Supply, installation, and maintenance of traffic law enforcement systems with back-office management for thembisile hani local municipality

The following documents must be submitted:

• Returnable Documents

The scope of work includes the supply, installation, operation, and maintenance of traffic law enforcement systems (red-light, speed, and ANPR). This also includes a fully integrated back-office contravention management system. The contract duration is 36 months.

Compliance requirements are not specified in the provided text. AI extraction is recommended for further details.

Scope: Supply, installation, operation, and maintenance of traffic law enforcement systems (red-light, speed, and ANPR) including a fully integrated back-office contravention management system. Contract duration: 36 months.

Pricing instructions: All activities must be invoiced monthly, based on completion but not exceeding the allocated budget. Payment is tied to demonstrated progress within the estimated budget. Total price cannot be exceeded without prior written approval from the client. Schedule of Activities and Bills of Quantities must include all costs (profit, general liabilities, services). Rates and amounts must be completed by hand in black ink. Prices must be full inclusive, exclusive of VAT, covering all costs, risks, and obligations. Tenderer may set rates but must note that additional work will be paid based on these rates. Unpriced items will be assumed covered under other items. Definitions: Unit (measurement), Quantity (Qty), Rate (payment per unit), Amount (Qty x Rate), Sum (lump-sum amount for described work).

Closing date: 08 June 2026 at 12h00. Tender opening: same day, same time, same location (public). Tender validity period: 120 days from closing date. Compulsory tender briefing/site inspection attendance required (date not specified; failure to attend results in elimination).

Accounting Officer: Mr. D.J.D. Mahlangu, Tel: 013 986 9100. Procurement Enquiries: Mr. G. Rapolai, Tel: 013 986 9233. Technical Enquiries: Mr. B.A. Nkwanyana, Tel: 013 986 9102. Address: Private Bag X4041, Kwaggafontein C, Mpumalanga, 0458. Physical Address: Stand No.24, Opposite Police Station, Kwaggafontein C, Mpumalanga, 0458. Only written communication under the signature of the Accounting Officer or nominee is binding.

Submit tender on Thembisile Hani Local Municipality’s official tender document only. Return all returnable schedules (Part T2) fully completed, initialed on every page, and signed. Deposit hard copy in the tender box at Thembisile Hani Local Municipality Building, municipal entrance, Stand No.24, Kwaggafontein C, Mpumalanga, 0458. No telephonic, fax, email, or alternative submissions accepted. Tender box closes at 12h00 on 08 June 2026. Tenders opened in public immediately after. No substitutions or withdrawals allowed after submission. Ensure all alterations are initialed; no correction fluid or erasable ink permitted. Non-compliance with submission format or deadlines results in automatic disqualification.

80/20 preference point system applies. Price accounts for 80 points, Specific Goals for 20 points. Evaluation stages: (1) completeness check, (2) responsiveness, (3) reasonableness of offer, (4) preferential points eligibility, (5) expertise/experience assessment, (6) financial offer scoring, (7) ranking by total points, (8) risk analysis (credit record). Technical adjudication criteria: compliance with tender conditions and technical specifications. Minimum 60/100 points required for compliance (elimination criteria). Minimum 75/100 points required for functionality (organizing/staffing and experience). Final award subject to Supply Chain Management Policy of THLM.

Supply, install, operate, and maintain traffic law enforcement systems (red-light, speed, and ANPR) including a fully integrated back-office contravention management system for 36 months. Scope includes: hardware (cameras, ANPR, roadblock buses, bakkies), software (eNaTIS and NCR integration), and back-office processes (contravention processing, court roll preparation, warrant processing). Technical requirements: compliance with SANS 1795 standards, TCSP Guidelines, ISO 9001:2015 certification, and proven integration with eNaTIS and NCR. Provide calibration certificates for cameras, business plan for operations, and proof of fleet ownership/lease. Minimum 10 fixed/mobile cameras required for full points.

Pricing must be in South African Rands (ZAR). Submit pricing as per C2.1 (Pricing Instructions) and C2.2 (Bills of Quantities). Tender value estimated not to exceed R50,000,000 (all taxes included). Tender offer validity: 120 days from closing date. Employer reserves the right to request written evidence of financial capacity, labour, and resources. May appoint auditors to investigate financial resources. No compensation for tender preparation costs. Payment terms and bonds/guarantees: Form C1.3 (Form of Guarantee) required.

