The South African Weather Service (SAWS) is not bound to accept any of the offers submitted and

reserves the right to:

1.7.1 Reject bids that are not according to Specifications / Terms of Reference;

1.7.2 Reject bids with incomplete standard bidding documents (SBD’s);

1.7.3 Request further information from any bidder after the closing date of the bid for clarity purposes;

1.7.4 Conduct site inspection/s to verify the infrastructure of bidders before final selection and award;

1.7.5 Not to award the bid if the bid price is not market related;

1.7.6 Not to award the bid to a bidder whose tax matters have not been declared by the SARS to be in

order;

1.7.7 Reject a bid if the bidder has committed a proven corrupt or fraudulent act in competing for any

contract;

1.7.8 Award the bid in totality to one or partially to more than one bidder;

1.7.9 Conduct reference / background checks on bidders and / or individuals to, among other things,

verify information provided by a bidder, confirm a firm’s existence and track record, identify its

owners and affiliations or verify an individual’s educational and professional credentials.

1.8. The South African Weather Service may, prior to award of the bid, cancel the bid if:

1.8.1. Due to changed circumstances, there is no longer a need for the goods or services requested;

1.8.2. Funds are no longer available to cover the total envisaged expenditure;

1.8.3. No acceptable tenders are received;

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1.8.4. Due to material irregularities in the tender process.

1.9. Any effort or attempt by a bidder to influence the award decision in any matter may result in the

rejection of the bid.

1.10. Costs incurred by the bidder in respect of attending any briefing / information / site visit /

presentation will be borne by the bidder and the South African Weather Service will not be liable to

reimburse such costs incurred by the bidder or his/her representative/s.

1.11. Cost incurred by the bidder in preparing and submission of any bid proposal will be borne by the

bidder and the South African Weather Service will not be liable to reimburse such costs incurred by

the bidder of his/her representative/s.

1.12. The South African Weather Service shall on receipt of any proposal relating to this bid become the

owner thereof and shall not be obliged to return any proposal.

1.13. The bidders shall indemnify the South African Weather Service against all third-party claims of

infringement of patent, trademark, or industrial design rights arising from the use of the goods or

any part thereof by the South African Weather Service.

1.14. The South African Weather Service reserves the right to request a bidders latest audited financial

statements prior to the award of the bid in order to ascertain financial stability of the bidder. Failure

by a bidder to provide such information upon request may result in the rejection of the bid submitted

by the bidder.

1.15. Subcontracting: Tenderers or contractors must submit proof of subcontracting between the main

tenderer and the subcontractor. Proof of subcontracting arrangement may include a subcontracting

agreement between the main tenderer and the subcontractor.

1.16. The SAWS reserves the right to request final presentation only to the short listed bidders to the

evaluation committee. The shortlisted service providers will be subjected to present their service

offering in line with the bid requirements/scope of work. The SAWS might also conduct site visit to

ensure the firm existence and validate the firm’s proposed capacity/employees and administration

office.

1.17. The service provider must have duly approved operational premises with the necessary

infrastructure to provide services and relevant accreditation by the relevant body. Before the

awarding of the tender a due diligence site visit will be carried out at the premises of the service

provider.

1.18. Supplier Performance Management is viewed by the SAWS as critical component in ensuring value

for money acquisition and good supplier relations between the SAWS and all its suppliers. The

successful bidders shall upon receipt of written notification of an award, be required to conclude a

tool to measure, monitor and assess the supplier‘s performance level and ensure effective delivery

of service, quality and value-add to SAWS’s business. Successful bidders are required to comply with

the above condition, and also provide a scorecard on how their product / service offering is being

measured to achieve the objectives of this condition.

