Hosting and maintenance of municipal website for a period of three years

• Closing date: 08/09/2026, closing time 12H00. Bids must be deposited in the tender box before this time.
• No other dates (briefings, site visits, clarification deadlines) are stated in the document.

• Technical enquiries: Ms. T Ntshonga (Acting Manager ICT), phone 047 050 1345 / 083 987 5718, email [email protected].
• SCM enquiries: Mrs. Y Mqingwana (Manager: Supply Chain Management), phone 047 050 1156 / 072 698 6085, email [email protected].
• Submission address: Tender box at Mnquma Local Municipality, No. 61 Blyth Street, Rev. Tiyo Soga Building, Butterworth, 4960.

• Submission channel: Bids must be deposited by hand into the tender box at Mnquma Local Municipality, No. 61 Blyth Street, Rev. Tiyo Soga Building, Butterworth, 4960, before the closing date and time.
• Envelope: Must be sealed and clearly marked with the bid number and project name on the front; the back must show company name, address, contact person and contact details.
• Disqualification risks: Late, couriered, faxed or emailed tenders are not accepted under any circumstances. Bids must be on official forms (not re-typed). Each page must be initialled. The tender offer must remain valid for 90 days from closing date.
• Returnable documents: MBD 1 (Invitation to Bid), MBD 2 (Tax Clearance), MBD 3.1 and 3.3 (Pricing Schedules), MBD 4 (Declaration of Interest), MBD 6.1 (Preference Points Claim), MBD 7.1 (Contract Form), MBD 8 (Declaration of Past SCM Practices), and MBD 9 (Certificate of Independent Bid Determination) — all must be fully completed, signed and submitted. Also required: full CSD report (not older than one month), CK/company registration, certified ID copies (not older than six months), tax compliance status PIN, and proof of no municipal arrears.
• Additional attachments: Proof of professional experience (two reference letters with appointment letters), academic qualifications with certified copies, joint venture agreement where applicable, and any other mandatory documents per the advert.
• Fraudulent information leads to blacklisting for five years.

• Proof of experience, qualifications, CSD report, MBD forms, joint venture agreement, other mandatory documents.

• Evaluation is conducted in two stages.
• Stage 1: Administrative compliance — bidders that do not meet mandatory and other bid requirements are deemed non-responsive and will not proceed.
• Stage 2: Evaluation under the 80/20 preference point system per Preferential Procurement Regulations 2022.
• Price: 80 points.
• Specific goals: 20 points — the only specific goal is the promotion of South African owned enterprise, requiring a fully completed and signed MBD 6.1 and a full CSD report not older than one month. No points are awarded if proof is not submitted.
• Bidders failing to submit proof for claimed specific goals will not receive those points. The municipality may verify any claim.
• In case of equal scores, the bidder with the highest specific goals points wins; if still tied, award is decided by drawing of lots.

• Scope: Hosting and maintenance of the municipal website (mnquma.gov.za) for a period of three years.
• Required work includes website hosting for each of the three years, implementation (migration and handover management, plus implementation costs), training of content managers (15) and ICT admins (10), domain hosting for each year, preventative maintenance, and support and maintenance (telephone, online and remote support at hourly rates).
• Experience requirement: Successful completion of at least two projects in hosting and maintenance of websites, with signed reference letters and appointment letters.
• Personnel: Project Manager or Web Developer with NQF level 6 in Web Authoring and at least five years' experience. Detailed CVs with original certified copies of qualifications (not older than six months) must be submitted.

• Minimum two completed hosting/maintenance projects with reference letters and appointment letters.
• Project Manager or Web Developer: NQF level 6 in Web Authoring with five years' experience.
• Certified copies of qualifications (≤6 months old) with CVs.
• Joint venture agreement for consortia.

• Contract includes provisions for use of contract documents and inspection.
• Compliance with detailed specification in Annexure A required.

• Pricing items: website hosting (3 years), implementation (migration/handover + costs), training (15 content managers, 10 ICT admins), domain hosting (3 years + preventative maintenance), and support (telephone/online/remote hourly rates).
• Prices inclusive of VAT and all taxes; firm prices only.

• Pricing schedule (MBD 3.1 / 3.3) must be completed with firm prices only; non-firm prices (including those subject to exchange rate variations) will not be considered.
• All prices must be inclusive of VAT, customs or excise duty, and any other duties, levies or taxes, as well as all expenses, transport, overheads, and profit.
• The total offer must be stated inclusive of VAT and all other charges.
• Payment terms: The municipality undertakes to make payment within 30 days after receipt of an invoice accompanied by a delivery note (per contract form).
• The tender offer must remain valid for 90 days from the closing date.

• CSD registration: Full Central Supplier Database report not older than one month is required. All parties in a joint venture/consortium must be registered on CSD.
• Tax compliance: Bidders must have a valid Tax Compliance Status PIN (TCS) or CSD number. A SARS tax clearance certificate is required; original only — certified copies are not acceptable. For joint ventures, each party must submit a separate TCS/CSD.
• B-BBEE: Preference points are claimed under specific goals (South African owned enterprise) via MBD 6.1, proof required as stated.
• No bids from persons in the service of the state.
• Bidders must not be listed on the Register of Tender Defaulters or National Treasury's restricted supplier database.
• A certificate from the municipality (or other municipality) confirming no arrears for rates, taxes or municipal charges for more than three months.
• Joint venture/consortium: signed agreement required (Schedule 2 form), and all parties must be registered on CSD.

• Offer valid 90 days; withdrawal at discretion; liability for costs.
• Subject to SCM and Abuse policies.

• Municipality can accept/reject any proposal; no obligation to accept.
• No bids from state employees; no tender defaulters.
• No previous SCM abuse.
• Submission rules and validity period.
• Possible price negotiation.
• Blacklisting for fraud.

• Mandatory experience and qualification proof as above.
• Full CSD report ≤1 month.
• Complete MBD forms.
• Joint venture agreement for consortia.
• Preferred bidders: CK/registration, ID copies, tax PIN, municipal arrears certificate.

BID NO. Description Evaluation Criteria Closing Date

MNQ/SCM/24/26-27 Hosting and Maintenance of Municipal 80/20 Date: 08/09/2026

Evaluation Criteria: The evaluation will be conducted in two (02) stages namely

Stage 1: Administrative compliance

will not be eligible for further evaluation and will be deemed as non-responsive.

Stage 2: Evaluation in terms of the 80/20 preference point systems prescribed in Preferential Procurement Regulations

Price=80 points,

Specific goals =20 points

Specific goals points Proof Required to score points

The specific goals allocated points in

B: No points will be claimed by the bidder if it fails to submit proof required to score points for specific goal

for preference points for specific goals.

Definitions and directives applicable in respect of specific goals, as

1.1 The following preference point systems are applicable to all bids

the 80/20 system for requirements with a Rand value of up to R50 000 000 (all applicable taxes

the 90/10 system for requirements with a Rand value above R50 000 000 (all applicable taxes

therefore the 80/20 preference point system shall be applicable.

1.3 Preference points for this bid shall be awarded for

(b) Specific goals

1.4 The maximum points for this bid are allocated as follows

Specific goals of contribution 20

Total points for Price and Specific Goals must not 100

1.5 Failure of a bidder to submit proof of specific goals claimed will be interpreted to mean that

preference points for specific goals are not claimed.

time subsequently, to substantiate any claim in regard to preferences, in any manner required by