Mandatory compliance (60 points elimination threshold): Delegation of Authority (signed by Board/Shareholders), fully completed/initialed bid document, CIPC registration + shareholding proof, SARS Tax Verification PIN, municipal account statement (not in arrears >90 days), CSD Summary Report (<1 month old), COIDA Letter of Good Standing (<12 months old), SANS 1795 compliance certificate, TCSP Guidelines compliance proof, ISO 9001:2015 certification, eNaTIS & NCR integration capability proof, compulsory tender briefing attendance. Additional: B-BBEE certificate may be requested for verification. Non-compliance with any elimination criterion results in automatic disqualification. Local content not applicable.

Bidding procedure enquiries: Department Finance (SCM), Contact Person: Mr. A. Nkwanyana, Telephone: 013 986 9101, Email: [email protected]. Technical information: Contact Person: G.M. Rapolai, Telephone: 013 986 9233, Email: [email protected].

Submit bids by 08 June 2026 at 12h00 to the bid box at Stand No. 24, Opposite Police Station, Kwaggafontein C, Mpumalanga, 0458. Late bids will not be accepted. Bids must be submitted on official forms provided (not re-typed) or online. Failure to fully complete all compulsory returnable documents will render the tender unresponsive. Signatures on each returnable form confirm the accuracy of the information provided. Required forms include: Part A (Invitation to Bid), Part B (Terms and Conditions for Bidding), Forms A2, B, C, D, E, F, G, H, I, J, K, L, M, N, O. Bidders must ensure all documents are signed and witnessed where applicable. The successful bidder must sign a written contract form (MBD7).

The tender will be evaluated using the 80/20 or 90/10 preference point system as per the Preferential Procurement Policy Framework Act and Regulations, 2017. Points are allocated as follows: Price (80 or 90 points), Specific Goals (20 or 10 points). Specific goals include: Women (5 points), Youth (5 points), Disability (5 points), Locality (Service Providers within Mpumalanga: 5 points, Any other Province: 2 points). The applicable system (80/20 or 90/10) will be determined based on the lowest or highest acceptable tender received. Failure to submit proof for specific goals will result in no points being awarded for those goals.

Appointment of a service provider for the supply, installation, operation, and maintenance of traffic law enforcement systems (red-light, speed, and ANPR) including a fully integrated back-office contravention management system for a period of 36 months. The successful bidder will be required to fill in and sign a written contract form (MBD7).

Bidders must submit financial references, including a bank letter not older than three months confirming the bank account and details. Failure to provide this will render the tender unresponsive. Bidders must also provide their banking details (bank name, account name, account type, account number, address of bank, contact person, and telephone number). For joint ventures, financial details of all members must be provided. The tenderer must indicate how long the account has been in existence (0-6 months, 7-12 months, 13-24 months, or more than 24 months).

Tax Compliance: Bidders must submit a Tax Compliance Status (TCS) PIN or CSD number. Foreign suppliers must complete the pre-award questionnaire in Part B:3. Bidders may submit a printed TCS certificate. For consortia/joint ventures, each party must submit a separate TCS certificate, PIN, or CSD number. B-BBEE: A B-BBEE Status Level Verification Certificate or Sworn Affidavit (for EMEs & QSEs) must be submitted to qualify for preference points. Supply Chain Management Practices: Bidders must complete Form B (Declaration of Bidder’s Past Supply Chain Management Practices) and confirm they have not abused the SCM system, been convicted of fraud/corruption, or been listed in the Register for Tender Defaulters. Declaration of Interest: Bidders must complete Form C to declare any relationships with persons in the service of the state. Central Supplier Database (CSD): Bidders must provide a CSD Summary Report. Municipal Utility Account: Bidders must declare they do not owe any municipality municipal rates, taxes, or service charges in arrears for more than three months and attach a municipal utility account not older than three months. Authority of Signatory: Bidders must submit a duly signed and dated original or copy of Authority of Signatory on company letterhead. Certificate of Independent Bid Determination: Bidders must submit Form I to confirm independent bid determination. Declaration of Litigation History: Bidders must submit Form J to declare any litigation history with any organ of state within the last ten years. No bids will be considered from persons in the service of the state.

Submit the following returnable documents: Signed tender form with witness details (Tenderer Witness 1, Witness 2, Employer Witness 1, Witness 2). Print all returnable documents on yellow paper as specified in the tender.

Scope: Supply, installation, operation, and maintenance of traffic law enforcement systems (red-light, speed, and ANPR). Deliverables: Fully integrated back-office contravention management system. Contract duration: 36 months.

Closing date: 08 June 2026, 12h00pm. No other dates are provided in the document text.

Contact person: Not specified. Phone: 013 986 9100. Address: Private Bag X4041, Mpumalanga, 0458.