1.19. The SAWS respects your privacy and acknowledge that your submission/s will contain personal

details, which may belong to you, others and / or to your company (Personal Information). By sending

us your submissions, you expressly give us consent to process and further process the Personal

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Template: Request for quotation up to R500 000 - Annexure A

......................................................................................................... hereby declare that I have read and

understood the contents and conditions of this bid and certify that the information furnished is true

and correct. I accept that, in addition to cancellation of a contract, action may be taken against me

should the information provided prove to be false.

Signature: ..................................................................

Date: ..........................................................................

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Sbd3.1

Name of bidder: .............................................................................................................................................

1. Pricing schedule

7 for air quality workshop as per requirement for 2

item number 7 in Annexure H.

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Supply and delivery of WELDER (TIG & MMA)

8 FUNCTIONS for air quality workshop as per 1

requirement for item number 8 in Annexure H.

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1.2 Does offer comply with specification? YES *NO

• If NO, please specify

1.3 Period required for delivery of above item/s after

acceptance of offer: ........................................................

1.4 Any other costs not included in the above price? *YES NO

• If YES, please specify

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1.5 Brand and model of items

(Bidder to indicate in the table below the brand and model of each item and the country of origin)

Item Description Brand and Model: Country of origin:

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1.6 Price adjustments

1.6.1 Non-firm prices subject to escalation

1.6.1.1 In cases of period contracts, non firm prices will be adjusted (loaded) with the assessed

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Pricing schedule goods : annexure g

1.6.1.4 Furnish a breakdown of your price in terms of above-mentioned formula. The total of the

Various factors must add up to 100%.

FACTOR PERCENTAGE OF BID PRICE (D1, D2 etc. eg. Labour, transport etc.)

1.6.2 Prices subject to rate of exchange variations

1.6.2.1. Please furnish full particulars of your financial institution, state the currencies used in the conversion of the prices of the

items to South African currency, which portion of the price is subject to rate of exchange variations and the amounts remitted

abroad.

All prices must be in South African rand value and must be inclusive of VAT.

1.1 The total price quoted must be indicated next to each item below.

Item Description Quantity Price (VAT Inclusive)

Supply and delivery of Electronics Master Tool

1 Kits for air quality workshop as per requirement for 10

item number 1 in Annexure H.

Supply and delivery of digital multimeter for air

2 quality workshop as per requirement for item 10

number 2 in Annexure H.

Supply and delivery of crimping tools for air quality

3 workshop as per requirement for item number 3 in 10

Annexure H.

Supply and delivery of WIRE STRIPPERS for air

4 quality workshop as per requirement for item 10

number 4 in Annexure H.

Supply and delivery of SPIRIT LEVELS for air

5 quality workshop as per requirement for item 3

number 5 in Annexure H.

Supply and delivery of SOCKET SETs for air

6 quality workshop as per requirement for item 2

number 6 in Annexure H.

Supply and delivery of SOLDERING IRON KITs

7 for air quality workshop as per requirement for 2

item number 7 in Annexure H.

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Supply and delivery of WELDER (TIG & MMA)

8 FUNCTIONS for air quality workshop as per 1

requirement for item number 8 in Annexure H.

Supply and delivery of GAS WELDING AND

9 CUTTING KIT for air quality workshop as per 1

requirement for item number 9 in Annexure H.

Supply and delivery of TOOLS ROLLER

CABINET With hand tools and workshop tools for

10 4

air quality workshop as per requirement for item

number 10 in Annexure H.

Supply and delivery of 1.8KG HAMMER for air

11 quality monitoring as per requirement for item 2

number 11 in Annexure H.

Supply and delivery of HEAVY DUTY RIVETERs

12 for air quality workshop as per requirement for 4

item number 12 in Annexure H.

Supply and delivery of Mechanics Vice for air

13 quality workshop as per requirement for item 2

number 13 in Annexure H.

Supply and delivery of DC Power Supply for air

14 quality workshop as per requirement for item 1

number 14 in Annexure H.

Supply and delivery of DIGITAL OSCILLOSCOPE

15 for air quality workshop as per requirement for 1

item number 15 in Annexure H.

