Cleaning services for dredging fleet tanks and bilges at port of durban (3-Year contract)

Technical/SCM enquiries: Thoriso More, email: [email protected]. Complaints: [email protected]. Submission portal: https://esupplierportal.transnet.net/portal/. Bidder guide: https://transnetetenders.azurewebsites.net. Teams briefing details: Meeting ID 323 397 127, Passcode wm9sf6D7, Phone +27 21 835 5059,,49540760#.

Submit bids electronically via the Transnet e-Tender Submission Portal (https://esupplierportal.transnet.net/portal/). Steps: 1) Register or sign in (mandatory fields must be completed); 2) View advertised tenders; 3) Log intent to bid by toggling the 'Log an Intent' button; 4) Upload bid documents (max 30MB per upload, multiple uploads allowed). All pricing must be completed in the eSupplier portal (no paper pricing accepted). Submit at least one day before closing to avoid technical issues (e.g., internet speed, bandwidth). Late submissions are not accepted. Each company must use its own registered profile (submitting via another company’s profile disqualifies the bid). Joint ventures may submit via one party’s profile. All returnable documents (Section 5) must be signed, stamped, dated, and uploaded. Failure to attend the compulsory briefing (08 June 2026) disqualifies the bid. Disqualification risks: late submission, incomplete returnable documents, or non-compliance with submission instructions.

Evaluation occurs in stages: 1) Test for Responsiveness: Bid must be on time, all returnable documents completed/returned, duly signed, and materially compliant with scope/specification. Proof of attendance at compulsory briefing is mandatory. 2) Minimum Threshold (60 points): Technical evaluation criteria include Company Previous Experience (30 points), Programme (20 points), Experience of Key Personnel (30 points), and Safety (20 points). Must meet or exceed 60 points to progress. 3) Final Weighted Scoring: Price (80/90 points, evaluated using formula PS = 80 or 90 (1 − (Pt−Pmin)/Pmin)) and Specific Goals (20/10 points, based on B-BBEE and other preference criteria). 4) Price Negotiation: Transnet may negotiate market-related prices with top-ranked bidders if initial prices are non-competitive. 5) Award: Contract awarded to highest-scoring bidder meeting all criteria. Bidders may be requested to extend bid validity if evaluation is not finalized.

Scope: Cleaning of tanks and bilges for Transnet’s dredging fleet (Ilembe, Isandlwana, Italeni, Mohoma) on an 'as and when required' basis at the Port of Durban for 3 years. Detailed scope in Annexure C. Service provider must: 1) Align with Transnet’s mission (teamwork, innovation, open communication). 2) Deliver cost savings, improved service, and proactive improvements. 3) Provide leading-edge technology and reliable service delivery. 4) Ensure 95% service level on quality compliance and on-time delivery (penalties apply if not met, per Clause 14 of Master Agreement). 5) Assign a national account representative for quarterly reviews. 6) Provide a customer service phone number. 7) Submit environmental policies (waste disposal, recycling, energy conservation). Purchase orders will be placed as needed; delivery lead times and service levels must be strictly adhered to. Risk mitigation measures for quality, continuity of supply, and OHS Act compliance must be detailed.

Pricing: Complete electronic pricing schedule in the eSupplier portal (Annexure D). Prices must be in ZAR, inclusive of VAT. Contract allows annual escalation based on Stats SA’s CPI (Headline CPI, Publication P0141). Adjustments applied annually at end of years 1 and 2. Pricing must be rate-based; quantities are estimates. Discounts must be unconditional to be considered. Deviation from pricing schedule may disqualify the bid. Transnet may negotiate market-related prices with top bidders if initial prices are non-competitive. Payment terms, bonds, and guarantees are not explicitly stated in the document.

Mandatory: 1) Tax Compliance: Submit SARS TCS PIN or CSD number. Each party in a JV/consortium must submit separate TCS/CSD. Apply via SARS eFiling (www.sars.gov.za). 2) CSD Registration: Self-register on National Treasury’s Central Supplier Database (https://secure.csd.gov.za/). Foreign suppliers with no local entity exempt. 3) B-BBEE: Submit B-BBEE Status Level Verification Certificate or sworn affidavit. Consolidated certificate required for JVs. 4) Employment Equity: Comply with Employment Equity Act, including Section 53. 5) Legal/Contractual: Material deviations from standard terms may disqualify. 6) Security Clearance: Successful bidder’s personnel/subcontractors may require CONFIDENTIAL/SECRET/TOP SECRET clearance. 7) Integrity: Sign Transnet’s Supplier Integrity Pact (Annexure G) and Non-Disclosure Agreement (Annexure H). 8) Fronting: Due diligence on subcontractors to detect fronting. 9) DPIP/FPPO: Disclose any commercial relationship with Domestic Prominent Influential Persons or Foreign Prominent Public Officials.