Appointment of a creative agency for the design and production of postbank’s 2026 annual report – once-off.

• Closing date and time: 08 July 2026 at 11:00am.
• RFQ issued date: 01 July 2026.
• RFQ validity period: 60 days from the closing date.
• No briefing or site visit dates are mentioned.

• Submission and enquiries email: [email protected] and [email protected].
• Physical address for delivery (if applicable): National Postal Centre (NPC), Cnr 497 Sophie de Bruyn & Jeff Masemola Streets, Pretoria, 0002.
• Reception hours: Monday to Friday, 07:30 to 16:00.
• No telephone number or department contact is provided.

• Submit your quotation by email only to [email protected] and [email protected].
• Deadline: 08 July 2026 at 11:00am. Late submissions will not be accepted.
• You must complete and sign all Annexures and Standard Bidding Documents (SBDs).
• Failure to submit to the correct email address will result in disqualification.
• Do not deliver goods or services before receiving an official Postbank Award Letter or Purchase Order.

Mandatory: Minimum 5 years' proven experience in annual report/corporate publication design; submission of a detailed company profile and portfolio; three signed reference letters from clients (on letterhead, dated within last 12 months) confirming similar services; acknowledgment and project plan demonstrating ability to meet timelines; demonstration of capability/capacity with detailed resource list and signed undertaking. Functionality: Score minimum 70/100 based on experience (40 points), references (30 points), and team qualifications (30 points).

Scope: End-to-end creative development and production of Postbank’s 2026 Annual Report (approx. 180-200 pages).

• Concept Development: Provide at least three distinct creative concepts demonstrating theme, layout, typography, imagery, and alignment with Postbank’s brand.
• Design and Layout: Full design ensuring consistency across all sections (executive messages, financials, governance, performance highlights, annexures). Include high-quality infographics and charts.
• Content Integration: Work with Postbank’s team to integrate supplied text, financial tables, and images.
• Editing and Proofing: Provide professional proofreading for accuracy, consistency, and correct grammar.
• Printing: Professionally print 40 high-quality, bound copies for the AGM with full-colour printing and durable binding.
• Additional Deliverables: Source and supply 50 executive pens and 50 A4 notebooks, both branded with Postbank logo, for the AGM.
• Mandatory Requirements: Demonstrate proven experience in annual report design, provide a portfolio, handle large-format documents (150+ pages), and offer both creative design and print production services.

• Mandatory: Minimum five years’ proven experience in annual report design or similar corporate publications.
• Submit a detailed company profile with portfolio demonstrating relevant work.
• Provide at least three signed client reference letters from the last five years, on client letterhead, with contactable referees.
• Demonstrate capability and capacity to manage end-to-end design, layout, revisions, and print production within timelines.
• Submit detailed CVs for key personnel: Creative Director, Project Manager, Copywriter, and Editor, showing relevant qualifications and experience.

• Provide professional proofreading and quality assurance to ensure accuracy, consistency, and correct grammar.
• Ensure high-quality infographics, charts, and visual elements.
• Printing must use high-quality paper, durable binding, and full-colour throughout.
• Corporate gifts (pens and notebooks) must be of high quality and align with Postbank’s corporate standards.

• Submit a full cost breakdown on company letterhead, VAT inclusive, in ZAR.
• Cost items must include concept development, design, content integration, proofing, printing, and supply of branded pens and notebooks.
• No price changes after Purchase Order/Award Letter issuance.
• Postbank will not pay upfront.

• Pricing evaluation: Only bidders meeting mandatory requirements and scoring at least 70 functionality points will be evaluated on price.
• Price accounts for 80 points under the 80/20 preference point system.
• Submit a detailed, transparent cost breakdown covering:

• Concept development (3 concepts)
• Design and layout (180-200 pages)
• Content integration, formatting, data visualization
• Proofreading, quality assurance, revisions
• Pre-press preparation and print-ready artwork
• Printing of 40 bound copies and supply of AGM branded notebooks and pens
• Any other costs (clearly itemized)

• All prices must be VAT inclusive (if VAT registered) and quoted in South African Rand (ZAR).
• No price changes after Purchase Order/Award Letter issuance.
• Postbank will not pay upfront.

• Submit valid tax clearance and company registration documents.
• Complete and sign Standard Bidding Documents (SBDs) and Annexures.
• Adhere to General Conditions of Contract as prescribed by National Treasury.
• Specific Goals (e.g., B-BBEE) account for 20 points in the evaluation.
• Ensure compliance with tax obligations.
• Bidders listed on the Register for Tender Defaulters or List of Restricted Suppliers will be disqualified.

• Postbank’s standard conditions of purchase apply.
• The recommended service provider must complete and sign Standard Bidding Documents (SBDs) and Annexures.
• No goods or services may be delivered before issuance of an official Postbank Award Letter or Purchase Order.
• The service provider warrants that pricing is error-free and commits to deliver at the quoted price.
• General Conditions of Contract as prescribed by National Treasury apply.

• The evaluation follows a three-phase process: Mandatory Requirements, Functionality, and Price & Specific Goals (80/20).
• Mandatory requirements are pass/fail; failure leads to disqualification.
• Functionality requires a minimum score of 70/100 points, assessed on bidder experience, reference letters, and team qualifications.
• Price accounts for 80 points, Specific Goals for 20 points.