Supply and delivery of METAL FILE SET for air

16 quality workshop as per requirement for item 2

number 16 in Annexure H.

Total

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1.2 Does offer comply with specification? YES *NO

• If NO, please specify

1.3 Period required for delivery of above item/s after

acceptance of offer: ........................................................

1.4 Any other costs not included in the above price? *YES NO

• If YES, please specify

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1.5 Brand and model of items

(Bidder to indicate in the table below the brand and model of each item and the country of origin)

Item Description Brand and Model: Country of origin:

No

Electronics Master Tool

1 Kits

2 Digital Multimeters

3 Crimping Tools

4 Wire Strippers

5 Spirit Levels

6 Socket Sets

7 Soldering Iron Kits

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Pricing schedule goods : annexure g

8 Welder

Gas Welding and 9

Cutting Kit

Tools Roller Cabinet

10 with hand tools and

workshop tools

11 1.8Kg Hammer

12 Heavy Duty Riverters

13 Mechanics Vice

14 DC Power Supply

15 Digital Oscilloscope

16 Metal File Sets

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1.6 Price adjustments

1.6.1 Non-firm prices subject to escalation

1.6.1.1 In cases of period contracts, non firm prices will be adjusted (loaded) with the assessed

Contract price adjustments implicit in non firm prices when calculating the comparative

Prices

1.6.1.2 In this category price escalations will only be considered in terms of the following formula:

 R1t R 2t R 3t D 4t  Pa = (1 − V )Pt  D1 + D 2 + D3 + D 4  + VPt

 R1o R 2o R 3o D 4o 

Where:

Pa = The new escalated price to be calculated.

(1-V)Pt = 85% of the original bid price. Note that Pt must always be the original bid price and

not an escalated price.

D1, D2.. = Each factor of the bid price eg. labour, transport, clothing, footwear, etc. The total of

the various factors D1,D2...etc. must add up to 100%.

R1t, R2t...... = Index figure obtained from new index (depends on the number of factors used).

R1o, R2o = Index figure at time of bidding.

VPt = 15% of the original bid price. This portion of the bid price remains firm i.e. it is not

subject to any price escalations.

1.6.1.3 The following index/indices must be used to calculate your bid price:

Index.......... Dated.......... Index.......... Dated.......... Index.......... Dated..........

Index.......... Dated.......... Index.......... Dated.......... Index.......... Dated..........

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1.6.1.4 Furnish a breakdown of your price in terms of above-mentioned formula. The total of the

Various factors must add up to 100%.

FACTOR PERCENTAGE OF BID PRICE (D1, D2 etc. eg. Labour, transport etc.)

1.6.2 Prices subject to rate of exchange variations

1.6.2.1. Please furnish full particulars of your financial institution, state the currencies used in the conversion of the prices of the

items to South African currency, which portion of the price is subject to rate of exchange variations and the amounts remitted

abroad.

Amount in portion of foreign particulars of financial price item NO price currency rate currency institution subject to remitted roe abroad

ZAR=

ZAR=

ZAR=

ZAR=

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1.6.2.2 Adjustments for rate of exchange variations during the contract period will be calculated by using the average monthly

exchange rates as issued by your commercial bank for the periods indicated hereunder: (Proof from bank required)

Date from which date until which date documentation average monthly exchange rates for the new calculated new calculated must be submitted period: prices will become price will be to this office effective effective

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Docusign Envelope ID: E764BB70-66F7-4B69-BF41-40F198703B45

Template: RFQ Specifications for goods – Annexure H

Annexure H

RFQ Specifications for Hand Tools for DAQS Workshop

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Docusign Envelope ID: E764BB70-66F7-4B69-BF41-40F198703B45

Template: RFQ Specifications for goods – Annexure H

ZAR=

ZAR=

ZAR=

ZAR=

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Pricing schedule goods : annexure g

