Supply and maintenance of 24/7 alarm monitoring and armed response services for ppecb centurion offices

Contact Person: Siyasanga Kotshobe – Email: [email protected]. Site‑visit contacts: Magzelle Goeman – Email: [email protected] – Phone: 012 644 0385; Asanda Ngcongolo – Email: [email protected].

• Submit the quotation by 16:00 on 22 May 2026. Late submissions will be rejected.
• Quotations may be sent via email to [email protected] or uploaded to Microsoft OneDrive and shared with the same address.
• All information and documentation listed in the RFQ must be included, including the returnable documents (SBD1, SBD4, Tax Clearance, B‑BBEE certificate, Preference Point Claim Form, CSD registration proof).
• The bid must be signed and the bidder must acknowledge having read every page of the RFQ.
• Bids must remain valid for the period stated in the “Bid Validity Period” (60 days).
• Attendance at the mandatory site visit on 12 May 2026, 11:00‑12:00 is compulsory; failure to attend will render the bid non‑responsive.

Stage 1 – Compliance Evaluation: bidder must submit all returnable documents and be CSD‑registered; incomplete submissions are disqualified. Stage 2 – Mandatory Criteria: must hold a current PSIRA certificate, be registered with SAIDSA, possess a valid ICASA licence, and attend the mandatory site visit; non‑compliance leads to disqualification. Stage 3 – Functional/Technical Evaluation: weighted functional points (total 80) – references (up to 30 pts), SAIDSA proof (20 pts), office presence within 15 km (points not specified), ICASA licence (20 pts). Minimum functional threshold = 65 pts; scores below are disqualified. Stage 4 – Price and Specific Goals: if the lowest acceptable price ≥ R2 000, the 80/20 preference point system applies; if < R2 000, price alone determines award. Specific goal points (e.g., Black‑woman B‑BBEE contribution) are claimed separately. Stage 5 – Objective Criteria: PPECB may consider risk of fruitless expenditure, abnormally low bids, material irregularities, litigation status, and past performance.

Scope: 24‑hour control‑room monitoring of PPECB premises; 24/7 emergency call‑out service; response within 10‑15 minutes using a patrolling vehicle within 10 km; armed response team fully uniformed, armed and in a company‑marked vehicle; 24‑hour telephone/SMS support; accurate record‑keeping of alarm events; maintenance, repair or replacement of obsolete equipment with market‑related pricing and manufacturer warranties; Business Contingency Plan required; service coverage 24 h/7 days/365 days. Standards: SANS 2220‑1‑1 (alarm installation), SANS 10142 (electrical installation), ICASA electromagnetic standards, Telecommunications Act EMC limits, operation during power failure, real‑time timestamped event logs, high‑quality sensors, compliance with OH&S Act, valid firearm licence (Firearm Control Act 2000).

Bid must be valid for 60 days from the closing date. Pricing must be inclusive of all taxes and cover the full scope of services. No specific bond or guarantee is mentioned, but the bidder must provide a signed declaration of acceptance and be prepared to meet PPECB’s payment terms as stipulated in the contract (not detailed in the RFQ).

• Central Supplier Database (CSD) registration – must be current at bid closing.
• Private Security Industry Regulatory Authority (PSIRA) registration with a valid certificate.
• South African Intruder Detection Services Association (SAIDSA) membership for alarm installation, monitoring and armed response.
• Valid ICASA licence for radio communications.
• Valid firearm licence (Firearm Control Act 2000).
• Valid Tax Clearance Certificate or PIN.
• Valid B‑BBEE certificate or EME/QSE affidavit.
• All returnable documents (SBD1, SBD4, tax clearance, B‑BBEE, Preference Point Claim Form, CSD proof) must be completed and signed.