Appointment of a fumigation service provider for the south african state theatre (36-Month contract)

• SCM Office – Phone: 012‑392‑4019, Email: [email protected] (subject must include RFQ number).
• Submission email: [email protected].
• Physical delivery address (if required): 320 Pretorius Street, Pretoria 0001.
• SAST Information Officer – Dr Sibongiseni Mkhize, Email: [email protected], Phone: 012 392 4000 / 4283.
• Deputy Information Officer – Shiraz Ahmed, Email: [email protected], Phone: 012 392 4000.

• Submit the complete bid by email to [email protected] no later than 29 May 2026 11:00 am (late bids will be rejected).
• Email subject line must contain the RFQ number SAST/RFQ/2026-2027/360.
• Use the official SBD forms supplied – do not re‑type the content.
• All required documents (CSD registration, SBD 1, SBD 4, SBD 6.1 if claiming preference points, company registration, ID copies of directors, SARS tax PIN/TCS certificate, B‑BBEE certificate or affidavit, share certificate, POPIA consent form, GCC sign‑off) must be attached.
• If a hard copy is required, deliver to 320 Pretorius Street, Pretoria 0001.
• Price quotation must remain valid for at least 120 days after the closing date.
• Enquiries/clarifications must be emailed to [email protected] no later than 26 May 2026 16:00.
• Bids must be in English.
• Disqualification triggers: late submission, missing or incorrect documentation, inconsistent information, failure to meet mandatory experience or registration requirements, or false declarations.

• Evaluation proceeds in four phases:

1. SCM administrative compliance (completeness of documentation).
2. Mandatory requirements (experience, pest‑control registration, references, COIDA registration).
3. Technical compliance (conformance to the fumigation scope and specifications).
4. Price and specific‑goal scoring.

• Scoring: 80 points for price, 20 points for specific goals (e.g., EME/QSE status, Black ownership, female ownership, Black youth ownership, disability ownership).
• Minimum thresholds: all mandatory requirements must be satisfied before price is considered.
• Preference points are claimed on the SBD 6.1 form; supporting proof must be submitted or the points will be forfeited.
• Bidders found to be state employees, have directors who are state employees, or appear on the tender‑defaulter/restricted‑supplier registers will be disqualified.

Scope: Provide fumigation and pest‑control services for the South African State Theatre for 36 months (62 000 m²).

Services include treatment of rodents, flies, biting insects, mosquitoes, ants, cockroaches, storage‑area insects, wasps/bees, woodworms, termites and moths.

Deliverables:

• Preventative maintenance – quarterly and annual fumigation fees per square metre (rates for Years 1‑3).
• Reactive maintenance – call‑out attendance fee (first hour on site), pest‑controller labour, assistant/operator labour, travel per kilometre (rates for Years 1‑3).

Bidders must submit product/service specifications that meet the listed pest‑control standards and will be verified against the technical table in Section 4.1. Non‑compliant offers will be disqualified.

• Submit a total quotation (including VAT) that aggregates all costs – preventive fees, reactive fees, labour, travel and any other charges.
• Provide rates for Year 1, Year 2 and Year 3 and a total for the three‑year period on the official pricing schedule.
• Quote must be on company letterhead and be firm for the full contract period unless a clear adjustment mechanism (e.g., CPI) is disclosed.
• No separate delivery cost evaluation – delivery costs are part of the total price.
• The document does not specify performance bonds, guarantees or payment terms; bidders should be prepared to supply them if requested during contract negotiations.

Mandatory compliance items:

1. Register on the National Central Supplier Database (CSD) and provide the MAAA registration number.
2. Complete and sign SBD 1, SBD 4 (Bidder’s Declaration) and SBD 6.1 (Preference Points Claim Form) if claiming points.
3. Valid CIPC company registration (CK document).
4. Certified ID copies of all directors.
5. Valid SARS tax PIN or TCS certificate (apply via SARS e‑filing).
6. Valid B‑BBEE certificate or sworn affidavit (required for preference points).
7. Certified share certificate.
8. POPIA consent form signed.
9. General Conditions of Contract (GCC) initialed.
10. Proof of 5 + years experience in fumigation/pest control (company profile or CIPC documents).
11. Registration with SAPCA or PCIPC (or equivalent professional council).
12. COIDA registration (or equivalent).
13. No status as a tender defaulter or restricted supplier; no state‑employee involvement.

Foreign suppliers must complete the questionnaire and, if no RSA presence, still register on CSD.