Lifeguard services for mnquma local municipality (bid MNQ/SCM/30/26-27)

Mnquma Local Municipality invites bids for the appointment of a service provider to render lifeguard services. The project involves providing 20 lifeguards, lifesaving equipment, transport, and accommodation.

Closing date: 24/08/2026 at 12H00. No other dates (briefings, site visits, clarification deadlines) are stated in the document.

Bidding procedure enquiries: Mrs. Y Mqingwana, Manager: Supply Chain Management, tel (047) 050 1156, email [email protected].

Technical enquiries: Ms. N Zukulu, Satellite Administrator, tel 047 050 1369 / 064 536 2553, email [email protected].

Submission address: Mnquma Local Municipality, No. 61 Blyth Street, Rev Tiyo Soga Building, Butterworth, 4960.

Submission channel: hand-deliver to the bid box at Mnquma Local Municipality, No. 61 Blyth Street, Rev Tiyo Soga Building, Butterworth, 4960. The box is open 24 hours a day, 5 days a week.

Envelope: sealed, endorsed on the front with the bid number (MNQ/SCM/30/26-27) and project name; on the back with company name, address, contact person and contact details.

Format: bids must be submitted on the official forms, not re-typed. Only original tender documents are accepted. Initial every page.

Returnable forms: complete and sign all MBD forms 1-9, the tender offer, and the supporting schedules (resolution of directors/members, certificate of authority for partnerships/consortiums/joint ventures, list of other documents).

Disqualification risks: late, incomplete, unsigned, faxed, couriered or emailed tenders are rejected. Missing certified copies of certificates, missing proof of experience, or failure to submit required attachments leads to disqualification. Fraudulent information results in blacklisting for five years.

Validity: the tender offer must remain valid, irrevocable and open for acceptance for 90 days from the closing date.

Required documents include: proof of company experience (signed reference letters with appointment letters), CVs of key staff with certified certificates, proof of ownership of lifesaving equipment, methodology, full CSD report, fully completed and signed tender forms (MBD 1-9), signed partnership/consortium/joint venture agreement if applicable, and all parties registered on CSD.

Two-stage evaluation:

Stage 1 – Administrative compliance: bidders failing to meet mandatory and other bid requirements are deemed non-responsive and excluded from further evaluation.

Stage 2 – 80/20 preference point system (Preferential Procurement Regulations 2022):

• Price: 80 points
• Specific goals: 20 points (promotion of South African owned enterprises)

Proof for specific goals: fully completed and signed MBD 6.1 and a full CSD report not older than one month. No points are awarded if proof is not submitted.

The 80/20 system applies because the estimated value does not exceed R50 million (all applicable taxes included).

Tie-breaking: if two or more bidders score equal total points, the bidder with the highest points for specific goals wins; if still tied, the award is decided by drawing lots.

Scope: appointment of a service provider to render lifeguard services.

Staffing: 20 lifeguards, each holding a Lifeguard Award Certificate with a minimum of three years' experience. Staff must be employed by the bidding company.

Lifesaving equipment (quantities as specified): 4 whistles, 4 rescue boards, 4 fins, 8 flags, 8 torpedoes, 4 first aid boxes.

Proof of ownership: signed letter on company letterhead confirming ownership of the equipment.

Methodology: bidders must demonstrate how they will manage the project, handle risk, and meet turnaround times.

Experience: bidder must have successfully completed at least 3 projects in rendering lifeguard services, evidenced by signed reference letters and appointment letters.

CVs: detailed CVs for key staff with original certified copies of certificates (not older than 6 months); certified copies of certified copies are not accepted.

Bidders must demonstrate how they will manage the project, handle risk, and meet turnaround times. The methodology should cover project management approach, risk management, and delivery schedules.

Company experience: bidder must have successfully completed at least 3 projects in rendering lifeguard services, evidenced by signed reference letters and appointment letters.

Key staff: 20 lifeguards with Lifeguard Award Certificates and a minimum of three years' experience. Staff must be employed by the bidding company. Detailed CVs with original certified copies of certificates (not older than 6 months) are required; certified copies of certified copies are not accepted.

Goods and services must conform to the standards in the bidding documents and specifications. The supplier must permit the purchaser to inspect records relating to performance and have them audited. Pre-bidding testing, if any, is for the bidder's account. If inspection is a bid condition, the bidder's premises must be open for inspection during production or execution.