The tender document must be submitted by 08 June 2026 at 12h00pm. The submission address is Private Bag X4041, Mpumalanga, 0458. The contact number for submission inquiries is 013 986 9100. Bidders must complete and return the CSD registration number and amount excluding VAT on the tender document cover page.

Not stated in the available document text.

The scope includes the supply, installation, operation, and maintenance of traffic law enforcement systems (red-light, speed, and ANPR) and a fully integrated back-office contravention management system for 36 months.

The tender document requires the bidder to state the amount excluding VAT on the cover page. No further financial requirements are specified in the document text.

CSD registration number is required on the tender document cover page. No other specific compliance requirements are stated in the document text.

Complete the prescribed "Form of Offer and Acceptance" (C1.1) and submit all required returnable documents as specified in Part C1 (Agreements and Contract Data). No submission address or electronic portal is explicitly stated; follow the standard submission process outlined in Thembisile Hani Local Municipality’s tender pack.

Scope: Supply, installation, operation, and maintenance of traffic law enforcement systems (red-light cameras, speed cameras, and ANPR) with a fully integrated back-office contravention management system for 36 months. Key sections: Part C1 (Agreements and Contract Data), Part C2 (Pricing Data: instructions and bill of quantities), Part C3 (Scope of Work: system and back-office details), Part C4 (Additional Relevant Information: includes SCM policy).

Required: Returnable documents must be submitted. No further details on submission method, forms, or disqualification risks are provided in the document.

Pricing components: Fixed fee per paid fine (covers administrative, legal, and adjudication processes, inclusive of VAT). AARTO-related fees (for infringement uploads, NCR interface, and mailing services) will be negotiated once the system is promulgated. Payment terms: System-generated payment of infringement notices, reports, invoices, and audit documents must be submitted by the 7th of each month. Erroneous payments due to technical faults or court demands must be refunded upon notification.

Contract comes into effect on the date the Tenderer receives a fully completed original copy of the Agreement. Tenderer must notify the Employer in writing within 5 days of receipt if they cannot accept the Agreement terms. Bonds, guarantees, proof of insurance, and other required documentation must be delivered within 2 weeks after receiving the completed Agreement.

Contact the Employer’s agent (details provided in the Contract Data) to arrange the delivery of bonds, guarantees, proof of insurance, and other required documentation after the Agreement comes into effect.

Submit a signed Form of Offer and Acceptance (Form C.1.1) as part of your bid. Ensure all deviations from tender documents are limited to those permitted in the Conditions of Tender and recorded in the Schedule of Deviations. Do not include a covering letter in the final contract document; any deviations agreed upon during the process must be documented in the Schedule of Deviations. The Schedule of Deviations must be signed by authorised representatives of both parties to be valid.

Pricing must be submitted as a sub-total exclusive of VAT and a total inclusive of VAT, both in words and figures. Payment terms and amounts are determined in accordance with the Conditions of Contract identified in the Contract Data. Bonds, guarantees, and proof of insurance are required and must be delivered as per the Contract Data terms.

Tenderer must accept all obligations, liabilities, and terms of the Contract by signing the Form of Offer and Acceptance. Compliance with all contract terms and conditions is mandatory. The Tenderer must be duly authorised to sign on behalf of their organisation. All deviations or amendments must be documented in the Schedule of Deviations and signed by both parties.

Briefing session: 12 May 2026 at 10:00. Tender documents available from 08 May 2026. Closing date: 08 June 2026 at 12:00.

SCM Enquiries: Mr. G. Rapolai, Tel: (013) 986 9233, Email: [email protected]. Bid Contact: Mr. BA Nkwanyana, Tel: (013) 986 9102, Email: [email protected]. Municipal Manager: Mr. D.J.D. Mahlangu.

Submit sealed envelopes marked with tender number THLM/SCM19/2025-2026/CDS03 to the bid box at Thembisile Hani Local Municipality office in Kwaggafontein C by 12:00 on 08 June 2026. Facsimiles or emailed documents will not be accepted. Download tender documents from www.etenders.gov.za from 08 May 2026; hard copies only provided if technical issues arise. Payment for documents via Cash or EFT to Thembisile Hani Local Municipality. Couriers require an official letterhead confirming bid details and proof of payment. Disqualification risks: bids from state employees, entities with state-employed directors/managers/shareholders, or municipal advisors/consultants will not be awarded.

80/20 Preferential Point System: 80 points for price, 20 points for specific goals. Allocation follows the Preferential Procurement Policy Framework Act, Thembisile Hani Local Municipality’s Supply Chain Management Policy, and Preferential Procurement Regulations of 2022.

