Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Documents available on tender detail page
Tender Type
Request for Proposal
Delivery Location
Government Avenue - Acardia - Tshwane - 0001
Organization Type
GOVERNMENT
Published
19 May 2026
OCDS Reference
ocds-9t57fa-156464
The presidency seeks a service provider to support and maintain its video conferencing systems in specified boardrooms for a 3-year period. This tender is open to compliant bidders who meet ethical, legal, and disclosure requirements.
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Categories
Request for Proposal
Government Avenue - Acardia - Tshwane - 0001
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AI Document Analysis Stages
Review in progress
The information shown on this card is preliminary. Our procurement team is currently finalising the submission guidelines, evaluation criteria, technical specifications, financial requirements, and compliance sections so you have a clean, bid-ready summary to work from. Documents being finalised: TORAppointment for service provider to provide vidoe conference support and maintenance in boardroom 108 144 and 145.pdf, SBD 4_Annexure A.pdf. You don’t need to refresh — this page will pick up the updated review automatically.
19 May
2026
Tender Published
Tender was published
25 May
2026
Closing Date
Tender closing date
These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
These rules commonly apply to South African public-sector procurement.
Act 53 of 2003
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Act 108 of 1996 (s217)
This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
TORAppointment for service provider to provide vidoe conference support and maintenance in boardroom 108 144 and 145.pdf
The Presidency of South Africa seeks a service provider to support and maintain its video conferencing systems in boardrooms 108, 144, and 145 for a 3-year period. The contract includes troubleshooting, repairs, replacements, firmware upgrades, and 24/7 technical support, including standby for VIP meetings. The tender closes on May 25, 2026, and follows a multi-phase evaluation process (80/20 preference point system).
SBD 4_Annexure A.pdf
The Presidency (Northern Cape) is seeking a service provider to support and maintain its video conferencing system (boardrooms 108, 144, and 145) for 3 years. Bidders must complete the SBD4 disclosure form, declaring conflicts of interest, state employment, and compliance with ethical bidding practices.
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Median Estimate
R 1 575 517
Range
Based on 11 comparable awarded tenders. Companies with similar profiles typically bid near the median.
* Estimates are based on historical data and do not guarantee actual award values.
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Important Dates
Source: TORAppointment for service provider to provide vidoe conference support and maintenance in boardroom 108 144 and 145.pdfCompulsory briefing session: 21 May 2026, 10:00-11:00 via Microsoft Teams (Join: https://teams.microsoft.com/meet/331140622845223?p=quc7mYjcbmqd8T5Ih3, Meeting ID: 331 140 622 845 223, Passcode: zc2Xb68w). All enquiries must be submitted by 25 May 2026 at 10:00. Closing date for submissions: 25 May 2026 at 18:00.
Contact Information
Source: TORAppointment for service provider to provide vidoe conference support and maintenance in boardroom 108 144 and 145.pdfBid enquiries: [email protected]. Technical enquiries: [email protected]. Submission address: Refer to tender document for physical/email submission details.
Submission Guidelines
Source: TORAppointment for service provider to provide vidoe conference support and maintenance in boardroom 108 144 and 145.pdfSubmit the following returnable documents: (1) Signed and dated Presidency returnable project form (Annexure B) with referee contact person and number, proving experience in video conferencing support and maintenance. (2) CVs of assigned technicians, demonstrating ICT Networking and video conferencing experience. (3) For any new team members during the contract, provide detailed CVs for security clearance. Quotes must be submitted by the closing date (25 May 2026, 18:00). Late submissions will be disqualified. Validity period of the quotation is 90 days from closing date; non-response to extension requests will be deemed consent. Failure to respond to clarification requests within 3 working days may invalidate your bid. Quotes must be submitted as per the prescribed format (Annexure C).
Evaluation Criteria
Source: TORAppointment for service provider to provide vidoe conference support and maintenance in boardroom 108 144 and 145.pdfEvaluation follows a 4-phase approach: (1) Mandatory requirements: ISO 9001:2015 (quality), ISO 27001:2022 (information security), and Crestron OEM accreditation (letter <12 months old) are compulsory. (2) Disqualification: Bids not meeting administrative requirements (e.g., CSD registration, late submission, or invalid validity period) are disqualified. (3) Functional/Technical Evaluation: Minimum 65/100 points required to advance. Scoring: Company experience (0-40 points: 0-1 year=0, 2 years=30, 3+ years=40), Technician experience (0-40 points: 0-1 year=0, 2 years=15, 3-4 years=25, 5+ years=40), Technician Crestron qualification (0-20 points: no certificate=0, certificate=20). (4) Price and Specific Goals: 80 points for price, 20 points for specific goals (Women/Youth/Disability ownership, verified via CSD report). Bid awarded to highest combined scorer.