Pricing schedule: lifeguards' services (20), lifesaving equipment (04), transport (01), accommodation (20). All prices must include VAT and all applicable taxes, and must cover all expenses, disbursements, and costs. Prices are firm and final. Strict delivery dates will be observed and penalties imposed for late deliveries.

Pricing schedule (MBD 3.1 and MBD 3.3): firm prices only; non-firm prices (including those subject to exchange rate variations) are not considered.

Price items: lifeguards' services (20), lifesaving equipment (04), transport (01), accommodation (20).

All prices must include VAT and all applicable taxes, and must cover all expenses, disbursements, transport, overheads, accommodation, general risks, liabilities and profit. Prices are final and binding.

Strict delivery dates are observed; penalties are imposed for late deliveries.

The tender offer must remain valid for 90 days from the closing date.

CSD: bidders must be registered on the Central Supplier Database and submit a full CSD report not older than one month. For partnerships/consortiums/joint ventures, all parties must be registered.

Tax: valid Tax Compliance Status (TCS) PIN or CSD number required; original Tax Clearance Certificate must be submitted (certified copies not accepted). Each party in a consortium/joint venture must submit a separate TCS certificate/PIN/CSD number.

State service: no bids from persons in the service of the state.

Integrity: bidder and directors must not be listed on the Register of Tender Defaulters or the National Treasury's Database of Restricted Suppliers, and must not have been convicted of fraud or corruption in the past five years.

Municipal arrears: bidder and directors must not owe municipal rates, taxes or service charges in arrears for more than three months; bidders within Mnquma jurisdiction are verified with the revenue section.

Returnable forms: MBD 4 (Declaration of Interest), MBD 8 (Declaration of Past SCM Practices), MBD 9 (Certificate of Independent Bid Determination), and all other MBD forms 1-9 must be completed and signed.

Partnerships/consortiums/joint ventures: signed agreement must be submitted; Schedule 1 (resolution of directors/members) or Schedule 2 (certificate of authority) as applicable.

Specific goals: the promotion of South African owned enterprises is allocated 20 points. Proof required: fully completed and signed MBD 6.1 and a full Central Supplier Database Report (CSD) not older than one month. No points are claimed if proof is not submitted.

The tender offer shall remain valid, irrevocable, and open for written acceptance for 90 days from the closing date. The tenderer may request withdrawal in writing, but withdrawal in contravention may result in liability for additional expenses incurred by the municipality. The tender is subject to the Mnquma Local Municipality's Supply Chain Management Policy and Combating of Abuse of the Supply Chain Management System Policy.

Conditions of acceptance: the municipality is under no obligation to accept any proposal and reserves the right to accept the whole or any part. No tenders will be considered from persons in the service of the state. The bidder or its directors must not be listed on the Register of Tender Defaulters. The bidder must not have abused the SCM system or failed to perform on previous contracts. Late, incomplete, unsigned, faxed, couriered, or emailed tenders will not be accepted. The tender offer must remain valid for 90 days. The award may be subject to price negotiation. The municipality reserves the right to extend the tender period. Preferred bidders must furnish CK/company registration, certified ID copies, Tax Compliance Status PIN, and a certificate from the municipality confirming no arrears.

Bidders must have successfully completed 3 projects in rendering lifeguard services, with signed reference letters and appointment letters as proof. Key staff must include 20 lifeguards with Lifeguard Award Certificates and a minimum of three years' experience, with detailed CVs and original certified copies of certificates (not older than 6 months). Bidders must provide proof of ownership of lifesaving equipment including 4 whistles, 4 rescue boards, 4 fins, 8 flags, 8 torpedoes, and 4 first aid boxes, with a signed letter on company letterhead. Bidders must demonstrate methodology for project management, risk management, and turnaround times. A full CSD report not older than one month is required. Only original tender documents will be accepted. All tender forms must be fully completed and signed. In the case of partnerships/consortiums/joint ventures, a signed agreement must be submitted and all parties must be registered on the Central Supplier Database.

Evaluation is conducted in two stages: Stage 1 – administrative compliance (bidders not meeting mandatory requirements are deemed non-responsive); Stage 2 – 80/20 preference point system (price = 80 points, specific goals = 20 points). The 80/20 system applies as the estimated value does not exceed R50 million.