Supply, delivery and installation of HVAC systems for arc central office

• Submit the written quotation by email to [email protected].
• Use official letterhead, signed and dated.
• Include a signed Standard Bidding Documents (SBD) form with the quotation.
• Provide CSD registration number and full CSD report (only CSD‑registered bidders will be considered).
• State a 60‑day validity period for the quotation.
• Prices must be in South African Rand, inclusive of VAT, delivery, insurance and all taxes.
• No price adjustments or changes to delivery particulars will be accepted after submission.
• Indicate the delivery date and warranty/guarantee period for the HVAC equipment.
• Failure to provide any of the above (e.g., missing SBD form, CSD details) may lead to disqualification.

• Total score = 100 points (80 points for price, 20 points for specific B‑BBEE goals).
• Lowest acceptable price receives the full 80 price points (80/20 principle applies for contracts up to R50 million).
• Specific goal points are claimed via the Preference Points Claim Form and awarded as follows:

– Ownership by HDIs ≥51%: 6 points (plus 3 secondary points)

– Ownership by Women ≥51%: 4 points (plus 2 secondary points)

– Ownership by Youth ≥51%: 4 points (plus 2 secondary points)

– Ownership by PwD ≥51%: 2 points (plus 1 secondary point)

– B‑BBEE status Level 1‑4: 2 points (plus 1 secondary point)

– No RDP goals: 2 points (plus 1 secondary point)

• Proof of the claimed specific goals must be submitted; otherwise the 20 points are forfeited.
• The procuring entity may request verification of any preference claim at any stage.

• Supply, delivery and installation of heating, ventilation and air‑conditioning (HVAC) units at the ARC Central Office, 1134 Park Street, Hatfield, Pretoria.
• Refer to the attached Bid Specification document for detailed technical requirements.
• Goods/services to be delivered to the ARC Institute at the above address.
• Provide warranty/guarantee details covering period and extent of coverage.
• Submit documentation of relevant experience for service components.

• Prices to be quoted in ZAR, inclusive of VAT, delivery, insurance and all applicable taxes.
• Quotation value range: R2,000.00 – R50,000,000.00 (inclusive of VAT).
• State a 60‑day quotation validity.
• Indicate delivery date and warranty/guarantee period.
• No price adjustments or amendments to delivery particulars will be considered after submission.

• CSD registration mandatory; include CSD number and full CSD report.
• B‑BBEE compliance: Minimum Level 1 (points awarded per specific goal table).
• Preference points claim form must be completed and attached.
• Provide proof of specific goal ownership percentages as claimed.
• General compliance with National Treasury’s General Conditions of Contract and ARC SCM Code of Conduct.