1.6.2.2 Adjustments for rate of exchange variations during the contract period will be calculated by using the average monthly

exchange rates as issued by your commercial bank for the periods indicated hereunder: (Proof from bank required)

Date from which date until which date documentation average monthly exchange rates for the new calculated new calculated must be submitted period: prices will become price will be to this office effective effective

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Docusign Envelope ID: E764BB70-66F7-4B69-BF41-40F198703B45

Template: RFQ Specifications for goods – Annexure H

4.1 SAWS hereby invite bidders to bid for the supply of the following goods listed below. The goods must comply with the technical requirements and the bidder must provide the technical specifications of the product/s offered to SAWS in terms of this bid with their response to this bid. Should technical specifications of the product/s not be available the bidder must confirm in writing (written statement by the bidder) declaring that the item/s offered in terms of this bid comply with the technical specification for the specific item. Bidders who fail to provide the technical specifications of the item/s, or in the absence of technical specifications, fail to provide written confirmation declaring that the item/s meet the technical specification/s will NOT be considered. Public Document: Document Template Reference: SCM-CFO-TEMP-001 of 24

B-BBEE Minimum Level: 1

Points Allocation: 3 points

B-BBEE Details: P-TEP-005

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Template: Request for quotation up to R500 000 - Annexure A

Part a

Invitation to bid

You are hereby invited to bid for requirements of south african weather service

1 supplier information

The following section must be completed by the bidder. Failure to do so may result in the offer being rejected.

Name of

Bidder

Postal

Address

Street address

Telephone

Number code number

Cellphone

Number

Facsimile

Number code number

E-mail address

VAT

Registration

Number

Supplier tax central

Compliance compliance supplier

Or

Status system pin: database

No: MAAA

B-bbee status tick applicable box] b-bbee status [tick applicable box]

Level level sworn

Verification affidavit

CERTIFICATE Yes No Yes No

[A B-BBEE STATUS LEVEL VERIFICATION CERTIFICATE / SWORN AFFIDAVID (FOR EMES & QSEs) MUST BBE

Submitted in order to qualify for points claimed]

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Template: Request for quotation up to R500 000 - Annexure A

Are you the

Accredited

Are you a foreign

Representative

Based supplier for

In south

The goods

AFRICA FOR THE Yes No

/Services /works

GOODS Yes No

Offered?

/Services [if yes, answer the

/Works [if yes enclose proof] questionnaire below]

Offered?

Questionnaire to bidding foreign suppliers

Is the entity a resident of the republic of south africa (RSA)? yes NO

Does the entity have a branch in the RSA? yes NO

Does the entity have a permanent establishment in the RSA? yes NO

Does the entity have any source of income in the RSA? yes NO

Is the entity liable in the RSA for any form of taxation? Yes NO

If the answer is “NO” to all of the above, then IT is not a requirement to register for a tax

Compliance status system pin code from the south afri

B-BBEE status level verification certificate or sworn affidavit (for EMEs & QSEs) must be submitted in order to qualify for points claimed. Preference points for specific goals are based on B-BBEE status level as per the 80/20 system.

Authority (NPA) for criminal investigation and or may be restricted from conducting

business with the public sector for a period not exceeding ten (10) years in terms of

the Prevention and Combating of Corrupt Activities Act No or any other

applicable legislation.

I CERTIFY THAT THE INFORMATION FURNISHED IN PARAGRAPHS 1, 2 and 3

2 introduction

The South African Weather Service (SAWS) is a public entity of the Department of Forestry, Fisheries and the

Environment (DFFE) and derives its mandate from the South African Weather Service Act (No as

amended). The public entity is listed as a Schedule 3A Public Entity in terms of the Public Finance Management

Act (PFMA).

that are reported to the Presidency. To assess the state of air quality in South Africa ambient monitoring of air

quality is required. The National Framework on Air Quality Management (2007) and the MoU between the

