Provision of once-off medical surveillance services for 54 municipal general workers in sakhisizwe local municipality

Closing date: 08 June 2026 at 12:00. No site inspection or compulsory briefing session.

Bid procedure enquiries: Ms Y.Tofile, Finance Department/SCM Unit, Tel: 045 931 1011, Fax: 045 931 1361, Email: [email protected]. Technical enquiries: Miss Nolwazi Langben, Tel: 047 877 5200, Fax: 047 877 0000, Email: [email protected]. Submission address: Sakhisizwe Local Municipality, Budget Office, 15 Maclear Road, Elliot, 5460.

Submit bids in sealed envelopes clearly marked with 'Bid No: SLM/SCM/69/2025/2026 - MEDICAL SURVEILLANCE FOR MUNICIPAL GENERAL WORKERS' and the bidder’s name and address. Deliver to: Sakhisizwe Local Municipality, Budget Office, 15 Maclear Road, Elliot, 5460. Deadline: 08 June 2026 at 12:00. Late bids will be rejected. Bids may not be faxed or emailed. Use official bid forms provided (do not re-type). Complete all forms in black ink; corrections must be lined through and initialed. Unbound/rebound documents may be disqualified. Withdraw bids in writing before the deadline. Failure to submit complete bid documents may result in disqualification.

Evaluation uses the 80/20 Preferential Procurement Regulations 2022 system: 80 points for price (lowest bidder gets full points), 20 points for specific goals (B-BBEE, locality, etc.). Technical criteria (100 points total): Company experience (60 points): 60 points for 3+ public sector medical surveillance projects (attach appointment letters), 30 points for 2 projects, 0 points for 1 project. Required certificates (40 points): 20 points for valid calibration certificate for instruments/testing machines (attach certified copy), 20 points for valid HPCSA registration as Medical Practitioner/Occupational Nurse (attach certified copy). Municipality reserves the right to accept the lowest or any bid, or part thereof.

Scope: Once-off medical surveillance for 54 municipal general workers. Deliverables: General physical observations, urine tests, vision tests, blood tests, chest X-ray tests, audiometry (hearing) tests, spirometry (lung function) tests, and additional tests as recommended by Occupational Medical Practitioner. Services must include: On-site mobile unit, on-site registered Occupational Doctor and Nurse, medical reports and certificates for each employee, trend analysis and recommendations, vaccination of employees. All testing equipment must have valid calibration certificates. Purpose: Ensure employees are fit for work, prevent adverse health effects from work/environment, and establish baseline medical data for hazard-exposed employees. Compliance with Occupational Health and Safety Act Regulation 8 required.

Bidders must provide details of past experience in similar projects, including: description, contract value, employer name, and contactable references. Technical evaluation awards points for: 3+ public sector medical surveillance projects (60 points), 2 projects (30 points), or 1 project (0 points). Required: Valid HPCSA registration for Medical Practitioner/Occupational Nurse (20 points) and valid calibration certificates for testing equipment (20 points). Attach certified copies of all certificates.

All testing equipment must have valid calibration certificates (20 points awarded for submission of certified copy). Services must include on-site mobile unit, registered Occupational Doctor and Nurse, and medical reports/certificates for each employee. Inspections: Premises must be open for inspection by municipality representatives at reasonable hours. Costs of inspections/tests are borne by the municipality if supplies/services comply, or by the supplier if they do not. Non-compliant supplies/services may be rejected and must be replaced at the supplier’s cost.

Bidders must include 15% VAT in bid prices. Fixed rates apply; no contract adjustments allowed. Pricing must be submitted on official bid forms. Payment terms: Invoices must be accompanied by delivery notes; payment within 30 days of submission. Performance security may be required within 30 days of contract award.

Include 15% VAT in bid prices. Fixed rates apply; no contract adjustments allowed. Penalties: 10% of invoice amount may be withheld for failure to deliver as specified. Payment terms: Invoices must be accompanied by delivery notes; payment within 30 days of submission. Performance security may be required within 30 days of contract award (form: bank guarantee, irrevocable letter of credit, or cashier’s/certified cheque). Municipal rates and taxes must be paid; rates clearance certificate (not older than 3 months) required if property is leased.

Tax compliance: Submit valid Tax Clearance Certificate (TCS) or SARS PIN. If no TCS, provide CSD number. CSD Report (not older than 3 months) required. B-BBEE: Submit B-BBEE Status Level Verification Certificate or sworn affidavit (for EMEs/QSEs) to qualify for preference points. Foreign suppliers: Complete pre-award questionnaire (Part B:3). All bidders must complete and sign MBD1-9 forms. No bids accepted from persons in the service of the state. Consortia/joint ventures: Each party must submit separate TCS/PIN/CSD. Professional registration: Valid HPCSA registration for Medical Practitioner/Occupational Nurse required.

Compliance with Occupational Health and Safety Act Regulation 8 is mandatory. Medical surveillance must include: general physical observations, urine tests, vision tests, blood tests, chest X-ray tests, audiometry (hearing) tests, spirometry (lung function) tests, and additional tests as recommended by an Occupational Medical Practitioner. Purpose: Ensure fitness for work, prevent health risks from work/environment, and establish baseline medical data for hazard-exposed employees.

Contract period: Once-off. No contract adjustments allowed; rates are fixed. Penalties: 10% of invoice amount may be withheld for failure to deliver as specified. Performance security: Required within 30 days of contract award (bank guarantee, irrevocable letter of credit, or cashier’s/certified cheque). Payment terms: Invoices must be accompanied by delivery notes; payment within 30 days. Contract governed by South African law and General Conditions of Contract (GCC). Disputes resolved via mediation or South African courts. Termination: Possible for default, insolvency, or force majeure. Liability limited to contract price except for willful misconduct or criminal negligence.

Technical evaluation (100 points): Company experience (60 points): 60 points for 3+ public sector medical surveillance projects (attach appointment letters), 30 points for 2 projects, 0 points for 1 project. Required certificates (40 points): 20 points for valid calibration certificate for instruments/testing machines (attach certified copy), 20 points for valid HPCSA registration as Medical Practitioner/Occupational Nurse (attach certified copy). Financial evaluation: 80/20 Preferential Procurement Regulations 2022 system (80 points for price, 20 points for specific goals like B-BBEE and locality). Municipality reserves the right to accept the lowest or any bid, or part thereof.