Corner of Voortrekker and Market Square - Boshof - Boshof - 8340
Organization Type
GOVERNMENT
Published
02 Jul 2026
OCDS Reference
ocds-9t57fa-160970
Summary
Tokologo local municipality is seeking a registered occupational health medical practitioner to provide medical surveillance services for its general workers across boshof, dealesville, and hertzogville. The contract will run for three years, and the successful bidder will conduct health assessments, manage incapacity cases, and ensure occupational health compliance in line with the occupational health and safety act.
Key Requirements
Must be a registered medical practitioner with HPCSA and hold a medical degree (MBCHB) with a Diploma/BTech in Occupational Health.
Minimum 3-5 years' experience in occupational health, with at least 3 institutions served.
Submit a detailed company profile, CVs, and reference letters (not older than 3 years) for functionality evaluation.
Provide a pricing schedule for medical surveillance services, including travel and subsistence costs, inclusive of VAT.
Submit a valid Tax Clearance Certificate, CSD registration report, and municipal rates/taxes clearance.
Complete all required MBD forms (MBD 1, 3.3, 4, 6.1, 7.2, 8, 9) and attach proof of HPCSA registration.
Bids must be valid for 90 days after closing and submitted by 10:00 AM on 03 August 2026.
Registered occupational health medical practitioner for rendering of medical surveillance for the municipality for the period of three years.
Briefing Session
Date & Time
Monday, 03 August 2026 - 10:00
Venue
null
Requirements & Eligibility
Eligibility Criteria
The registered occupational health medical practitioner shall be responsible for the provision of all medical surveillance services as stipulated in the scope of work. The service provider shall ensure that all services are rendered professionally, ethically, and in compliance with all applicable legislation and the rules of the relevant professional regulatory bodies.
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DocumentTLM.RFP001.2026.2027 - Medical Surveillance Tender Document..pdfReview complete
Description
Important Dates
02 Jul
2026
PUBLICATION
Tender Published
Tender was published
03 Aug
2026
DEADLINE
Closing Date
Tender closing date
Procurement Rules & Compliance ContextThis tender may be governed by South African public procurement rules covering fairness, transparency, preferential procurement, anti-corruption, administrative justice and access to information.
9 rules
These references help suppliers understand the public-procurement framework around this opportunity. They are generated from the tender category, issuing organisation type and procurement context.
Core procurement rules
These rules commonly apply to South African public-sector procurement.
7
Broad-Based Black Economic Empowerment Act (B-BBEE Act)
Act 53 of 2003
high
Provides the empowerment-compliance context often used in public-sector supplier evaluation.
Relevant because this is a South African public-sector procurement opportunity.
Constitution of the Republic of South Africa, 1996 – Section 217
Act 108 of 1996 (s217)
high
This is general procurement context, not legal advice. Always verify requirements in the official tender documents and issuing authority notices.
TLM.RFP001.2026.2027 - Medical Surveillance Tender Document..pdf
Tokologo Local Municipality is inviting bids for the appointment of a Registered Occupational Health Medical Practitioner to provide medical surveillance services for its employees over a three-year period. The successful bidder will conduct health assessments, fitness-for-work examinations, medical surveillance, and related occupational health services for municipal workers in Boshof, Dealesville, and Hertzogville.
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Bid-ready summary. The submission guidelines, evaluation criteria, technical, financial, and compliance sections are refined into professional, easy-to-scan prose. This is the final version you can rely on when preparing your bid or briefing your team.
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Bid-ready summary
Source: TLM.RFP001.2026.2027 - Medical Surveillance Tender Document..pdf
Purpose: Appoint a registered occupational health medical practitioner to provide medical surveillance services to Tokologo Local Municipality for a three-year period.
Legal basis: Aligns with the Occupational Health and Safety Act to ensure worker safety and promote physical, mental, and social well-being.
Target group: General workers across Boshof, Dealesville, and Hertzogville.
Core services: Health assessments, diagnosis/treatment of occupational diseases, fitness-for-work exams, incapacity case management, medical record maintenance, vaccinations, and referrals.
Important Dates
Source: TLM.RFP001.2026.2027 - Medical Surveillance Tender Document..pdf (TENDER)
Closing date: 03 August 2026.
Closing time: 10:00 AM.
No site meeting or briefing will be held.
Bids remain valid for 90 days after the bid closure date.