Supply, installation, operation, and maintenance of traffic law enforcement systems (red-light, speed, and ANPR) including a fully integrated back-office contravention management system for 36 months. Scope includes all hardware, software, integration, and operational support for the systems.

Pricing must follow the Bill of Quantities (Part C2.2). Payment terms and guarantees are subject to the Conditions of Tender. Compulsory price per contract: R1 543.68.

Employer: Thembisile Hani Local Municipality

Phone: 013 986 9100

Physical Address: Stand no. 24, Opposite Police Station, Kwaggafontein C, Mpumalanga, 0458

Postal Address: Private Bag X4041, Kwaggafontein C, Mpumalanga, 0458

No email or named contacts are provided in the document.

Required returnable documents must be completed and signed before submission. The document does not specify which forms or certificates are mandatory, so bidders must verify all required attachments from the full tender pack.

Scope:

• Supply, installation, operation, and maintenance of traffic law enforcement systems (red-light, speed, and ANPR).
• Provide a fully integrated back-office contravention management system.

Contract Terms:

• Duration: 36 months, with performance period defined in the letter of appointment and SLA.
• No public or media statements may be released without written approval from the municipality.
• Subcontracting requires prior written approval from Thembisile Hani Local Municipality.
• Overtime costs for service provider personnel are not the municipality’s responsibility.
• All project-related intellectual property (copyright) vests with Thembisile Hani Local Municipality.

Evaluation will focus on the following key areas:

• Technical compliance: Supply, installation, operation, and maintenance of red-light, speed, and ANPR camera systems, including NRCS-approved calibration, testing, and certification.
• Back-office system functionality: End-to-end contravention processing, including capture of infringements from static cameras, mobile units, handheld devices, and enforcement vehicles. Validation of evidence quality, calibration certificates, and compliance.
• Integration capabilities: Seamless integration with the Municipality’s network infrastructure (LAN/Wi-Fi/3G/LTE) with redundancy.

Scope of work includes:

• Supply, installation, operation, and maintenance of traffic law enforcement systems (red-light, speed, and ANPR) for 36 months.
• Compliance with Administrative Adjudication of Road Traffic Offences Act, National Road Traffic Act, Protection of Personal Information Act (POPIA), and South African Bureau of Standards (SANS 1795, ISO).
• Camera systems: Static red-light and speed enforcement cameras with night-time white LED flash, vandalism-resistant enclosures, and NRCS-approved calibration.
• Back-office contravention management system: End-to-end processing (capture, validation, adjudication, legal processing), tamper-proof digital evidence storage (watermarking, encryption, chain-of-custody logs), and integration with eNaTIS, NCR, SAPS, and municipal financial systems.
• Mobile and field enforcement: Handheld devices (GPS, cameras, barcode scanners, printers), mobile ANPR units, and enforcement vehicles with ANPR hardware, solar panels, and UPS backup.
• Deliverables: Operational camera systems, functional back-office platform, monthly performance reports, audit logs, community portals, and training for municipal staff.
• Minimum equipment: 5 fixed enforcement cameras, 5 mobile camera units, 10 handheld devices, 2 enforcement vehicles, ANPR bus with hardware, 5 ANPR-capable cell phones, and calibration/testing equipment.

Pricing and payment terms:

• Fixed fee per paid fine, covering administrative, legal, and adjudication processes (inclusive of VAT).
• AARTO-related fees (infringement uploads, NCR interface, mailing services) to be negotiated once the system is promulgated.
• Prices remain fixed for the contract period, with escalation clauses as per the Consumer Price Index.
• Payment terms: System-generated payment reports, invoices, and audit documents must be submitted by the 7th of each month.
• Refunds: Erroneous payments due to technical faults or court demands must be refunded upon notification.
• Financial management: Interface with municipal financial systems and third-party payment gateways, real-time payment validation, reconciliation, and generation of financial/audit reports. Web-based payment portal required.

Mandatory compliance requirements:

• Legislative compliance: Administrative Adjudication of Road Traffic Offences Act (AARTO), National Road Traffic Act, Protection of Personal Information Act (POPIA).
• Standards compliance: South African National Standards (SANS 1795), ISO, and NRCS-approved calibration/testing.
• System compliance: Tamper-proof evidence storage, audit trails, and chain-of-custody logs for legal proceedings. Integration with eNaTIS, NCR, SAPS, and municipal systems.
• Data security: Encryption, role-based access controls, and POPIA compliance for personal data protection.
• Operational compliance: Regular calibration, maintenance, and technical support for all systems. UPS and backup systems for continuous operation during power outages.
• Data ownership: All data remains the property of the Municipality; service provider must return data in a readable format upon contract expiry or termination.