Provision of data governance and architecture services for merseta

• Closing date: 08 July 2026.
• Closing time: 12:00.
• No briefing sessions, site visits, or clarification deadlines are mentioned in the document.

• For SCM enquiries: Asisipho Matomane, email [email protected].
• For technical enquiries: Menzi Dlomo, email [email protected].
• Submission email: [email protected].
• No phone numbers or physical addresses are provided.

• Submit your quotation by email to [email protected].
• Use the RFQ number as the email subject.
• Ensure your submission arrives on or before the closing date and time (08 July 2026 at 12:00). Late submissions will not be considered.
• Your quotation must include the following returnable documents:

• Fully completed and signed Standard Bidding Documents (SBD) forms.
• Central Supplier Database (CSD) registration number.
• A copy of your B-BBEE certificate or affidavit.
• Pricing schedule.
• SBD 4 – Bidder’s Disclosure.
• SBD 6.1 Preference Points Claim form.
• SBD 7.1 Contract form.
• Any other mandatory documents specified.

• Quotations must be clearly marked with the RFQ number and description.
• Prices must be firm, inclusive of VAT and all related expenses (e.g., transport, accommodation).
• The quoted price is valid for a minimum of 60 days from the closing date.
• Do not commence any work before receiving an official merSETA appointment letter or purchase order.
• Failure to complete required documents may result in disqualification.

• Mandatory returnable documents include:

• Fully completed and signed SBD forms.
• CSD registration number.
• B-BBEE certificate or affidavit.
• Pricing schedule.
• Tax compliance status (must be in order on CSD).
• References for similar work (if required).

• Scope: Provision of Data Governance and Architecture services.
• Deliverables:

Data Governance:

• Data codes and data dictionary.
• Data governance framework and policy alignment.
• Data governance maturity and improvement plan.
• Data governance charter.
• Data quality reference architecture.
• Data committee.

Data Architecture:

• Current state and future state data architecture.
• Implementation and mitigation plan.
• Data sources inventory and categorization.

• Key personnel requirement: The Project Lead must be DAMA or TOGAF certified.
• Experience requirement: The bidder must demonstrate at least five years of similar experience.

• The evaluation methodology is a three-stage process: administrative compliance, technical specification compliance, then price and preference points.

• The bidder must provide:

• A detailed project plan.
• A detailed proposal.
• A brief company profile demonstrating at least five years of similar experience (verified via CSD).
• Project Lead certification: DAMA or TOGAF.
• Three signed, dated, contactable reference letters on company letterhead for similar work in the past five years.

• merSETA reserves the right to amend bid conditions, specifications, or extend the closing date, with notification via its website.
• merSETA is not obliged to accept the lowest-priced bid; award is at its discretion based on capability and compliance.
• merSETA may conduct site inspections at the bidder’s premises or client sites.
• merSETA may require additional information or documents to verify the bid, including FICA and background checks.
• Past experience with merSETA may be considered.

• Use the official merSETA pricing schedule form.
• Provide itemized pricing with quantity, unit price, and total price.
• Include a subtotal, indicate VAT at 15%, and provide a grand total.
• Declare compliance with specifications; note any deviations.
• Only firm prices are accepted.
• The form must be signed by a duly authorised representative.

• Pricing must be firm and inclusive of VAT where applicable.
• Prices must include all related expenses (transport, accommodation, etc.).
• The official merSETA quotation form must be used. If insufficient space, supplement with an additional pricing breakdown on company letterhead.
• Only firm prices are accepted; prices subject to exchange rate variations are not considered.
• Price validity: Quoted prices must remain valid for a minimum of 60 days from the closing date.
• Payment terms: merSETA will pay valid invoices within 30 days from statement date, upon presentation of a substantiated claim for satisfactory work. No payment for unproductive or duplicated time.
• No services may be rendered before acceptance of an official appointment letter or purchase order.

• Mandatory registrations and documents:

• Registration on the National Treasury Central Supplier Database (CSD) is compulsory. Provide your CSD number.
• Tax matters must be in order and reflected on CSD at the time of award.
• Submit a B-BBEE certificate or affidavit to claim preference points.
• Complete and submit SBD 4 (Bidder’s Disclosure) and SBD 6.1 (Preference Points Claim form).

• B-BBEE and preference points:

• The 80/20 preference point system applies.
• Points are awarded for specific goals as per SBD 6.1: black ownership, black women ownership, black youth ownership, white women ownership, ownership by people with disability.
• Proof required: B-BBEE certificate/affidavit, CIPC certificate, ID, or CSD record.

• Ethical and legal compliance:

• Bidders must disclose any state employment, relationships with merSETA staff, or interests in other related enterprises via SBD 4.
• Bidders must declare no collusive practices and that the bid is independent.
• Bidders listed on the Register for Tender Defaulters or List of Restricted Suppliers will be disqualified.

• The 80/20 preference point system applies.
• Points for specific goals: black ownership (6 points), black women ownership (4), black youth ownership (4), white women ownership (2), ownership by people with disability (4).
• Submit proof via B-BBEE certificate/affidavit, CIPC certificate, ID, or CSD.

• Contract terms are subject to the Public Finance Management Act, merSETA Supply Chain Management Policy, General Conditions of Contract (GCC), and any Special Conditions.
• The GCC is available on the National Treasury website.
• The quoted offer remains binding and open for acceptance during the validity period (minimum 60 days from closing).
• If the bidder withdraws the quote within the validity period or fails to fulfil the contract, merSETA may cancel and recover additional costs incurred.
• Acceptance will be communicated via email to the address supplied in the quotation.
• South African law governs the contract.
• The successful supplier may be required to sign an SLA or contract form (SBD 7.1 or SBD 7.2).
• The bidder accepts full responsibility for contract execution and risks regarding price calculations.
• Fraudulent claims may lead to disqualification, contract cancellation, cost recovery, restriction from public sector business, and criminal prosecution.

• Late submissions are not considered.
• Prices are valid for 60 days.
• CSD registration is mandatory.
• Prices must be firm and inclusive of VAT and all expenses.
• SBD 4 and SBD 6.1 must be completed.
• Submission is via email to [email protected].
• Bidders are responsible for timely submission.
• No work before official appointment or purchase order.
• merSETA may appoint multiple suppliers or award in whole or part.

• Bidders must complete SBD 4 disclosure regarding state employment, relationships with merSETA staff, and interests in other enterprises.
• Bidders must declare no collusive practices and that the bid is independent.

• Three-stage evaluation: administrative compliance, technical specification compliance, price and preference points.
• Technical compliance includes mandatory submission of project plan, proposal, company profile, Project Lead certification, and reference letters.
• Price and preference points use the 80/20 system with specific goals as outlined.