Ethics risk assessment & training for land bank’s board and exco members

Closing date: 10 July 2026 at 16:00. Issue date: 03 July 2026.

SCM Contact Person: A Legwale. Email: [email protected] or [email protected]. Postal Address: P O Box 375, Pretoria, 0001. Physical Address: First Floor, Block A, Lakefield Office Park, 272 West Avenue (Corner of Lenchen Avenue and West Avenue), De Hoewes, Centurion. Web: www.landbank.co.za.

Submit bids electronically to [email protected] by the closing date and time. Late submissions will not be accepted. Bids must be submitted on the official forms provided (not re-typed). Mandatory returnable documents include: a fully completed and signed SBD 4 disclosure form, SBD 6.1 preference points claim form, proof of CSD registration, and tax compliance status (TCS) PIN or certificate. Failure to submit any mandatory document will result in immediate disqualification. Land Bank may request outstanding essential documents during evaluation, which must be provided within 5 working days or the bid will be deemed non-responsive.

Mandatory returnable documents: (1) SBD 4: Fully completed and signed disclosure form (conflict of interest declaration). (2) SBD 6.1: Fully completed preference points claim form (PPPFA 2022). (3) Proof of CSD registration. (4) Tax Compliance Status (TCS) PIN or certificate. Non-mandatory essential documents: Land Bank may request outstanding documents during evaluation, which must be provided within 5 working days. Failure to comply results in non-responsive bid. Additional documents: Vendor Accreditation Form, cancelled cheque/bank letter, CIPC registration, certified IDs of shareholders/directors, KYC documents, POPIA policy.

Scope: Conduct a comprehensive Ethics Risk and Opportunity Assessment (including Anti-Bribery, Corruption, and Fraud themes) and facilitate ethics training for 8 EXCO and 12 Board members. Assessment deliverables: (a) Ethical Culture Maturity Assessment (surveys, interviews, focus groups, tone-at-the-top evaluation), (b) Ethics Risk and Opportunity Identification & Analysis (internal/external risks, likelihood/impact/root causes, mapping to processes), (c) Ethics Risk Rating and Prioritisation (heatmap, risk register aligned to Land Bank’s framework), (d) Recommendations & Improvement Plan (actionable interventions, long-term strategies, monitoring mechanisms), (e) Methodology (project plan, tools, sampling strategy, diagnostic frameworks, POPIA compliance). Reports required: Inception Report, Ethics Culture Survey Report, Ethics Risk Register & Heatmap, Consolidated Assessment Report, Recommendations & Remediation Plan, and presentations to Executive Management/Board. Training scope: Ethical leadership, governance responsibilities, conflict of interest, gifts/hospitality, fraud/corruption risks, whistleblowing, and case studies. Delivery methods: In-person (facilitator costs, venue, materials) or virtual (platform costs, technical requirements, electronic materials). Project duration: 3 months from appointment.

Service providers must outline a clear methodology including: (a) Project plan with timelines and milestones, (b) Assessment tools (surveys, interviews, document reviews, analytics), (c) Sampling strategy, (d) Ethical culture diagnostic frameworks, (e) POPIA-compliant data confidentiality approach. Preference for integrated quantitative and qualitative methods. Training methodology must specify delivery approach (in-person or virtual), costs, and assumptions for each.

Company Experience (30 points): Submit at least two reference letters (last 10 years) demonstrating: (1) Ethics Risk/Opportunity/Maturity Assessment experience (8-10 years: 30 pts, 6-7 years: 25 pts, 4-5 years: 20 pts, 2-3 years: 10 pts), (2) Ethics Training for Board/EXCO/Senior Leadership (public or private sector). Reference letters must be on client letterhead, signed by an authorised representative, and include scope, completion date, and contact details. Key Personnel (20 points): Lead consultant must have a Master’s/Honours degree + 10+ years (20 pts), 8-10 years (15 pts), or 5-7 years (10 pts) relevant experience. Professional Memberships (20 points): Certified Ethics Officer or equivalent (10 pts) + membership in a recognised ethics/governance/compliance/risk/audit body (10 pts).

