Risk verification services for DBSA recruitment process

DBSA Supply Chain Management Unit – Email: [email protected] – No phone number provided in the document.

• Submit the bid in two separate folders: Folder 1 – Pre‑Qualifying Criteria and Functional Evaluation; Folder 2 – Price/Financial Proposal (electronic submission).
• All required returnable schedules must be completed, signed and placed in the appropriate folder.
• One original bid document per folder is required.
• A compulsory briefing will be held online on 20 January 2026 at 10:30 am (Johannesburg time) via Microsoft Teams – attendance must be recorded.
• To obtain the OneDrive submission link, nominate a single contact person (name, email and phone) and request the link in writing to [email protected].
• Closing date: 28 January 2026; closing time: 23:55 pm (23H55). Late submissions will be disqualified unless the DBSA approves an extension.
• Bids must be lodged through the provided OneDrive link; physical delivery is not permitted.

Stage 1 – Mandatory/Pre‑Qualifying Criteria:

• Proof of registration/authorisation to access consumer credit data (NCR compliance).
• Membership in good standing with recognised professional screening bodies (e.g., South African Professional Background Screeners, SAFPS).
• AFWISWITCH registration, access to National Qualifications Register, existing client‑interfacing e‑platform, FIC registration, POPIA compliance. All items must be complied with; failure results in disqualification. Stage 2 – Functional Evaluation (total weight 100 %):
• Company Experience & Track Record – 30 % (years of experience, local/international footprint, references).
• Technical Delivery Capability – 40 % (ability to deliver all listed verification types, meet SLA turnaround times, digital platform presence).
• Reporting & Value‑Add Analytics – 30 % (sample reports, management dashboards, risk‑rated reporting). Minimum qualifying score: 80 / 100. Bidders scoring below 80 % are excluded from price evaluation.

Provide risk verification services covering:

• Adverse Credit History – South African (Experian, TransUnion, XDS) and international checks.
• Criminal Record Check – Automated Fingerprint Identification (AFIS) in SA and internationally; logistics for fingerprint capture.
• Employment References – comprehensive SA and international references.
• Identity Verification – ID, passport, permanent residence, visa, asylum/refugee permits (SA).
• Professional Registrations – PSIRA and other professional body verifications (SA).
• Qualifications – Matric (UMALUSI), NQR, tertiary and international qualifications.
• Driver’s Licence – valid licence and professional driver’s permit (SA and international).
• Social Media Screening – full screening.
• Additional checks – directorship, deeds, fraud listings, sanctions (World Check). Integration with internal HR/recruitment systems is advantageous.

Required annexes and documents:

• Part A – Invitation to Bid; Part B – Terms and Conditions; Part C – Checklist of compulsory returnable schedules; Part D – Conditions of Tendering and Undertakings; Part E – Specifications/ToR.
• Annexure C – B‑BBEE status level certificate (or sworn affidavit).
• Annexure D – Certified copies of CIPC registration (including member percentages for close corporations).
• Annexure E – Certified copies of latest share certificates (for companies).
• Annexure F – Fee/work breakdown for consortium members (if applicable).
• Annexure G – Supporting documents for pre‑qualifying and functional criteria.
• Annexure I – CSD Tax Compliance Status and Registration Report.
• Proof of registration with the Central Supplier Database (CSD) and a valid SARS tax PIN.
• Compliance with POPIA, FIC, and other statutory requirements.
• B‑BBEE compliance as per the Broad‑Based Black Economic Empowerment Act.