Platter shop workshop & mill maintenance services – 5-Year contract at lethabo power station

Returnable Documents: The tenderer must submit a completed Form of Offer and Acceptance, including the Schedule of Deviations (if any).

• The tenderer must contact the Employer's agent within two weeks of receiving a signed copy of the agreement to arrange delivery of securities, bonds, guarantees, proof of insurance, and other required documentation.
• Failure to fulfil these obligations constitutes a repudiation of the agreement.

The tenderer must be a legally constituted entity. Must have a valid CIDB registration number (required in Offer signature block). Must agree to joint and several liability if a joint venture (Z2). Must maintain its B-BBEE status; a decrease may lead to contract re-negotiation or termination (Z3). Must not cede or assign rights without Eskom's written consent (Z1). Must have the financial and operational capacity to undertake a 5-year service contract at a major power station.

Key People: The contractor must provide details for key personnel including names, jobs, responsibilities, qualifications, and experience.

• CVs and further key person's data including CVs must be submitted.
• Contact for guidance: Engineering Contract Strategies, Tel 011 803 3008, Fax 086 5391902, www.ecs.co.za.

The service provider must conduct sufficient inspections and tests to satisfy all requirements of the SOW and make results available to the client.

• Documentation control must follow Technical Document and Record Management Work Instruction (240-76992014).

Pricing Format: NEC3 TSC3 Option A (Priced contract with price list).

• The price list is in Part C2 Pricing Data.
• Tenderer must complete the price list, which includes items for labour (normal time, overtime, standby) and preliminaries.
• Example items include Supervisor, Boilermakers, Welders, Mechanical Fitters, Safety Officers, Semi Skilled, Fire Watchers, Assistants, Admin with hourly rates and quantities.
• Preliminaries include Health and Safety File, Medicals, PPE, Site Establishment.
• Prices are derived from lump sums or rates multiplied by expected quantities.

Payment Terms: Payments are made within 60 days after assessment and receipt of an undisputed contract tax invoice.

• Currency: South African Rand.
• Interest rate: Publicly quoted prime rate of interest charged by Standard Bank of South Africa Limited.
• Tax Invoice: Contractor must provide a tax invoice within one week of receiving a payment certificate, including Eskom's VAT number 4740101508.
• Pricing: Contract uses NEC3 TSC3 Option A (Priced contract with price list). Prices are derived from a price list with items priced as lump sums or rates multiplied by quantities.
• The tenderer must complete the price list in Part C2 Pricing Data.

B-BBEE: Contractor must notify Employer within seven days of any change in B-BBEE status and submit an updated verification certificate within thirty days. A decrease in B-BBEE status may lead to re-negotiation or termination.

• Joint Ventures: If the contractor is a joint venture, consortium, or unincorporated grouping, members are jointly and severally liable. The key person with binding authority must be notified within two weeks of Contract Date.
• Confidentiality: Contractor must not disclose contract information without consent, except for publicly available or previously possessed information.
• Insurance: Contractor must provide insurances as per Insurance Table A, covering loss or damage to Employer's property, Plant and Materials, Equipment, and liability for property damage and bodily injury.
• Ethics: Prohibited actions (coercive, collusive, corrupt, fraudulent, obstructive) are not allowed and may lead to termination.
• Asbestos: Employer ensures ambient air conforms to asbestos regulations; contractor may perform parallel measurements at own expense.

Safety Requirements: The successful contractor must have an OHS system aligned to the client's.

• Conduct task risk assessment and pre-job briefs before performing work.
• Align with Permit to Work (PTW) requirements.
• Strict adherence to PPE requirements.
• Prepare a safety file for approval by Safety Risk Management before work commences.
• Adhere to vehicle maintenance plans and daily/pre-trip inspections.
• Strict adherence to travelling task risk assessment.
• Ensure employees are trained and competent for activities.
• Asbestos: Employer ensures ambient air conforms to regulations; contractor may stop work if unsafe and resume when area declared safe.

Environmental Requirements: Contractor must be familiarized with Lethabo Environmental statement of commitment (PS010).

• Contractor must be ISO14001:2015 compliant.
• Submit an Environmental Management Plan (EMP) associated with environmental risks, complying with ISO 14001 standard, to be returned with tender documents.
• Submit an Aspect and Impact Register complying with ISO 14001:2015 standard, to be returned with tender documents.
• SHE File must be approved by Environmental Department using LFM 443 checklist.
• Conduct weekly self-audits during work execution to identify environmental risks.
• Report all incidents or risks to Eskom Project leader.
• Dispose all waste through proper pathways.
• Comply with site environmental procedures including LBE23003, LBE22005, LBE22004.

Contract Duration: 60 months (5 years) from contract date, ending 2030.

