Connaught/Amalinda Main Road - Amalinda - East London - 5100
Organization Type
GOVERNMENT
Published
11 Jun 2026
OCDS Reference
ocds-9t57fa-158905
Summary
This tender is a request for quotation (RFQ) from the eastern cape department of health for the supply and delivery of non-contracted neurosurgical equipment and consumables on a rate-based contract to frere hospital. IT is aimed at suppliers capable of providing specific neurosurgical items such as drills, forceps, shunts, and cranial access kits.
Key Requirements
Submission is via the Central Supplier Database (CSD) or e-Tender Portal only; emailed or faxed bids are not accepted.
Bidders must provide a valid SAHPRA certificate and indicate willingness to supply samples at their own cost if requested.
Tax compliance requires a SARS TCS PIN or CSD registration number; foreign suppliers may be exempt under specific conditions.
The evaluation uses the PPPFA 80/20 system (80 points for price, 20 for Specific Goals like ownership by designated groups).
Required items include Neurosurgical Drills, Bipolar Forceps, Neuro Shunts, Hakim Valve Systems, Neuro Perforators, and Cranial Access Kits.
All mandatory documents (SBD1, SBD 3.1, SBD4, SBD6.1, latest CSD report) must be completed and submitted.
The closing date is 23 June 2026 at 11:00 a.m., with price quotes valid for 90 days.
Supply and delivery of non-contracted neuro surgical equipment on rate based
Briefing Session
Date & Time
Tuesday, 23 June 2026 - 11:00
Venue
null
Requirements & Eligibility
Eligibility Criteria
Nb: this RFQ is advertised on csd, reason to publish on e-tender portal is to reach a wider scope of role players in the market. Those suppliers responding on csd must use RFQ document specification/pricing schedule and ensure the quoted price total on csd corresponds with the total price on the RFQ document. NO email/courier submission accepted. Responses must be made on either csd or on e-tender portal.
Document read. The full tender notice and its supporting documents are read end-to-end. Key sections, requirements, dates, and contact details are identified and pulled into a working summary you can act on.
Compliance review. The working summary is checked against South African procurement standards — PFMA, PPPFA, B-BBEE, CIDB, local content, and preferential procurement — so nothing critical is missed before you start your bid response.
Procurement Rules & Compliance ContextThis tender may be governed by South African public procurement rules covering fairness, transparency, preferential procurement, anti-corruption, administrative justice and access to information.
9 rules
These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
Core procurement rules
These rules commonly apply to South African public-sector procurement.
7
Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
high
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Constitution of the Republic of South Africa, 1996 – Section 217
Act 108 of 1996 (s217)
high
This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
The Eastern Cape Department of Health (Frere Hospital) invites quotes for the supply and delivery of non-contracted neuro surgical equipment and consumables on a rate-based contract. The tender closes on 23 June 2026 at 11:00 AM UTC. Submissions must be made via the CSD or e-Tender portal, with no emailed or faxed documents accepted. The evaluation follows a 4-stage process (administrative compliance, non-negotiable requirements, price & B-BBEE goals, and sample evaluation if necessary), with an 80/20 preference point system (80 points for price, 20 for specific goals like HDI, women, youth, disability, military veterans, and locality ownership). The scope includes items like neurosurgical drills, bipolar forceps, intracranial monitors, neuro shunts, Hakim valve systems, neuro perforators, and cranial access kits. Quantities may vary based on demand and budget.
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* Estimates are based on historical data and do not guarantee actual award values.
Bid-ready summary. The submission guidelines, evaluation criteria, technical, financial, and compliance sections are refined into professional, easy-to-scan prose. This is the final version you can rely on when preparing your bid or briefing your team.
We refine every tender document through these stages so you can brief your team and prepare your bid with confidence. Anything marked as "in progress" will be upgraded automatically — no action required from you.
Document read
Compliance review
Bid-ready summary
Supply and delivery of non-contracted neuro surgical consumables/accessories on a rate-based contract to Frere Hospital.
Submit your RFQ response documents via the Central Supplier Database (CSD) or e-Tender Portal only. Emailed or faxed submissions will not be accepted.
Ensure all required returnable documents are completed and signed: Invitation to Quote (SBD1), Pricing Schedule (SBD 3.1), Declaration of Interest (SBD 4), Preferential Points Claim (SBD 6.1), and latest CSD report.
Provide your VAT registration number and LOGIS number (if applicable).
Foreign suppliers must complete a questionnaire regarding RSA residency, branch, income, and tax liability. If answers are all "no," a SARS TCS PIN is not required.
Late submissions will not be considered.
Evaluation Criteria
Source: RFQ_Neuro_Surgical_Equipment.pdf (RFQ)
Evaluation occurs in four stages:
Administrative compliance: Check that all required forms (SBD1, SBD 3.1, SBD4, SBD6.1) and the latest CSD report are submitted.
Compliance with non-negotiable requirements: Must attach a valid SAHPRA certificate and indicate willingness to supply samples at own cost if requested.
