Supply and delivery of 6 laptops for eastern cape cet college finance personnel

• Closing date: 14 August 2026.
• Closing time: 11:00 AM.
• No other dates (briefings, site visits, clarification deadlines) stated in the document.

• Contact Person for bidding process and specification clarity: Mr A Mgubanto.
• Email: [email protected]
• Tel: 043 753 0060
• General email: [email protected]
• Submission emails: [email protected] and [email protected]
• Physical address: Eastern Cape CET College, 10 Mfaxa Road, Mdantsane Nu1, East London, 5219.
• Website: https://ec.cetc.edu.za
• Office hours for submission: 08h00-16h30 (Monday to Friday).

• Submit via email to both: [email protected] and [email protected].
• Submission deadline: 14 August 2026 at 11:00 AM.
• Quotations must be on company letterhead or stamped with business stamp.
• Mandatory returnable documents (failure to submit leads to disqualification):
• Valid tax clearance certificate and tax compliance status document with PIN from SARS.
• Copy of business entity registration certificate (e.g., CK Document).
• Certified ID copies of company directors (not older than 6 months).
• Municipal statement of accounts (not older than 3 months) OR lease agreement (if renting) OR letter from Ward Council (rural bidders only).
• Full CSD registration report.
• Separate quotation on company letterhead.
• Completed SBD 4 (Declaration of Interest) fully.
• Proof of ICT equipment reseller registration with reputable distributors.
• Ensure bid sum on SBD.1 matches SBD 3.1; mismatch invalidates the offer.
• Complete document in non-erasable ink; pencil not acceptable.
• No errors or omissions; submission must be legible.
• Do not use correction fluid; changes must be crossed through and signed.
• Offer validity period must be stated (fill in number of days from closing date).

(Failure to do so may result in your bid being disqualified) signature of bidder .................................. Date: ..................................... Capacity under which this bid is signed: ................................................

• Phase 1: No functionality evaluation.
• Phase 2: Price and Preferential Points System.
• Price Points: 80 out of 100.
• Specific Goals (Preference Points): 20 out of 100.
• Total points: 100.
• Specific goals breakdown (max 20 points):
• Black ownership (EME/QSE ≥51% black-owned): 3 points. Submit CIPC registration and CSD report showing shareholding.
• Women ownership (EME/QSE ≥51% women-owned): 5 points. Submit CIPC registration and CSD report.
• Youth ownership (EME/QSE ≥51% youth-owned, youth up to 35 years): 5 points. Submit CIPC registration and CSD report.
• Disability (EME/QSE ≥51% owned by people with disability): 5 points. Submit CIPC registration, CSD report, and medical certificate or SASSA/authority confirmation.
• Locality (located in Eastern Cape): 2 points. Submit municipal rates account OR letter from councillor OR lease agreement.
• Non-submission of required documents for specific goals: 0 points.
• The 2022 Preferential Procurement Regulations apply (effective 16 January 2023).

• Supply and delivery of 6 laptops for finance personnel.
• Three laptop specifications:

1. Laptop (Qty 4): Intel Core i7-1235U, 16GB RAM, 1TB SSD, Intel Iris Xe Graphics, 15.6" Full HD IPS Touch Display, Wi-Fi 6, Bluetooth 5.2, 720p HD Webcam, 3-year warranty, Windows 11.
2. Laptop (Qty 1): Intel Core Ultra 7 (latest gen, vPro preferred), Windows 11 Pro 64-bit, 32GB LPDDR5X RAM, 1TB PCIe NVMe SSD, 14" WUXGA/OLED Touchscreen (anti-glare), 360° convertible, Intel Arc Graphics, 5MP+ AI camera with privacy shutter, TPM 2.0, fingerprint reader, Windows Hello, Wi-Fi 7/6E, Bluetooth 5.3+, Thunderbolt 4 USB-C, USB-A, HDMI, audio jack, minimum 10h battery, max 1.4 kg, 3-year onsite warranty.
3. Laptop (Qty 1): HP Pro x360 435 G10 (or equivalent), AMD Ryzen 7 7730U (2.00/4.50 GHz, 8 cores), 13.3" Full HD touchscreen (IPS, 250 nits), 16GB DDR4 RAM, 1TB PCIe NVMe SSD, Windows 11 Pro, convertible.

• Delivery timelines: Bidder must provide delivery timelines in days.

• Use SBD 3.1 (Price Schedule – Firm Prices).
• Only firm prices accepted; no exchange rate variations.
• Submit separate schedule for each delivery point if prices differ.
• Offer validity period must be filled in (days from closing).
• Total price must be VAT inclusive and transferred to SBD 1.
• Pricing must cover all costs including delivery and disbursements.
• Mistakes/omissions in pricing are at bidder's risk.
• No payment schedule or bill of quantities provided.

• Pricing must be on SBD 3.1 (Price Schedule – Firm Prices).
• Only firm prices accepted; no prices subject to exchange rate variations.
• If different delivery points affect prices, submit separate pricing schedule for each.
• Offer must be valid for a specified number of days from closing date.
• Total price must be VAT inclusive.
• Total amount must be transferred to SBD 1; failure leads to disqualification.
• Pricing must include all costs (delivery fees, disbursements).
• By signing, bidder warrants prices are correct, cover all specified items, and cover all obligations under contract.
• Mistakes/omissions in pricing are at bidder's risk.
• No bid bond or guarantee mentioned.

• Valid tax clearance certificate and tax compliance status document with PIN from SARS.
• Business entity registration certificate (e.g., CK Document).
• Certified ID copies of company directors (not older than 6 months).
• Proof of address: municipal statement (≤3 months) OR lease agreement OR letter from Ward Council (rural bidders).
• Full CSD registration report.
• Completed SBD 4 (Declaration of Interest).
• Proof of ICT equipment reseller registration with reputable distributors.
• Bidders must not be persons in the service of the state.
• B-BBEE: Specific goals points (20) as per evaluation criteria; no generic B-BBEE level mentioned.
• No CIDB grading required.
• No CIPC registration mentioned beyond company registration certificate.

• This RFQ does not constitute an offer or legal relationship; it is an invitation to quote.
• EC CET College may amend bid conditions, validity period, specifications, or extend closing date before closing.
• College reserves the right not to accept the lowest bid, to accept any bid in whole or in part, and to award to a pure empowerment entity.
• If bid accepted in part, price adjusted per pricing schedule.
• All communication must be in writing to [email protected].
• Bidder bears all costs of preparation and submission.
• No contract duration, termination, or penalty clauses stated.

• Phase 1: No functionality evaluation.
• Phase 2: Price (80 points) and Specific Goals (20 points).
• Specific goals breakdown as per bbbee section.
• Non-submission of required documents for specific goals results in 0 points for that goal.