Supply and delivery of stationery for 12 months – winnie madikizela-mandela local municipality (wmm-lm 10/07/26/01 sta)

• Closing date: 7 August 2026.
• Closing time: 12:00.
• Published date: 17 July 2026.
• No briefing session or site visit dates are specified.

• Technical enquiries: Mr M. Madikizela, 082 758 7942, [email protected].
• Supply Chain Management enquiries: Mr Z. Khala, 039 251 0230, [email protected] / [email protected].
• Submission email: [email protected].
• Physical address: Winnie Madikizela-Mandela Local Municipality, P O Box 12, Bizana, 4800.

• Submit bids via email to [email protected] by 7 August 2026 at 12:00.
• Use the official tender forms provided; do not retype.
• Include a subject/reference number in the email.
• Late, incomplete, or faxed bids will not be accepted.
• Ensure all required documents are fully completed; missing compulsory sections may render the bid non-responsive.
• The municipality reserves the right to accept part or all of any bid, and is not obliged to accept the lowest bid.

• Each page of tender document and schedules must be initialed by authorised person.
• Failure to complete all blank spaces may render tender liable to rejection.
• Required forms include: Details of Bidder, Consent Letter, Invitation to Bid, Evaluation Criteria, Contract Form, Price Schedule, Specifications, Conditions of Tender, General Conditions of Contract, Preference Point System Claim Form, Declaration of Interest, Declaration Certificate for Local Production and Content, Preference Points Claim Form, Declaration of Bidder's Past SCM Practices, Certificate of Independent Bid Determination, Track Record, Demonstrated Experience, Authority to Sign Bid Document, Form of Offer and Acceptance, Schedule P – Bid Checklist.

Minimum 70% score on functionality evaluation (60 points for experience, 40 for capacity). Experience criteria: >2 years in operation, supply of similar goods exceeding R300,000 over last 2 years. Capacity criteria: Registered as stationery distributor or has approved account, supplied >R300,000 in last 12 months, commitment to deliver within 3 working days, proof of funding availability >R1 million. Must comply with 80/20 preferential points system for B-BBEE goals.

• Supply and delivery of a wide range of stationery items for 12 months.
• Items include printers, toners, paper, registers, books, envelopes, office supplies, and specialised forms (e.g., motor vehicle forms, traffic registers).
• Detailed item list with quantities and delivery frequencies (monthly, quarterly, once-off) provided.
• Goods must conform to standards mentioned in tender documents.
• Inspection and testing of goods may be conducted at the supplier’s premises.

• Variation orders limited to changes not exceeding 15% of original contract value.
• For measurable quantities, unit price reductions may be negotiated without price escalation.
• Delivery commitment: within 3 working days after items requested.

• Bidders must demonstrate experience: operation for over 2 years and supply of goods/services exceeding R300,000 over last 2 years.
• Provide signed appointment letters, purchase orders, and reference letters (not older than 3 months).
• Documents will be verified for authenticity.
• Ensure reference letters are verifiable; use official email addresses and clearly state name and position of signatory.

• Pre-tender testing is for bidder's account.
• Inspections, tests, and analyses may be conducted at supplier's premises.
• If goods comply, inspection costs borne by purchaser; if non-compliant, by supplier.
• Non-compliant goods may be rejected and must be replaced at supplier's cost.
• Goods must conform to standards in tender documents and specifications.

• Only firm prices accepted; non-firm prices or those subject to exchange rate variations will not be considered.
• Prices must be quoted per unit rate as per the items sheet; failure results in non-responsiveness.
• Municipality reserves the right to adjust arithmetical errors in rates and totals.
• Telegraphic or faxed quotations not accepted except for amendments.
• Price schedule includes 164 items with quantities and frequencies (monthly, quarterly, once-off).

• Only firm prices accepted; non-firm prices or those subject to exchange rate variations will not be considered.
• Prices must be quoted per unit rate as per the items sheet.
• The municipality reserves the right to adjust arithmetical errors in rates and totals.
• Payment terms: within 30 days after receipt of invoice accompanied by delivery note.
• Bids over R2.3 million may not be considered if the bidder is not VAT registered or lacks proof of VAT registration.

• Central Supplier Database (CSD) registration is mandatory.
• Submit valid Tax Compliance Status PIN from SARS or a printed TCS certificate.
• Provide CIPC registration documents and certified ID copies of directors (not older than 3 months).
• Submit Billing Clearance Certificate or statement confirming no undisputed municipal accounts are over 30 days overdue.
• Local content threshold is 100%.
• Required bid documents: MBD1, MBD4, MBD6.1, MBD6.2, MBD6.4, MBD8, MBD9.
• Joint ventures must submit tax compliance documents for all partners and a signed agreement indicating the lead partner.

• Contract form (MBD7) must be signed by successful bidder.
• Payment within 30 days after receipt of invoice accompanied by delivery note.
• General Conditions of Contract (GCC) apply and may not be amended.
• Special Conditions of Contract (SCC) supplement GCC; SCC prevails in conflict.
• Warranty: goods must be new, unused, current models; warranty valid for 12 months after delivery or 18 months after shipment.
• Performance security may be required within 30 days of award (amount per SCC).
• Variation orders limited to 15% of original contract value.
• Supplier may not assign obligations without prior written consent.
• Delays, penalties, termination for default, force majeure, and dispute settlement clauses apply.

• Municipality reserves the right to accept part or full bid; not obliged to accept lowest bid.
• Bids must be submitted on official forms (not retyped) or online.
• Bids subject to Preferential Procurement Policy Framework Act, Preferential Procurement Regulations 2017, GCC, and any SCC.
• No bids considered from persons in service of the state.
• Bids must remain valid for 90 days from closing date.
• Withdrawal of tender only with municipality's consent.
• Results will be published on municipal website.

• Bids over R2.3 million over contract term will not be considered if bidder is not VAT registered or has not submitted proof of VAT registration process.
• Bids must be delivered by stipulated time to correct address; late bids not accepted.
• All bids must be submitted on official forms provided (not retyped) or online.
• Tax compliance: submit SARS PIN or printed TCS certificate; foreign suppliers complete pre-award questionnaire.
• Joint ventures/consortia: each party must submit separate TCS/PIN/CSD number.
• Failure to provide required particulars may render bid invalid.

• Functionality evaluation: 100 points total, minimum 70% to proceed.
• Experience (60 points):

• In operation >2 years (30 points) – provide signed appointment letters/Purchase Orders for similar items.
• Supplied goods/services >R300,000 in last 2 years (30 points) – provide signed appointment letters/Purchase Orders and reference letters (not older than 3 months).

• Capacity to Deliver (40 points):

• Registered as direct stationery distributor or has approved account with certified distributor (10 points) – provide certificate/confirmation/agreement.
• Supplied stationery or similar goods >R300,000 in last 12 months (10 points) – provide appointment/reference letter (not older than 3 months).
• Written commitment to deliver within 3 working days (10 points).
• Written proof/guarantee from bank/accredited funder for funds >R1 million (10 points).

• Preference points: 80/20 system – 80 for price (VAT inclusive), 20 for specific goals:

• South African: 3 points
• Black: 3 points
• Women: 3.5 points
• Youth: 3.5 points
• Disabled: 3.5 points
• Military Veteran: 3.5 points

• Documentary proof required for preference points (e.g., sworn affidavit for disabled).