Service provider for preventative maintenance and emergency repairs of cold room complexes at tshwane market (3-Year contract)

Email: [email protected]

Phone: 012 358 9999

• Submit all returnable documents listed in the compulsory checklist. Required items include: Tax compliance status (PIN or CSD), valid CSD registration number, up‑to‑date municipal rates/ taxes statement (or signed lease/ councillor letter if rates not payable), audited financial statements for the last three years (or proof of exemption), completed MBD forms signed in black ink with no corrections, delegation of authority letter if signatory is not a director, joint‑venture agreement (if applicable), proof of attendance at compulsory briefing, fully completed pricing schedule (all items quoted, signed and initialed).
• All documents must be completed in black ink, no pencil or tip‑ex ink.
• Disqualification triggers: missing any compulsory document, use of tip‑ex ink, incomplete pricing schedule, failure to attend briefing, undeclared interests, or incomplete/unsigned MBD forms.

The bid will be assessed in three stages: 1. Administrative compliance – verification of all returnable documents. 2. Mandatory requirements – technical qualifications, licences (SAQCC Category B8), minimum experience (5 years PM of ammonia plants, 4 technicians with ≥3 years experience), security/guarantee of supply (R1 500 000 bank guarantee, LC, overdraft, etc.), and team leader CV. 3. Preference points – 80 % price score plus 20 % specific goal score (B‑BEE level, women‑owned, disability‑owned, youth‑owned, local economic participation). Non‑compliance with specific goals does not disqualify but yields zero points for that 20 %.

Scope: Preventative maintenance and emergency repair of all cold‑room complexes at Tshwane Market for three years. Includes:

• Cold‑room panelling, doors, lighting, racking, bollards, ventilation, extract fans, control panels, ammonia evaporators, valve stations, piping, electrical systems, ammonia plant compressors, cooling towers, water treatment, and associated BMS.
• Submission of initial maintenance programme (once‑off), full schedule, monthly updates, daily record‑keeping, condition assessment reports (initial and close‑out).
• Required licences: Technicians must be SAQCC Category B8 ammonia refrigeration practitioners. Minimum staffing: 4 technicians with ≥3 years ammonia‑system experience and relevant mechanical engineering qualifications.

Pricing must be exclusive of VAT but inclusive of all costs (materials, labour, consumables, profit, travel). Required security/guarantee of supply: R1 500 000 evidence of financial facility (bank guarantee, letter of credit, overdraft, letter of financial support, or similar from FSCA‑ or Reserve Bank‑accredited institution). Audited financial statements for the last three years (or proof of exemption) must be submitted.

• Valid Central Supplier Database (CSD) registration.
• Tax compliance (PIN) and up‑to‑date municipal rates/ taxes statement.
• Audited financial statements (or proof of exemption).
• Professional licences: SAQCC Category B8 ammonia refrigeration practitioner cards, mechanical engineering qualifications.
• B‑BEE: Minimum Level 1, with points allocation (6 points) as part of the 20 % specific goal score.
• CIDB, CIPC registration and relevant company documents as required in the returnable checklist.