Lease and maintenance of walk‑through metal detector for sadpmr head office

2.1. The appointed service provider will be expected to provide a

service of maintenance, service and repairs of metal detector to

always be functional as follows:

2.2. Duration of the maintenance of the contract

This call out service contract shall commence upon SADPMR issuing of a letter

of appointment, an order and after signing a Service Level Agreement which

will be for a period of three years (36 months).

2.3. REPAIR AND RESPONSE TIMES

2.3.1. It Should be detected during the maintenance process that the

walkthrough metal detector is not functional; the service provider should

replace the walkthrough metal detector within 24hrs.

2.3.2. Response time shall be within six (6) hours on-site after Service Provider

receives request from the SADPMR.

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2.3.3. An emergency request that occurs during working hours shall be four (4)

hours without carryover into the next day.

2.4. Walkthrough Metal Detector Specification

The type of walkthrough metal detector required must have the following

specifications listed below or additional base on the technology:

2.4.1. Stop and go indication

2.4.2. Detect ferrous and non-ferrous metals

2.4.3. Auto-balance

2.4.4. Infra-red photocell

2.4.5. Interlocking relay

2.4.6. Adjustable sensitivity

2.4.7. 3-part design for ease of assembly and transportation

3. HOURS OF WORK

The Service Provider shall undertake to carry out the maintenance process only

during normal working hours.

4. PERSONNEL SUITABILITY CHECK

4.1. It is a specific condition of this contract that Service Provider and his/her

personnel will be security screened.

4.2. Should it happen that the SADPMR’s security official remove of their

personnel from the site for security reasons, Service Provider shall do so

forthwith, and the SADMPR’s security officials shall thereafter ensure that

such personnel denied access to the SADPMR premises and/or to any

documents or information relating to.

4.3. No additional costs arising out of the foregoing shall be borne by the

SADPMR.

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5. VETTING REQUIREMENTS AND LEGAL INDEMNITIES

The Service provider must agree to the following terms before the signing of

the Service Level Agreement.

5.1. Security vetting by the relevant authorities regarding certain identified

personnel, e.g every director of the company or member of the close

corporation, as well as technicians who will be working at the SADPMR

site, the level of security clearance will be determined by Minimum

Information Security Standards (MISS).

5.2. Signing of a Declaration of Secrecy by the Directors of the company or

Members of the Close Corporation, as well as Technicians.

5.3. Signing of indemnities with regard to the services to be rendered, eg loss

of life or injury to be sustained by Service Provider personnel during the

execution of their duties and any other legal claims resulting from acts

or omissions committed by security personnel against third parties.

6.1. The service required will be based on a call out fee. The following table

utlines the expected service:

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COST DESCRIPTION UNIT RATE

Standard Call – out Rate Hour

Hourly Rate (Technician) Hour

After Hours: Monday – Each

Friday -17h00 – 18h00,

Weekends & Public

Holidays

Equipment Repairs Labour rate applies, excludes cost

of spares / material

km / plus labour rate

Travelling

Toll fees Included

6.2. MANDATORY REQUIREMENTS

The company must have a PSIRA registration and letter of good standing,

failure to submit the certificate will constitute automatic disqualification.

6.3. EVALUATION METHODOLOGY / CRITERIA

The evaluation of the project will be in two phases i.e. functionality as well as

price.

6.4 PHASE 1: FUNCTIONALITY CRITERIA

Description of Requirements Weighting

item

Company Company experience (Minimum 2-year 50

experience experience in installation of a walk-through metal

detector or similar equipment)

Attach company profile or track record

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1-3 years= 10 points; 4-7 years= 20 points; 8-14=

40 points;15 years and above = 50 points

Technician The team leader should have qualifications, skills 30

experience and years of experience in installation of a walk-

through metal detector or similar equipment.

(Attach CV)

1-3 years=10 points; 4-6 years= 20 points; 7-10=

25 points; more than 10 years bidders will be

scored 30 points.

References Track record in performing similar work. The 15

service provider should submit three (3)

reference letters from the previous similar

projects that they have undertaken.

The Reference Letters from the clients must

include:

Company Letter Head;

Signed

1 reference letter= 5 points, 2 reference letters=

10 points; 3 and more reference letters= 15

points

Infrastructure Municipality bill; Lease agreement; with contacts 5

and address; office base in Gauteng and due

diligence will be conducted.

NB: Nothing attached will be zero, no points will

be allocated.

NB: ONLY BIDDERS OBTAINING 60% OR MORE SHALL PROCEED TO

PHASE TWO OF EVALUATION WHICH IS PRICE AND PREFERENCE

POINTS.

PHASE TWO EVALUATION

7.4 PHASE TWO EVALUATION: The 80/20 Principle is based on Price and

special goals for SADPMR.

The following formula is to be used to calculate the points out of 80 for price

inclusive of all applicable taxes.

7.4.1. A maximum of 80 points is allocated for price on the following basis:

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Pt−P min

Ps = 80 (1 − )

P min

Where:

Ps = Points scored for price of bid under consideration

Pt = Price of bid under consideration

Pmin = Price of highest acceptable bid

7.4.2. A maximum of 20 points to be awarded to a bidder for the specific goals listed

on the SADPMR

Special Goals 80/20 Points Relevant Evidence

System

Enterprises owned by youth. 5 Copies of ID’s / CIPC / CSD

Enterprises owned by black women. 10 Copies of ID’s / CIPC / CSD

Entities that are small, medium, and micro 5 CSD / BEE certificate / Sworn

enterprises. Affidavit

7.4.3. The following must be submitted to claim the points for specific

goals:

7.4.3.1. CIPC proof and CSD Report for the last three (3) months from the closing

date of this RFQ Tenderers are encouraged to obtain the 3 months CIPC

proof and CSD Report from https://eservices.cipc.co.za/. Failure to submit

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the CIPC proof and CSD Report will result in zero (0) scoring for specific

goals.

7.4.3.2. The points scored for the specific goal must be added to the points scored

for price and the total must be rounded off to the nearest two decimal

places.

7.4.3.3. Final appointment to be awarded to the tenderer scoring the

highest points.