Contact Information
Source: TLM.RFP001.2026.2027 - Medical Surveillance Tender Document..pdf (TENDER)
For bidding procedures and documents:
Supply Chain Management Unit: Miss K Mokomela, Tel: (053) 541 0014, Email: [email protected]
Corporate Services Unit: Miss K Baijang, Tel: (053) 541 0014, Email: [email protected]
Submission address: Tokologo Local Municipality, Supply Chain Management Unit, Cnr. Market Square & Voortrekker Street, Boshof, 8340.
Postal address for couriered bids: Private Bag X46, Boshof, 8340, Attention: Supply Chain Management Unit.
Submission Guidelines
Source: TLM.RFP001.2026.2027 - Medical Surveillance Tender Document..pdf (TENDER)
Submit your bid by the closing date and time: 03 August 2026 at 10:00 AM.
Deposit the bid in the bid box at the entrance of the Municipal Offices at Cnr. Market Square & Voortrekker Street, Boshof, 8340.
Clearly mark the bid envelope with the bid number and title.
Bids may be posted or couriered (at sender’s risk) to Private Bag X46, Boshof, 8340, but must be placed in the correct bid box before closing time.
Faxed and late bids will not be accepted.
The fully completed bid must include a hard copy document and one USB containing a scanned copy, signed and initialed on each page.
Failure to comply with submission conditions will result in disqualification.
Required returnable documents include: MBD 1 (Invitation to bid and Terms and Conditions), Current Municipal Certificate/Statement of rates and taxes/Lease Agreement, Form of Offer & Acceptance, Authority of Signatory, MBD 3.3 (Past Experience), Pricing schedule, MBD 4 (Declaration of Interest), MBD 6.1 (Preference points claim form), MBD 7.2 (Formal contracts for rendering of services), MBD 8 (Declaration of bidder’s past SCM practices), MBD 9 (Certificate of independent bid determination), General Conditions of contract & Bid Requirements, Proof of HPCSA registration, Certified identity documents of all directors, Valid tax clearance, Proof of company banking details, and a recent CSD Full Report.
Evaluation Criteria
Source: TLM.RFP001.2026.2027 - Medical Surveillance Tender Document..pdf (TENDER)
Mandatory
Valid **Tax Clearance Certificate** (or TCS PIN for foreign bidders).
Registration on the **Central Supplier Database (CSD)**.
No **arrears on municipal rates/taxes** (bidder or directors).
No **conflict of interest** (e.g., state employees or their relatives).
Bidders must be **South African residents** or have a **permanent establishment in SA** (foreign bidders must complete Part B:3).
Compliance with **Preferential Procurement Regulations, 2022** (80/20 system).
Disqualifiers
Late, faxed, or emailed submissions.
Incomplete or unsigned documents.
Failure to meet **70/100 technical score threshold**.
Price outside **20% deviation** from municipal estimate.
False or fraudulent claims (e.g., fake certifications).
Technical Specifications
Source: TLM.RFP001.2026.2027 - Medical Surveillance Tender Document..pdf (TENDER)
Scope: To obtain the services of a registered occupational health medical practitioner to provide medical surveillance for the municipality's general workers for a period of three years.
Target group: General workers of Tokologo Local Municipality within the jurisdiction of Boshof, Dealesville, and Hertzogville.
Services to be provided include:
Diagnosis and treatment of occupational diseases and work-related injuries.
Fitness-for-work physical examinations and medical surveillance.
Management of incapacity cases and recommendations.
Maintenance of medical records.
Vaccinations, follow-ups, and referrals.
Practitioner must have a medical degree (MBCHB) accompanied by a Bachelor degree/BTech in Occupational Health and Safety.
Minimum 3-5 years’ experience in Occupational Health and experience in at least three institutions.
Must be registered with the Health Professions Council of South Africa (HPCSA); registration with SASOM is an advantage.
Must provide and maintain all necessary equipment (e.g., audiometry, spirometry).
Services to be rendered annually, with detailed reports submitted within 14 days after each assessment.
Must be available for emergency consultations and travel within the municipality's designated areas.
Methodology
Source: TLM.RFP001.2026.2027 - Medical Surveillance Tender Document..pdf
Approach: Conduct medical examinations for all employees.
Methodology document: Must cover scheduling, examinations, reporting, fitness certificates, referrals, and turnaround times.
Company profile: Include history, expertise, staff resources, track record, office locations, and recently completed projects.
