The eastern cape department of transport invites bids from professional security service providers to secure departmental resources (plant, material, personnel, etc.) At canzibe hospital road for a period of 24 months. The contract requires 18 security officers (2 grade b supervisors and 16 grade c guards) working 12-hour shifts, along with armed response, access control, and patrol services. Bidders must meet strict compliance requirements including psira registration, nbcpss pricing, and relevant experience.
Key Requirements
Submit bid electronically via eTender Portal by 11:00 on 24 July 2026; compulsory site briefing on 07 July 2026.
Provide valid PSIRA certificate, letter of good standing, and directors' PSIRA registration (Grade A or B).
Submit minimum two SAPS-certified firearm licenses and proof of liability insurance of R5 million.
Demonstrate at least one completed security contract valued at R2 million in the last five years.
Price must follow NBCPSS rates (effective 01 March 2023) and include VAT; firm for 24 months.
Provide one patrol vehicle with proof of ownership or intent to hire, available for contract duration.
Meet 80/20 preference point system; specific goals for Black, women, youth ownership and locality.
Appointment of professional security service provider to secure and ensure the safety of departmental resources (plant, material, personnel, etc.) For canzibe hospital road for a period of twenty-four (24) months
Briefing SessionCompulsory
Date & Time
Friday, 24 July 2026 - 11:00
Venue
Department of Transport, Lujizweni No.5 Kum Bible School, Ngqeleni
Important: Attendance at this briefing session is mandatory. Bids from suppliers who do not attend may be disqualified.
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Procurement Rules & Compliance ContextThis tender may be governed by South African public procurement rules covering fairness, transparency, preferential procurement, anti-corruption, administrative justice and access to information.
9 rules
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Core procurement rules
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7
Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
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Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Constitution of the Republic of South Africa, 1996 – Section 217
Act 108 of 1996 (s217)
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This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
The Eastern Cape Department of Transport is tendering for a 24-month professional security service contract to secure resources (plant, material, personnel) at the Canzibe Hospital Road project. The contract requires 18 security personnel (2 Grade B Supervisors, 16 Grade C Guards) working 12-hour shifts, 7 days a week, along with specific equipment and patrol vehicle provisions.
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Purpose: Appoint a professional security service provider to secure departmental resources at Canzibe Hospital Road for 24 months.
Background: Security services required for Canzibe Hospital Road project, funded by Directorate, In-house Construction Unit.
Objectives: Safeguard assets and employees in line with Public Finance Management Act (PFMA) Section 45(e).
Detailed scope includes manpower, equipment, service categories, access control, physical facilities to be secured, guard services, personnel requirements, training, and operational plans.
Submit bid electronically via eTender Publication Portal (eSubmission) by 11:00 on Friday, 24 July 2026. No late, emailed, telephonic, or faxed bids accepted.
A COMPULSORY site briefing will be held on 07 July 2026 at 12:00 at Department of Transport, Lujizweni No.5 Kum Bible School, Ngqeleni.
Evaluation based on 80/20 preference point system.
80 points for price, proportionally awarded to lowest price.
Specific goals points (max 20) allocated for:
Black ownership (5 points)
Women ownership (3 points)
Youth ownership (2 points)
Locality: O.R Tambo District Municipality (10 points), Eastern Cape (5 points), Outside Eastern Cape with no satellite office (1 point)
Points calculated using Central Supplier Database (CSD) data for ownership percentages and preferred address.
Mandatory compliance items (non-responsive if not met): valid PSIRA certificate and letter of good standing, minimum two SAPS-certified firearm licenses, R5 million liability insurance, at least one completed contract valued R2 million in last 5 years, two Grade B supervisors with 3+ years experience, NBCPSS registration and good standing, COIDA/FEMA letter, one patrol vehicle, CSD registration, tax compliance, not on tender defaulters register.
Scope: Provide professional security services to secure departmental resources (plant, material, personnel) at Canzibe Hospital Road for 24 months.
Manpower: 18 security officers total: 2 Grade B Security Supervisors (one per shift) and 16 Grade C Security Guards (8 per shift).
Shifts: 12-hour day shift (06:00-18:00) and 12-hour night shift (18:00-06:00), Monday to Sunday including weekends and public holidays.
Equipment required: Patrol vehicle (with tracking), 2 firearms with valid licenses, 8 two-way radios per shift, cell phone, clocking system, access control system, metal detectors, torches, batons, handcuffs, pepper spray, occurrence books, registers.
Services include: Physical guarding of camp sites and offices, armed patrol response, access control, vehicle and personnel searches, incident reporting.
Additional requirements: Satellite internet solution (20-50Mbps, uncapped), armed response methodology, operational plan (AOP), command-and-control structure diagram, procedures manuals.
Registers: Maintain security registers neat and legible; Occurrence Book entries in blue/black ink, supervisor visits in red ink; no erasures; store completed books until contract end; vehicle inspection forms handed in by 08:00 next day.
