Lease of office space for w&rseta mpumalanga regional office (2026-2030)

Supply Chain Management (SCM) enquiries: Phone: 012 622 9500, Email: [email protected]. Technical enquiries: Phone: 012 622 9560, Email: [email protected]. Submission address: 1909 Riverside Office Park, Cnr Lenchen and Heuwel Avenue, Hennops House, Centurion.

Submit bids in hardcopy only: one (1) original Compliance and Technical Proposal, plus Price Proposal (if applicable). Use official forms provided (do not re-type). Deposit bids in the bid box at: 1909 Riverside Office Park, Cnr Lenchen and Heuwel Avenue, Hennops House, Centurion. Late bids will not be accepted. Bid validity period: 120 days from submission date. Do not use pencil or erasable ink. All amendments must be signed by an authorised signatory and accompanied by a letter on official letterhead. Alternative bids are allowed only if a main bid is also submitted, with a comparison schedule. Bids must not be altered except to correct tenderer errors or comply with employer instructions.

Evaluation uses the 80/20 preference point system: 80 points for price, 20 points for specific goals. Price scoring formula: Ps = 80(1 - (Pt - Pmin)/Pmin), where Ps = points scored, Pt = tender price, Pmin = lowest acceptable tender price. Specific goals include: HDI/Black ownership (max 11 points), Women ownership (4 points), People with Disability ownership (2 points), Promotion of Local Economy & RDP (max 9 points: Youth ownership 2, SMMEs 4, Enterprise in Mpumalanga 3). Proof required: Valid B-BBEE certificate, sworn affidavits, CIPC documents, or certified copies. Non-submission of SBD 6.1 results in zero points for specific goals. Bidders must be registered on CSD and tax compliant. Sub-contracting limited to 25% of contract value. Joint Ventures/Consortia must submit a joint agreement and B-BBEE certificate (or lead partner’s certificate).

Appointment of a property owner or mandated property management company to provide leased office space for the W&RSETA Mpumalanga Regional Office for the period 2026-2030. Property owner must complete a Certificate of Authority (SBD Part E) if mandating a representative. The mandatee must confirm acceptance of the mandate to: complete compliance documents, sign agreements on behalf of the property owner, and manage/be responsible for the property for the lease duration. The lease must comply with all terms in the bid document and General Conditions of Contract (GCC).

Price schedule must be in South African Rand (ZAR), inclusive of VAT and disbursements. Performance security may be required within 30 days of contract award (form and amount specified in Special Conditions of Contract). Penalties apply for late completion if the delay is the service provider’s fault. Payment terms and conditions will be specified in the Special Conditions of Contract. Arithmetical errors in pricing will be corrected per PPR 2022 rules: amounts in words govern over figures; line item totals govern over unit rates; tendered totals govern over summed prices.

Mandatory: Register on Central Supplier Database (CSD) at https://secure.csd.gov.za/ and submit proof of registration. Submit Tax Compliance Status (TCS) PIN or CSD summary report (MAAA number) to verify tax status. For foreign bidders: submit completed SBD 1 to SARS for a Confirmation of Tax Obligation letter. Complete and sign SBD 1 (Invitation to Bid), SBD 4 (Declaration of Interest), and SBD 6.1 (Preference Points Claim Form). For consortia/JVs: each party must submit separate TCS/CSD documentation. Submit a joint B-BBEE certificate or affidavit (or lead partner’s certificate if joint certificate unavailable). SAQA accreditation required for foreign qualifications. Do not employ state officials or entities with state officials as directors/members. Bid documents must not be completed in pencil or erasable ink. Prohibited: Persons in the service of the state, their companies, or advisors to the state.