Department of Forestry, Fisheries and the Environment (DFFE) and the SAWS (2010) sets the operational space

for the current and future activities of the Department Air Quality Services, in the South African Weather

4.3. Name of company/firm...............................................................................

4.4. Company registration number: .....................................................................

4.5. Type of company/ firm

 Partnership/Joint Venture / Consortium

 One-person business/sole propriety

 Close corporation

 Public Company

 Personal Liability Company

 (Pty) Limited

 Non-Profit Company

 State Owned Company

[Tick applicable box]

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4.6. I, the undersigned, who is duly authorised to do so on behalf of the company/firm,

certify that the points claimed, based on the specific goals as advised in the tender,

qualifies the company/ firm for the preference(s) shown and I acknowledge that:

i) The information furnished is true and correct;

ii) The preference points claimed are in accordance with the General Conditions as

indicated in paragraph 1 of this form;

iii) In the event of a contract being awarded as a result of points claimed as shown

in paragraphs 1.4 and 4.2, the contractor may be required to furnish documentary

proof to the satisfaction of the organ of state that the claims are correct;

iv) If the specific goals have been claimed or obtained on a fraudulent basis or any

of the conditions of contract have not been fulfilled, the organ of state may, in

addition to any other remedy it may have –

(a) disqualify the person from the tendering process;

(b) recover costs, losses or damages it has incurred or suffered as a

result of that person’s conduct;

(c) cancel the contract and claim any damages which it has suffered

as a result of having to make less favourable arrangements due

to such cancellation;

(d) recommend that the tenderer or contractor, its shareholders and

directors, or only the shareholders and directors who acted on a

fraudulent basis, be restricted from obtaining business from any

organ of state for a period not exceeding 10 years, after the audi

alteram partem (hear the other side) rule has been applied; and

(e) forward the matter for criminal prosecution, if deemed necessary.

..............................................

Signature(s) of tenderer(s)

Surname and name: ................................................................

Date: ...............................................................

Address: ...............................................................

...............................................................

...............................................................

...............................................................

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Pricing schedule goods : annexure g

The successful bidder will be required to conclude a Service Level Agreement (SLA) with SAWS, which will form an integral part of the supply agreement. The SLA will serve as a tool to measure, monitor and assess the supplier's performance. Successful bidders must provide a scorecard on how their product/service offering is measured. SAWS respects privacy and processes personal information in accordance with POPIA. Payments will be settled within 30 days from receipt of invoice. In case of a Joint Venture, Consortium, Trust, or Partnership, a signed teaming agreement must be submitted.

Bidders must provide technical specifications of the products offered. If technical specifications are not available, the bidder must confirm in writing that the items comply with the technical specifications. Bidders who fail to provide technical specifications or written confirmation will NOT be considered.

evaluation committee. The shortlisted service providers will be subjected to present their service

of service, quality and value-add to SAWS’s business. Successful bidders are required to comply with

the above condition, and also provide a scorecard on how their product / service offering is being

Ce points claim form in terms of the preferential

This preference form must form part of all tenders invited. It contains general information

and serves as a claim form for preference points for specific goals.

1.1 The following preference point systems are applicable to invitations to tender

the 80/20 system for requirements with a Rand value of up to R50 000 000 (all

the 90/10 system for requirements with a Rand value above R50 000 000 (all

The applicable preference point system for this tender is the 80/20 preference point

1.3 Points for this tender (even in the case of a tender for income-generating contracts)

(b) Specific Goals.

The maximum points for this tender are allocated as follows

Specific goals 20

Total points for Price and SPECIFIC GOALS 100

this tender to claim points for specific goals with the tender, will be interpreted to mean

that preference points for specific goals are not claimed.

preferences, in any manner required by the organ of state.

Preference points claim form in terms of the Preferential Procurement Regulations 2022..... Annexure F

Submitted in order to qualify for points claimed]

Preference Points Claim Form in terms of the

Preference points claim form in terms of the preferential