Personnel: Supervisors must have Grade 12, Grade B PSIRA, able to lead; Guards must have Grade 12, be 18+, able to communicate; all staff must be trained, medically fit, and security cleared by SAPS.
Submit armed response methodology detailing response to emergencies.
Provide one patrol vehicle (ownership or hire with certified proof).
Submit detailed operational plan (AOP) including: one-month security plan pre-commencement, target dates, description of building/maintaining security culture, contingency plan for industrial action/loss of key staff, day-to-day rostering methodology and backup capacity.
Include schematic diagrams of command-and-control structure in bid.
Occurrence Book: Record all activities, inspections, occurrences, shift handovers, key issues, door locking/unlocking. Entries in blue/black ink; supervisor visits in red ink.
No erasures; corrections by single line and initials.
Store completed Occurrence Books until contract end.
Vehicle inspection forms completed by night shift and handed in by 08:00 next day.
Procedures manuals must be available on site and approved by employer; deficiencies must be corrected at contractor's cost.
Pricing must be in accordance with the National Bargaining Council for the Private Security Sector (NBCPSS) Provisional Pricing Guide effective 01 March 2023. Failure to comply renders bid non-responsive.
Bids must include Value Added Tax (VAT).
Firm price for two years including employee increments.
Department reserves right to verify that appointed bidder pays employees NBCPSS minimum wage.
Service provider must submit upon request: pay slips, UIF proof, proof of payment to statutory bodies, PSIRA registration status of deployed personnel.
Penalty: 5% deduction from invoice if contractor fails to produce specified registers.
Bids with unbalanced rates may be rejected if not adjusted within 7 days after notification.
Mandatory registrations: Central Supplier Database (CSD) registration prior to bid submission. Tax compliance verified via CSD/SARS.
PSIRA compliance: Submit valid PSIRA certificate ('New Certificate'), valid letter of good standing from PSIRA (valid at bid closure), and valid Directors PSIRA Registration Certificate (Grade A or B). Failure renders bid non-responsive.
Firearm licenses: Minimum two valid company firearm licenses certified by SAPS, reflecting bidder name.
Compensation: Valid Letter of Good Standing from Compensation Commissioner (COIDA) or FEMA.
Insurance: Proof of Liability Insurance to R5 million or letter of intent.
B-BBEE: Specific goals points for Black ownership, women ownership, youth ownership, disabled ownership, and locality as per CSD data.
Experience: Company must have completed at least one contract valued R2 million in last five years.
Other: Company/directors not listed on tender defaulters register; no abuse of SCM system.
All security staff must be properly trained, equipped, and security cleared by SAPS.
Wages must meet NBCPSS minimum wage; department verifies compliance.
Company and every director must be registered in terms of Section 20 of PSIRA Act 2001.
All security staff must be properly trained, equipped, and security cleared by SAPS.
Uniforms and necessary equipment provided.
Personnel must be medically fit and present acceptable appearance (no sitting, smoking, eating while on duty).
Staff must sign undertaking to refrain from actions detrimental to employer.
Wages must meet NBCPSS minimum wage; department verifies compliance.
Emergency plans and procedures must be followed; training provided.
Communication linkage with police required.
Firearm procedures: firearms kept in locked safe, daily handover via register; company must have approved firearm policy and licensed firearm with competency.
Key requirements: Proof of Liability Insurance to R5 million; patrol vehicle available for entire contract period (ownership or hire with certified proof).
Department reserves right not to award more than one security services contract advertised on 26 June 2026.
Tax compliance must be maintained throughout contract; breach may lead to procurement outside contract and recovery of damages.
Tenderer must not be listed on tender defaulters register and must not have abused SCM system.
Pricing must follow NBCPSS rates effective 01 March 2023.
General Conditions of Contract (GCC) and Department's SCM policy apply.
Contractor liable for additional costs if fails to enter contract after acceptance.
Contractor indemnifies employer against claims for damage.
No structures erected without prior written approval; no domestic housing on site.
Employer not liable for loss/damage to contractor's equipment.
Contractor must appoint personnel able to communicate in dominant local language.
Contractor must establish communication linkage with police.
Contractor must check authorization letters for removal of goods.
Contractor must submit full particulars of all security personnel upon signing SLA.
Employer may test service; contractor must replace unsatisfactory employees.
Contractor must supply and maintain all equipment per National Key Point Act where applicable.
Penalty: 5% invoice deduction for failure to produce registers.
Struanway, Struandale, Gqeberha, 6200, South Africa
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Official source
eTenders.gov.za
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Last checked
02 Aug 2026
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Enhanced
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This tender has strong source evidence, including source metadata and supporting tender information synced from the government tender portal.
Tenders SA is not the issuing authority. All tenders are automatically synced from the official government tender portal. Always confirm final submission details, closing dates, briefing sessions, eligibility requirements, and documents on the official government portal before applying.