The eastern cape community education and training college (EC cet college) is requesting quotations for the supply and delivery of six laptops for its finance personnel. This RFQ is open to suppliers who can meet the specified technical requirements and submit all mandatory compliance documents. The contract will be awarded based on price and preferential procurement points.
Provide a firm-price quotation on your company letterhead, inclusive of all costs and VAT, with the total transferred to SBD 1.
Attach all mandatory documents: valid tax clearance certificate with SARS PIN, business registration certificate, certified ID copies of directors (not older than 6 months), proof of address (municipal statement, lease, or ward council letter), full CSD report, completed SBD 4, and proof of ICT equipment reseller registration.
Ensure the bid sum on SBD 1 matches SBD 3.1; any mismatch will invalidate your offer.
Complete the bid in non-erasable ink, avoid correction fluid, and ensure no errors or omissions.
Specify your delivery timelines and offer validity period in days from the closing date.
The evaluation is based on price (80 points) and specific goals (20 points) for black, women, youth, disability ownership, and Eastern Cape locality.
Information & Communication Technology Industry Profile
Critical Requirements
POPIA Compliance
Regulatory Bodies
IITPSA
Tenders in this industry often require registration with these bodies.
Typical Documents
9 items
Company Registration (CIPC)
Tax Clearance Certificate
B-BBEE Certificate
CSD Registration
Company Profile
ISO 27001 Certificate (if applicable)
Technical Certifications
Solution Architecture Documents
Reference Letters
Recommended Certifications
Having these can improve your winning chances: IITPSA Membership, ISO 27001 (Information Security Management), ISO 20000 (IT Service Management), CISSP
Document read. The full tender notice and its supporting documents are read end-to-end. Key sections, requirements, dates, and contact details are identified and pulled into a working summary you can act on.
Compliance review. The working summary is checked against South African procurement standards — PFMA, PPPFA, B-BBEE, CIDB, local content, and preferential procurement — so nothing critical is missed before you start your bid response.
RFQRFQ Finance laptops 6.pdfReview complete
Description
Source: RFQ Finance laptops 6.pdf
Important Dates
05 Aug
2026
PUBLICATION
Tender Published
Tender was published
14 Aug
2026
DEADLINE
Closing Date
Tender closing date
Procurement Rules & Compliance ContextThis tender may be governed by South African public procurement rules covering fairness, transparency, preferential procurement, anti-corruption, administrative justice and access to information.
7 rules
These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
Core procurement rules
These rules commonly apply to South African public-sector procurement.
7
Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
high
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Constitution of the Republic of South Africa, 1996 – Section 217
Act 108 of 1996 (s217)
high
This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
The Eastern Cape CET College is requesting quotations for the supply and delivery of 6 laptops. The laptops must meet specific technical specifications, and bidders must submit their quotations, along with mandatory documents, before the closing date of 14 August 2026.
Not sure if your business is ready for this tender? Check CSD, CIDB, and B-BBEE requirements, run a readiness assessment, and move from opportunity to submission.
Based on 5 comparable awarded tenders. Companies with similar profiles typically bid near the median.
* Estimates are based on historical data and do not guarantee actual award values.
Bid-ready summary. The submission guidelines, evaluation criteria, technical, financial, and compliance sections are refined into professional, easy-to-scan prose. This is the final version you can rely on when preparing your bid or briefing your team.
We refine every tender document through these stages so you can brief your team and prepare your bid with confidence. Anything marked as "in progress" will be upgraded automatically — no action required from you.
Document read
Compliance review
Bid-ready summary
Eastern Cape CET College seeks a service provider to supply and deliver 6 laptops for finance personnel.
The College operates under the Continuing Education and Training Act and provides education and training programmes for youth and adults.
Delivery timelines must be provided by the bidder.
Important Dates
Source: RFQ Finance laptops 6.pdf (RFQ)
Closing date: 14 August 2026.
Closing time: 11:00 AM.
No other dates (briefings, site visits, clarification deadlines) stated in the document.
Contact Information
Source: RFQ Finance laptops 6.pdf (RFQ)
Contact Person for bidding process and specification clarity: Mr A Mgubanto.
Quotations must be on company letterhead or stamped with business stamp.
Mandatory returnable documents (failure to submit leads to disqualification):
Valid tax clearance certificate and tax compliance status document with PIN from SARS.
Copy of business entity registration certificate (e.g., CK Document).
Certified ID copies of company directors (not older than 6 months).
Municipal statement of accounts (not older than 3 months) OR lease agreement (if renting) OR letter from Ward Council (rural bidders only).
Full CSD registration report.
Separate quotation on company letterhead.
Completed SBD 4 (Declaration of Interest) fully.
Proof of ICT equipment reseller registration with reputable distributors.
Ensure bid sum on SBD.1 matches SBD 3.1; mismatch invalidates the offer.
Complete document in non-erasable ink; pencil not acceptable.
No errors or omissions; submission must be legible.
Do not use correction fluid; changes must be crossed through and signed.
Offer validity period must be stated (fill in number of days from closing date).
Returnable Documents
Source: RFQ Finance laptops 6.pdf (RFQ)
(Failure to do so may result in your bid being disqualified) signature of bidder .................................. Date: ..................................... Capacity under which this bid is signed: ................................................