Price and Specific Goals points: Uses the PPPFA 80/20 system (Price = 80 points, Specific Goals = 20 points).
Sample evaluation: May be requested from recommended bidders only.
Specific Goals points are allocated for: Historically Disadvantaged Individuals (4), Women (4), Youth (4), Disability (4), Military Veterans (2), Locality (2). Proof of ownership (CIPRO certificate) and supporting documents required.
Price scoring formula: Ps = 80(1 - (Pt - Pmin)/Pmin), where Pt is your price and Pmin is the lowest acceptable tender price.
Technical Specifications
Source: RFQ_Neuro_Surgical_Equipment.pdf (RFQ)
Scope: Supply and delivery of non-contracted neuro surgical consumables/accessories on a rate-based contract to Frere Hospital.
Quantities may increase or decrease subject to demand and budget availability.
Suppliers must declare they have the capacity and capability to supply and deliver.
Goods must conform to standards mentioned in the bidding documents.
The purchaser may inspect premises and test supplies; costs for non-compliant items are borne by the supplier.
Packing must prevent damage during transit and comply with special requirements.
Quality Management
Source: RFQ_Neuro_Surgical_Equipment.pdf (RFQ)
Goods must conform to standards specified in the bidding documents.
The purchaser may inspect the supplier's premises and records at reasonable hours.
Pre-bid testing costs are borne by the bidder.
If inspections or tests are required, the purchaser will arrange and cover costs for compliant items; supplier bears costs for non-compliant items.
Non-compliant supplies may be rejected and must be replaced at supplier's cost.
Packing must prevent damage during transit and comply with special requirements.
Pricing Schedule
Source: RFQ_Neuro_Surgical_Equipment.pdf (RFQ)
Submit a signed Pricing Schedule (SBD 3.1).
Price validity: 90 days from the closing date.
Quote must include unit prices per item, packaging indication, and VAT inclusive total.
Financial Requirements
Source: RFQ_Neuro_Surgical_Equipment.pdf (RFQ)
Submit a signed Pricing Schedule (SBD 3.1) with your quoted prices.
Price validity: 90 days from the closing date.
Quote must include unit prices per item, packaging indication, and VAT inclusive total.
Prices must not vary from the bid quotation unless authorised.
Payment terms: Purchaser will pay within 30 days after invoice submission, in Rand.
Compliance Requirements
Source: RFQ_Neuro_Surgical_Equipment.pdf (RFQ)
Tax compliance: Provide SARS TCS PIN or CSD registration number. Foreign suppliers may be exempt if they have no RSA presence/income.
Central Supplier Database: Must be registered and submit latest CSD report.
B-BBEE: Points claimed for specific goals require proof (CIPRO certificates, medical proof for disability, veteran status, municipal account/lease for locality).
SAHPRA certificate: Must be valid and indicate if you are a sole supplier, manufacturer, distributor, or agent.
Declaration of Interest (SBD4) must be completed, disclosing any state employment or conflicts.
Entities listed on the Register for Tender Defaulters or List of Restricted Suppliers are disqualified.
State employees, companies with state-employed directors, or close corporations with state-employed members are ineligible.
Contractual Terms
Source: RFQ_Neuro_Surgical_Equipment.pdf (RFQ)
General Conditions of Contract (GCC) apply and cannot be amended. Special Conditions of Contract (SCC) prevail in case of conflict.
Key clauses include: definitions, application, standards, use of contract documents, patent rights, performance security, inspections, packing, delivery, insurance, transportation, incidental services, spare parts, warranty, payment, prices, contract amendments, assignment, subcontracts, delays, penalties, termination for default, anti-dumping duties, force majeure, termination for insolvency, dispute settlement, limitation of liability, governing language (English), applicable law (South African), notices, taxes and duties, National Industrial Participation Programme, and prohibition of restrictive practices.
Performance security may be required within 30 days of award, in the form of a bank guarantee or certified cheque.
Warranty: Goods are new, unused, with a 12-month warranty from delivery or 18 months from shipment.
Payment: Within 30 days of invoice, in Rand.
Penalties for delays may be imposed based on the prime interest rate.
Termination possible for default, corrupt practices, or insolvency.
Section
Source: RFQ_Neuro_Surgical_Equipment.pdf (RFQ)
Evaluation stages: Administrative compliance, non-negotiable requirements, price and specific goals points, sample evaluation (if necessary).
Department of Health, Bisho Central, Bhisho, 5605, South Africa
Document-Backed
Source Snapshot Available
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Source confidence
High source confidence
Official source
eTenders.gov.za
Documents found
1
Last checked
12 Jun 2026
AI status
Enhanced
Data conflicts
None detected
This tender has strong source evidence, including source metadata and supporting tender information synced from the government tender portal.
Tenders SA is not the issuing authority. All tenders are automatically synced from the official government tender portal. Always confirm final submission details, closing dates, briefing sessions, eligibility requirements, and documents on the official government portal before applying.