• Starting Date: Date of last signature of the contract as agreed by both parties.
• Contractor must submit first plan for acceptance within 2 weeks of Contract Date.
• Payment: Assessment interval is after task order completion. Payments made within 60 days after assessment and receipt of undisputed tax invoice.
• Dispute Resolution: Adjudicator selected from ICE-SA Panel; arbitration under Association of Arbitrators (Southern Africa) rules.
• Additional Conditions: Apply Z1 to Z14, covering cession, joint ventures, B-BBEE change, confidentiality, ethics, insurance, asbestos, and nuclear liability.
• Termination: Employer may terminate for reasons including business rescue order or prohibited actions.
• Limitations: Contractor's liability for indirect/consequential loss limited to R0.0; total liability limited to total of Prices.
• Low Service Damages: Apply for delays, rework, poor response; damages limited to 10% of Task Order value.

Quality: Ensure that all Platter shop resources have the required qualifications and skills to perform work at the highest standard.

• Eskom Representative: Tlalane Motshabaesi.
• Email: [email protected].
• Phone: 016 457 5414.
• Secondary contact: Simon Ndlakuse, email [email protected].
• All queries must be in writing to the Eskom Representative only.

• Submit electronically via Eskom E-Tendering system (Eskom Tender bulletin site). No hard copies accepted.
• Deadline: 17 August 2026 at 10:00 AM. Late submissions will not be accepted.
• Upload documents in PDF format; price list must also be submitted in Excel format.
• Maximum upload size: 500 MB per document, total submission restricted to 4 GB.
• Ensure submission status is marked as complete.
• Mandatory returnables at closing (disqualifiable if missing): Authorisation Form (Annexure A), Acknowledgement Form (B), Tenderer’s Particulars (C), Integrity Declaration Form (D), CPA for local/imported goods (E/F), SBD 6.2 for local content (G1-G4), SBD 1 (H), SBD 6.1 Preference Points Claim Form (I), SBD 4 (J).
• Non-disqualifiable returnables: If incomplete, you will have 5 working days to rectify after a request.
• Do not submit zip/condensed files.
• If resubmitting, only the latest version will be considered.
• Failure to upload documents renders the tender non-responsive.

Tenderers must not be on international sanctions lists, Eskom/National Treasury restriction lists, or the Tender Defaulters list. They must not have conflicts of interest, submit more than one tender, or subcontract 100% of the work. Joint ventures must provide a joint and several liability agreement. Tenderers from countries on sanctions lists or who are not financially sound may require a performance guarantee. For CIDB-related works, a grading of 6ME or higher is estimated to be required.

• Scope: Platter Shop Workshop & Plant Services, Mill 4000 Hrs Services, Workshop Work and Day to Day Plant Issues, Standby, Core Crew for five years at Lethabo Power Station.
• Mandatory technical criteria (Yes/No basis):

1. Valid ISO 3834:2021 certification for fusion welding.
2. ISO 9001:2015 Quality Management System certificate or proof of QMS meeting ISO 9001:2015.
3. Signed letter declaring use of subcontractors (or stating none).

• Non-conformance to any mandatory requirement leads to automatic disqualification.
• Qualitative technical evaluation criteria (refer to pages 27-33 for details):

• Previous experience in milling plant maintenance (30% weight).
• Welding quality experience (15% weight).
• Management of Mill Maintenance Method Statement (20% weight).
• Management of Mill Maintenance Resources and Qualifications (25% weight).
• Mill Maintenance Project Team (10% weight).

• Specific deliverables include method statements for mill feedbox/hot box repair and wear plate installation, quality control plans, and key personnel CVs.

• Submit detailed technical method statements:

• Repair of mill feedbox/hot box using window repair method, considering welding procedures.
• Installation of weld-on wear plates, considering welding procedures.

• Skills development: Tenderers responsible for full cost of developing skills for unemployed candidates; can approach SETAs for grants/tax rebates.
• SDL&I obligations: Penalty of 2% of contract value for non-compliance; 2% of every invoice retained as security.

• Previous experience (30% weight): Submit purchase orders/completion certificates for PF pipes, feeders, mill feedboxes/hot boxes, classifiers, steel liners/wear plates, fabrication work within past three years.
• Welding quality experience (15% weight): Submit two recently approved material certificates and two welding procedure specifications (WPS) with Procedure Qualification Records (PQR).
• Key personnel requirements:

• Site/Project Manager: Minimum two years’ experience in power station environment with contract management exposure.
• Welding Engineer: SAIW certified with ≥2 years’ experience.
• Quality Inspector: Minimum two years’ experience in mill maintenance, with National Diploma or SAIW Level 2 certification.
• Supervisors (3): Minimum two years’ experience in mill maintenance, with mechanical fitter or welding trade test.
• Boilermakers (3): Trade test and ≥2 years on milling plant.

• All CVs must include certified ID copies and proof of employment.