Evaluation Criteria
Source: RFQ Finance laptops 6.pdf (RFQ)
Phase 1: No functionality evaluation.
Phase 2: Price and Preferential Points System.
Price Points: 80 out of 100.
Specific Goals (Preference Points): 20 out of 100.
Total points: 100.
Specific goals breakdown (max 20 points):
Black ownership (EME/QSE ≥51% black-owned): 3 points. Submit CIPC registration and CSD report showing shareholding.
Women ownership (EME/QSE ≥51% women-owned): 5 points. Submit CIPC registration and CSD report.
Youth ownership (EME/QSE ≥51% youth-owned, youth up to 35 years): 5 points. Submit CIPC registration and CSD report.
Disability (EME/QSE ≥51% owned by people with disability): 5 points. Submit CIPC registration, CSD report, and medical certificate or SASSA/authority confirmation.
Locality (located in Eastern Cape): 2 points. Submit municipal rates account OR letter from councillor OR lease agreement.
Non-submission of required documents for specific goals: 0 points.
The 2022 Preferential Procurement Regulations apply (effective 16 January 2023).
Technical Specifications
Source: RFQ Finance laptops 6.pdf (RFQ)
Supply and delivery of 6 laptops for finance personnel.
Three laptop specifications:
Laptop (Qty 4): Intel Core i7-1235U, 16GB RAM, 1TB SSD, Intel Iris Xe Graphics, 15.6" Full HD IPS Touch Display, Wi-Fi 6, Bluetooth 5.2, 720p HD Webcam, 3-year warranty, Windows 11.
Laptop (Qty 1): Intel Core Ultra 7 (latest gen, vPro preferred), Windows 11 Pro 64-bit, 32GB LPDDR5X RAM, 1TB PCIe NVMe SSD, 14" WUXGA/OLED Touchscreen (anti-glare), 360° convertible, Intel Arc Graphics, 5MP+ AI camera with privacy shutter, TPM 2.0, fingerprint reader, Windows Hello, Wi-Fi 7/6E, Bluetooth 5.3+, Thunderbolt 4 USB-C, USB-A, HDMI, audio jack, minimum 10h battery, max 1.4 kg, 3-year onsite warranty.
Laptop (Qty 1): HP Pro x360 435 G10 (or equivalent), AMD Ryzen 7 7730U (2.00/4.50 GHz, 8 cores), 13.3" Full HD touchscreen (IPS, 250 nits), 16GB DDR4 RAM, 1TB PCIe NVMe SSD, Windows 11 Pro, convertible.
Delivery timelines: Bidder must provide delivery timelines in days.
Pricing Schedule
Source: RFQ Finance laptops 6.pdf
Use SBD 3.1 (Price Schedule – Firm Prices).
Only firm prices accepted; no exchange rate variations.
Submit separate schedule for each delivery point if prices differ.
Offer validity period must be filled in (days from closing).
Total price must be VAT inclusive and transferred to SBD 1.
Pricing must cover all costs including delivery and disbursements.
Mistakes/omissions in pricing are at bidder's risk.
No payment schedule or bill of quantities provided.
Financial Requirements
Source: RFQ Finance laptops 6.pdf (RFQ)
Pricing must be on SBD 3.1 (Price Schedule – Firm Prices).
Only firm prices accepted; no prices subject to exchange rate variations.
If different delivery points affect prices, submit separate pricing schedule for each.
Offer must be valid for a specified number of days from closing date.
Total price must be VAT inclusive.
Total amount must be transferred to SBD 1; failure leads to disqualification.
Pricing must include all costs (delivery fees, disbursements).
By signing, bidder warrants prices are correct, cover all specified items, and cover all obligations under contract.
Mistakes/omissions in pricing are at bidder's risk.
No bid bond or guarantee mentioned.
Compliance Requirements
Source: RFQ Finance laptops 6.pdf (RFQ)
Valid tax clearance certificate and tax compliance status document with PIN from SARS.
Business entity registration certificate (e.g., CK Document).
Certified ID copies of company directors (not older than 6 months).
Proof of address: municipal statement (≤3 months) OR lease agreement OR letter from Ward Council (rural bidders).
Full CSD registration report.
Completed SBD 4 (Declaration of Interest).
Proof of ICT equipment reseller registration with reputable distributors.
Bidders must not be persons in the service of the state.
B-BBEE: Specific goals points (20) as per evaluation criteria; no generic B-BBEE level mentioned.
No CIDB grading required.
No CIPC registration mentioned beyond company registration certificate.
Contractual Terms
Source: RFQ Finance laptops 6.pdf
This RFQ does not constitute an offer or legal relationship; it is an invitation to quote.
EC CET College may amend bid conditions, validity period, specifications, or extend closing date before closing.
College reserves the right not to accept the lowest bid, to accept any bid in whole or in part, and to award to a pure empowerment entity.
If bid accepted in part, price adjusted per pricing schedule.
This tender has strong source evidence, including source metadata and supporting tender information synced from the government tender portal.
Tenders SA is not the issuing authority. All tenders are automatically synced from the official government tender portal. Always confirm final submission details, closing dates, briefing sessions, eligibility requirements, and documents on the official government portal before applying.