Accreditation: Attach accreditation certificates from relevant councils/societies (e.g., HPCSA, SASOM).
Cost structure: Provide detailed breakdown – sessions per day/hour, consultation per person, referrals, health examinations/assessments.
Confidentiality: All property and valuation data must be treated as confidential; not to be used outside the contract.
Experience & Qualifications
Source: TLM.RFP001.2026.2027 - Medical Surveillance Tender Document..pdf
Owner/leader qualifications: Medical degree (MBCHB) + Diploma in Occupational Health; experience levels:
5+ years: 40 points
4+ years: 30 points
3+ years: 20 points
HPCSA registration: 20 points (mandatory).
SASOM registration: 10 points (advantage).
Client references: Must be from occupational health/medical work performed within last 3 years:
5+ references: 20 points
3-4 references: 10 points
1-2 references: 5 points
Past experience: Provide details of similar services completed, including employer contact, duration, and completion dates.
Quality Management
Source: TLM.RFP001.2026.2027 - Medical Surveillance Tender Document..pdf
Bid opening: Not public due to Disaster Management Act regulations; bids recorded and register available on municipal website (www.tokologolm.gov.za).
Service quality: Detailed medical surveillance reports with findings and recommendations must be submitted within 14 calendar days after each assessment programme.
Equipment: Bidder must provide and maintain all required equipment (audiometry, spirometry, vision screening, etc.).
Reporting: Issue medical fitness certifications as required.
Pricing Schedule
Source: TLM.RFP001.2026.2027 - Medical Surveillance Tender Document..pdf
Pricing schedule: Itemized costs for services – physical examination, respiratory screening, audiometry, spirometry, on-site medical services, referrals, first aid kit supply, travel costs, visual screening.
Unit rates: Quote per person, per day, per referral, per km/site, per office – for each of the three years.
Taxes: All applicable taxes (VAT, PAYE, income tax, UIF, skills development levies) must be included.
Travel expenses: Detail rate/km and total km; only actual costs recoverable with proof.
Other expenses: Specify accommodation, telephone, reproduction costs; proof required.
Rate firmness: Indicate if rates are firm for full contract period; if not, specify adjustment basis (e.g., CPI).
Ceiling price: Provide total estimated cost based on time and expenses.
Financial Requirements
Source: TLM.RFP001.2026.2027 - Medical Surveillance Tender Document..pdf (TENDER)
Pricing must be quoted in South African Rands (ZAR), inclusive of VAT and all travel and subsistence costs.
Submit a detailed pricing schedule with unit rates for services (e.g., physical examination per person, audiometry per person, on-site medical services per day).
Rates must be firm for the full contract period unless otherwise specified.
Provide a breakdown of proposed fee structure, including sessions per day/hour, consultation per person, referrals, and health examinations.
Bidders must indicate a ceiling price based on total estimated time and expenses.
Travel and other expenses must be detailed with rates and quantities; only actual costs are recoverable with proof.
The successful bidder will be liable for stamp duties and other costs related to contract establishment.
Compliance Requirements
Source: TLM.RFP001.2026.2027 - Medical Surveillance Tender Document..pdf (TENDER)
Must submit a valid original Tax Clearance Certificate or provide a TCS PIN and CSD number.
Must be registered on the Central Supplier Database (CSD) and submit a recent CSD Full Report issued within the last 30 days.
Provide proof of registration with the Health Professions Council of South Africa (HPCSA).
Submit certified identity documents of all directors.
Provide proof of company banking details.
Submit a municipal account of rates and taxes for the bidding entity and its directors; arrears of more than three months will lead to disqualification.
Complete and submit mandatory declaration forms: MBD 4 (Declaration of Interest), MBD 6.1 (Preference points claim form), MBD 8 (Declaration of past SCM practices), MBD 9 (Certificate of independent bid determination).
Foreign suppliers must complete a pre-award questionnaire regarding tax liability in South Africa.
Health & Safety
Source: TLM.RFP001.2026.2027 - Medical Surveillance Tender Document..pdf
Conduct medical examinations for all employees.
Practitioner qualifications: Medical degree (MBCHB) + Bachelor/BTech in Occupational Health and Safety; 3-5 years' experience in occupational health; experience in at least 3 institutions.
Corner of Voortrekker and Market Square - Boshof - Boshof - 8340
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Last checked
02 Aug 2026
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Enhanced
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