• Mandatory: ISO 9001:2015 Quality Management System certificate or proof of QMS meeting this standard.
• Additional standards: ISO 10005 (Quality Plans), ISO 10006 (Quality Management in Projects), ISO 10007 (Configuration Management), ISO 31000 (Risk Management).
• Welding accreditation: ISO 3834:2021 required.
• Quality Control Plans (QCP) required for mill feedbox/hot box refurbishment and wear liner installation.
• Submit method statements for repair and installation processes.

• Pricing schedule/BOQ attached as Annexure 1.1.20.
• Submit in PDF and Excel format.
• Maximum upload size: 500 MB per document, total 4 GB.
• Cataloguing: Include line item in pricing schedule if required.
• Local content must be separated from imported components in price schedule.

• Performance Guarantee: Required if supplier is not financially sound (X13).
• Tenderer must select at least two financial institutions from Eskom-approved list: Absa Bank, Development Bank of SA, FirstRand Bank, Industrial Development Corporation, Investec Bank, Land Bank, Nedbank, Standard Bank.
• Payment terms:

• Contracts below R50 million (incl. VAT): Payment within 30 days of undisputed invoice.
• Contracts above R50 million (incl. VAT): Payment within 60 days of undisputed invoice.

• Pricing schedule/BOQ must be submitted in PDF and Excel format.
• Cataloguing: Successful tenderer may be required to provide cataloguing information; pricing schedule must include a line item for cataloguing.
• Conditional discounts not considered in evaluation but implemented at payment.

• Mandatory: CSD registration.
• B-BBEE: Valid certificate or sworn affidavit required for contract award. Thresholds: Annual revenue ≤ R10m (Exempted Micro Enterprise) can submit affidavit; ≤ R50m (Qualifying Small Enterprise) must comply with QSE scorecard unless 51% black-owned (then affidavit); >R50m requires valid B-BBEE certificate.
• Local content: Eskom target 100% local procurement content. Submit proposals via Annexures G1-G4.
• Subcontracting: Minimum 15% procurement spend to entities with ≥51% black ownership (EME/QSE), not subsidiaries. Provide proof of subcontract agreement or letter of intent.
• CIDB: Contractor grading of 6ME or higher required. Joint ventures must have all members registered with CIDB.
• Safety: COIDA certificate of good standing or proof of application required for SA tenderers. Compliance with OHS Act, Eskom safety standards.
• Quality: Conformance to ISO 9001:2015, ISO 10005, ISO 10006, ISO 10007, ISO 31000.
• Environmental: Compliance with ISO 14001; Lethabo environmental procedures provided.
• Financial due diligence: Submit latest annual financial statements or management accounts.
• Employment Equity: Designated employers must submit proof of compliance and EE report submission.
• Tax: Tax clearance certificate required for foreign tenderers with SA footprint or local tenderers without CSD/SARS PIN verification.

• Safety compliance: OHS Act, Eskom Safety Standards and Specifications.
• COIDA certificate of good standing or proof of application required for SA tenderers.
• Contractor must register with COID and have letter of good standing before work starts.
• Safety file must be approved by client after award and before commencement.
• Contractor safety plans must be signed by managers and safety practitioners.
• Employees must be trained and competent for activities.
• Specific roles targeted for skills development include SHE Rep Supervisor, Safety Officer, Boilermaker, Welder (B Class), Quality Controller.

• No EIA required.
• Compliance with ISO 14001 environmental requirements.
• Lethabo Power Station environmental procedures will be provided with tender documents.

• Contract duration: Five years.
• Contract conditions: NEC3 (TSC3).
• B-BBEE Improvement/Retention Plan: Submit within 30 days of contract signing. Level 4 suppliers must achieve Level 3 by end of first year; Levels 5-8 must achieve Level 4 by end of first year and improve yearly.
• Local procurement target: 100%.
• Subcontracting: 15% to entities with ≥51% black ownership (not subsidiaries). Provide subcontract agreement or letter of intent.
• Jobs and skills development: Submit proposals for jobs created/retained and skills development for unemployed candidates (targets specified).
• SDL&I penalty: 2% of contract value for failure; 2% of every invoice (excl. VAT) retained as security until obligations met.
• Quarterly SDL&I reporting required.
• CIDB CSDG: Not applicable.
• Payment terms: 30 days for contracts <R50m, 60 days for >R50m.
• Fronting prohibited; subcontracting with subsidiaries must be declared.

• Functionality threshold: 80%. Failure leads to disqualification.
• Price scored out of 90 points; Specific Goals (B-BBEE) out of 10 points.
• B-BBEE points: Level 1 (10), Level 2 (9), Level 3 (6), Level 4 (5), Level 5 (4), Level 6 (3), Level 7 (2), Level 8 (1), Non-compliant (0).
• Submit SBD 6.1 Preference Points Claim Form and Tax Evaluation Questionnaire.