Technical Specifications
Source: TORAppointment for service provider to provide vidoe conference support and maintenance in boardroom 108 144 and 145.pdfScope: 3-year support and maintenance of video conferencing systems in Presidency boardrooms 108, 144, and 145. Key deliverables: (1) Technical support during official hours (08:00-16:30) and after-hours/weekends as required. (2) On-site standby technicians for VIP meetings (24-hour notice provided by Presidency). (3) Troubleshoot and repair equipment per Bill of Materials (Annexure A). (4) Replace faulty equipment beyond repair (quotation required prior to replacement). (5) Ensure auto-tracking cameras (12x zoom minimum), microphones, and touch panels remain fully operational. (6) Manage system configurations, firmware, and software upgrades. (7) Stock key equipment for business continuity (pricing included in bid). (8) Conduct quarterly health checks (firmware/OS/security vulnerabilities) with findings report and mitigation plan. (9) For out-of-warranty equipment: remove for OEM evaluation, supply replacement quote/fault report, and provide loan equipment. Equipment includes 4K UHD displays, moveable stands, system switching devices, control units, codecs, speakers, cameras, microphones, racks, UPS, and surge protection across all three boardrooms.
Financial Requirements
Source: TORAppointment for service provider to provide vidoe conference support and maintenance in boardroom 108 144 and 145.pdfPricing: Submit a 3-year service level agreement (SLA) billed annually in advance for maintenance and support. Standby support for VIP meetings: 50 hours/year (150 total over 3 years), billed monthly via timesheet. Unused hours roll over to subsequent years. All prices must be VAT-inclusive. Payment terms: Full payment within 30 days of valid, substantiated invoice submission. Include pricing for stocked equipment in the bid. Use Annexure C (Pricing Schedule) for submission, detailing yearly and total costs (excl. and incl. VAT).
Compliance Requirements
Source: TORAppointment for service provider to provide vidoe conference support and maintenance in boardroom 108 144 and 145.pdfMandatory: (1) ISO 9001:2015 certification (valid quality certificate). (2) ISO 27001:2022 certification (valid security certificate). (3) Crestron OEM accreditation (letter <12 months old). (4) Registered on Central Supplier Database (CSD). (5) B-BBEE compliance: Points for Women/Youth/Disability ownership (verified via CSD report). (6) Submit signed, dated Presidency returnable project form (Annexure B) with referee contact details. (7) Technician CVs and Crestron certificates (if applicable). (8) Proof of authority to sign bid (e.g., company resolution).
Contact Information
Source: SBD 4_Annexure A.pdfContact: Supply Chain Management Department of The Presidency. No specific name, email, phone, or physical address provided in the document.
Submission Guidelines
Source: SBD 4_Annexure A.pdfSubmit the SBD4 (Bidder’s Disclosure form) as a returnable document. Key requirements: Declare if the bidder, directors, trustees, shareholders, members, partners, or controlling persons are employed by the state. Declare any relationships with employees of the procuring institution (The Presidency). Declare any interests in related enterprises bidding for this contract. Failure to complete the form truthfully or disclose required information will result in disqualification. Bidders listed in the Register for Tender Defaulters or the List of Restricted Suppliers will be automatically disqualified.
Evaluation Criteria
Source: SBD 4_Annexure A.pdfEvaluation focuses on ethical and legal compliance. General criteria: Bidder (or directors/shareholders) must not be employed by the state unless disclosed. No conflicts of interest with Presidency officials or other bidders (must be declared if applicable). Bidder must not be listed in the Tender Defaulters Register or Restricted Suppliers List. No prior involvement in drafting bid specifications. Ethical criteria: No collusive bidding (e.g., price-fixing, market allocation, or bid suppression), except for joint ventures/consortia. No disclosure of bid terms to competitors before the official bid opening or award. No improper communications with the procuring institution during the bidding process.
Compliance Requirements
Source: SBD 4_Annexure A.pdfBidders must certify compliance with the following: No collusive bidding (joint ventures/consortia are exempt). No prior consultation with competitors or officials on bid terms, prices, or specifications. No involvement in drafting the bid specifications or terms of reference. Bidders must confirm no restrictive practices or corrupt activities. Non-compliance risks: Bid rejection. Reporting to the Competition Commission for investigation and potential penalties under the Competition Act. Criminal investigation by the National Prosecuting Authority (NPA). Blacklisting from public sector contracts for up to 10 years under the Prevention and Combating of Corrupt Activities Act.
Sets the constitutional standard for fair, equitable, transparent, competitive and cost-effective public procurement.
Relevant because this is a South African public-sector procurement opportunity.
Act 5 of 2000
Covers preferential procurement and preference-point systems used in public tenders.
Relevant because this is a South African public-sector procurement opportunity.
Act 12 of 2004
Supports anti-corruption controls and supplier integrity in procurement processes.
Relevant because this is a South African public-sector procurement opportunity.
Act 28 of 2024
Provides the national framework for public procurement across government.
Relevant because this is a South African public-sector procurement opportunity.
Act 2 of 2000
Supports access to tender records, award decisions and public-sector procurement information.
Relevant because this is a South African public-sector procurement opportunity.
Act 3 of 2000
Supports lawful, reasonable and procedurally fair administrative tender decisions.
Relevant because this is a South African public-sector procurement opportunity.
Address
Government Avenue - Acardia - Tshwane - 0001
Source confidence
High source confidence
Official source
eTenders.gov.za
Documents found
2
Last checked
05 Jun 2026
AI status
Enhanced
Data conflicts
None detected
This tender has strong source evidence, including source metadata and supporting tender information synced from the government tender portal.
Tenders SA is not the issuing authority. All tenders are automatically synced from the official government tender portal. Always confirm final submission details, closing dates, briefing sessions, eligibility requirements, and documents on the official government portal before applying.
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