Appointment of a service provider for real estate agents refresher panel (3-Year contract)

The contractor must meet the following criteria:

• Be a duly incorporated company in South Africa.
• Demonstrate capability to render the required real estate services.
• Comply with Broad-Based Black Economic Empowerment (B-BBEE) laws and Land Bank’s B-BBEE policies.
• Hold all necessary approvals, licenses, registrations, and authorisations to perform the services.
• Ensure staff operate as independent contractors (not deemed employees of Land Bank).
• If sub-contractors are used, ensure they are adequately insured for risks related to their services.
• Obtain Land Bank’s prior written consent for any change in effective control of the company.

Scope and deliverables:

• Appointment as a service provider for a panel of real estate agents refresher for a three-year period.
• Services must be rendered in strict accordance with the agreement and Land Bank’s policies, manuals, and directives.
• Time is of the essence: delays in performance may constitute a breach.
• Contractor must exercise diligence, care, and skill in all aspects of service provision.
• Services must align with sound and generally accepted industry practices.
• Contractor is responsible for correcting deficiencies at its own cost, unless caused by Land Bank.
• Must adhere to all written directions and instructions issued by Land Bank.
• Performance reviews will be conducted jointly with Land Bank to measure compliance and quality.

Pricing and payment terms:

• Invoices must be submitted on a deliverable basis and include: 'Tax Invoice' label, Land Bank VAT number (4560121081), Contractor’s VAT number, invoice number, date, description of services, amount excluding VAT, and banking details.
• Payment due within 30 days of invoice submission.
• Disbursements for travel and subsistence are reimbursable only if they comply with:
• Hotel/guest house: maximum R1,300 per person per night (3-4 star rated; excess requires Land Bank’s written approval).
• Domestic air travel: economy class only.
• Car hire: B Class vehicle only.
• Use of own car: reimbursed at AA rate per km.
• All amounts are exclusive of VAT unless otherwise agreed in writing.
• Land Bank may dispute charges and withhold payment until resolution. Contractor may not suspend services during disputes.
• Cost Schedule (Annexure B) defines consideration payable; amendments require mutual written agreement.

Mandatory compliance:

• Full adherence to all applicable South African legislation, including but not limited to: B-BBEE Act and Codes of Good Practice, Public Finance Management Act (PFMA), Labour Relations Act, Basic Conditions of Employment Act (BCEA), Skills Development Act, Skills Development Levies Act, Employment Equity Act, Income Tax Act, Value Added Tax Act, Compensation for Occupational Injuries and Diseases Act, Unemployment Insurance Act, Occupational Health and Safety Act.
• Compliance with Land Bank’s internal policies, including B-BBEE, PFMA, ethical conduct, health, safety, and environment.
• All staff and subcontractors must adhere to relevant laws, regulations, and Land Bank’s policies.
• Maintain valid registrations, certificates, permits, licenses, and authorisations throughout the contract.
• Subcontractors must carry insurance covering risks related to their services.
• Contractor must indemnify Land Bank against claims arising from staff or subcontractor actions.

• Closing date: 19 June 2026 at 11:00.
• Compulsory briefing session may be held if required by the Land Bank. If indicated, attendance is mandatory; non-attendance results in disqualification.
• Briefing sessions are typically held at: Land Bank Head Office, Lakefield Office Park, Building A, First Floor, 272 Lenchen Avenue (Cnr Lenchen and West Avenue), Die Hoewes, Centurion.

• Submit one original Bid plus one soft copy on a USB Flash Drive. Label the front cover of the original Bid with the Tender Number (T01-05-26) and subject. Late submissions are rejected. No entity may participate in more than one Bid (directly or indirectly) — this may lead to disqualification. Any material change in the Bidder’s control or core team composition after submission requires prior written approval from the Land Bank; failure to obtain this may result in exclusion.

• Registration: Must be registered with National Treasury and listed on the Government’s Central Supplier Database.
• Legal Standing: Must not appear on National Treasury’s database of restricted suppliers or register of tender defaulters.
• Compliance: Must hold all necessary approvals, licenses, permits, and authorisations to perform the services.
• Past Performance: Must have no history of fraudulent, improper, or bad-faith actions towards the Land Bank or any government entity.
• Financial Stability: Must demonstrate capability to fulfill the contract without price increases for the duration of the agreement.
• Exclusivity: No entity may be involved in more than one Bid.
• Material Changes: Any change in control or core team composition after submission requires Land Bank’s prior written approval.

• Tender strictly in accordance with the scope of work provided by the Land Bank, unless an official RFP amendment states otherwise.
• In case of conflict between these Terms and Conditions and the RFP, the RFP prevails.

• Prices must be quoted exclusive of VAT; VAT must be shown separately on the Tax Invoice at the standard rate.
• The successful Bidder may not increase prices for the duration of the Service Provider Agreement.
• Bids must remain valid and irrevocable for 120 business days from submission date.
• Bidders may be requested to extend the validity period without altering their Bid, unless changes are a direct consequence of the Land Bank’s extension.

• Must be registered with National Treasury and listed on the Government’s Central Supplier Database.
• Must possess all necessary approvals, registrations, certificates, permits, licenses, and authorisations to enter into and perform the Services.
• Must not be listed as a restricted supplier or tender defaulter on National Treasury’s database.

Returnable Documents: Submit Annexure G (Bribery and Corruption Declaration) as part of the tender. Requirements: Fully complete the form, answer all YES/NO questions, provide full details if any answer is 'Yes', sign with full names, and include the date and location.

Eligibility: Tenderers must have a clean record for the past 5 years regarding bribery and corruption for all members, partners, directors, employees, or agents. Disqualification Risk: Any 'Yes' answer to charges, convictions, allegations, or pending charges requires full disclosure. Failure to disclose or a positive history may affect eligibility. Declaration must be signed, dated, and location-stamped.

Scope: Mandatory submission of Annexure G (Bribery and Corruption Declaration). Deliverable: Completed, signed, and dated declaration form. Requirements: Cover the last 5 years for all members/partners/directors/employees/agents. If any bribery/corruption-related questions (charges, convictions, allegations, or pending charges) are answered 'Yes', provide: date of charge, nature of charge, current status, conviction date (if applicable), court details, member details, facts of the case, affected contracts, and any sentences imposed.

Mandatory Compliance Document: Annexure G (Bribery and Corruption Declaration) must be submitted. No other compliance requirements (e.g., CSD, tax clearance, B-BBEE, CIDB, CIPC) are specified in the document.