Submit a pricing schedule with: (1) Ethics Risk Assessment (once-off), (2) Ethics Training for 20 participants (EXCO + Board), (3) Any additional costs. Include subtotal, VAT, and grand total. Prices must exclude VAT (VAT shown separately). All costs (facilitation, materials, logistics, travel, etc.) must be included. Pricing must remain firm for 120 days and cover the full contract duration. Document all assumptions, exclusions, and estimated costs. Land Bank reserves the right to opt in/out of modules.

Pricing must exclude VAT, with VAT shown separately. Prices must remain firm for the contract duration (120 days validity). All costs (facilitation, materials, logistics, travel, etc.) must be included. Pricing assumptions and exclusions must be documented. Land Bank reserves the right to opt in/out of modules. Payment terms: No price adjustments will be entertained. Pricing schedule must include: Ethics Risk Assessment (once-off), Ethics Training for EXCO and Board Members (20 participants), and any additional costs. Submit a full cost breakdown as per the pricing schedule instructions.

Mandatory compliance: (1) Tax Compliance: Submit TCS PIN (via SARS e-filing) or CSD number. For consortia/JVs, each party must submit separate TCS/CSD proof. (2) Central Supplier Database (CSD) registration: Proof required (https://secure.csd.gov.za/). (3) SBD 4: Fully completed and signed disclosure form (conflict of interest declaration). (4) SBD 6.1: Fully completed preference points claim form (PPPFA 2022). (5) B-BBEE: Valid certificate from SANAS-accredited agency or sworn affidavit. (6) Company documents: Vendor Accreditation Form, cancelled cheque/bank letter, CIPC registration, certified IDs of shareholders/directors. (7) FICA: KYC documents for PEP screening. (8) POPIA: Data confidentiality/privacy compliance policy. Disqualification risks: Non-compliance with tax obligations, false declarations, tender defaulter listing, state employees/directors, or unduly high/low pricing. Foreign suppliers: Must declare RSA residency, branch, or tax liability; if none, no TCS PIN required.

B-BBEE Requirements: Submit a valid B-BBEE certificate from a SANAS-accredited rating agency or a sworn affidavit. Preference points (20 total): (1) 10 points for at least 51% black ownership, (2) 10 points for at least 51% black military veteran ownership. Complete SBD 6.1 form to claim points. Failure to submit proof results in no preference points. Fraudulent claims may lead to disqualification, contract cancellation, or legal action.

Contract terms: Successful bidder must sign SBD7 contract form. Bid is subject to PPPFA 2000, Preferential Procurement Regulations, and General Conditions of Contract (GCC). Land Bank reserves the right to amend terms of reference. Confidentiality agreement required for handling bank data. Contract duration: 3 months from appointment. Land Bank may perform due diligence on the preferred bidder, including financial analysis, legal checks, and reputational risk assessment.

Special conditions: (1) Land Bank reserves the right to amend terms of reference. (2) Due diligence may include financial analysis, legal checks, and reputational risk assessment. (3) Objective criteria for award: Compliant tax status at recommendation, CSD registration, no misrepresentation, no tender defaulter listing, no conflicts of interest, no fraud/corruption convictions, no prior contract terminations for non-performance, and reasonable pricing. (4) FICA compliance: Submit KYC documents for PEP screening. (5) POPIA compliance: Consent to processing of personal information and indemnify Land Bank against related liabilities.

General requirements: (1) Bids must be delivered by the stipulated time to the correct address. (2) Use official forms (not re-typed). (3) Comply with PPPFA and GCC. (4) Successful bidder must sign SBD7. Tax Compliance: (1) Ensure compliance with tax obligations. (2) Submit SARS-issued PIN for verification. (3) CSD registration required if no TCS PIN. (4) Consortia/JVs: Each party must submit separate TCS/CSD proof. Disqualification: No bids from state employees, companies with state-employed directors, or close corporations with state-employed members.

Three-stage evaluation: (1) Mandatory requirements (immediate disqualification for non-compliance), (2) Technical/Functionality (70-point minimum threshold; criteria include company experience, key personnel qualifications, professional memberships, and project methodology), (3) Price and Specific Goals (80/20 system). Price formula: Ps = 80(1 - (Pt - Pmin)/Pmin). Preference points: 10 for 51% black ownership, 10 for 51% black military veteran ownership. Bidders must submit SBD 6.1 form and valid B-BBEE certificate.