Procurement of design studio equipment and professional setup for kwazulu-natal DPWI head office

Closing date: 15 May 2026. Closing time: 11h00. Offer validity period: 120 days from closing date.

Bid procedure enquiries: Lindiwe Ngcobo, Tel: 033 355 5440, Email: [email protected]. Technical enquiries: Martie Barret, Tel: 033 355 5687, Email: [email protected]. Submission address: Bid box at 191 Prince Alfred Street, Department of Public Works KZN Oliver Tambo House Head Office, Pietermaritzburg 3200. Tender documents available for download at www.kznworks.gov.za.

Submit bids in a sealed envelope to the bid box at 191 Prince Alfred Street, Department of Public Works KZN Oliver Tambo House Head Office, Pietermaritzburg 3200 by 11h00 on 15 May 2026. Late, posted, faxed, emailed, or telephonic submissions will not be accepted. Use official bid forms (SBD 1, SBD 3, SBD 4, SBD 6.1, SBD 7) without retyping. Photocopies are allowed but must include original signatures. Each page must be initialed. Correcting fluid is prohibited. Bids must be complete and include: three (3) reference letters for similar projects, a confirmation letter for delivery within 5 weeks of order issuance, and all required declarations (e.g., CSD registration, tax compliance, B-BBEE status). Failure to comply with any instruction (e.g., missing bid number on envelope, alterations not initialed) will result in immediate disqualification.

Evaluation uses the 80/20 preference point system. Price accounts for 80 points (lowest acceptable bid scores highest). Specific goals account for 20 points, allocated as follows: 20 points for 100% Black Ownership (documentary proof: sworn affidavit signed and dated by Commissioner of Oaths). Tenderers must explicitly indicate how they claim points for each preference goal. Failure to submit required proof for specific goals will result in zero points for that category. The successful bidder will be the one with the highest total points (price + specific goals).

Procurement of Design Studio Equipment and Professional Setup for Head Office officials. Required items include: Signage (Acrylic 'Design Studio' board with LED light-up), Timber slat screen wall (2600mm height x 4000mm length), Smart Touch Screen (86-inch Interactive Display Panel with stylus pen), Headsets (10 x Wired Professional Headband Stereo, Black), Espresso Coffee Machine (Fully Automatic 20 Bar Touch Screen), Furniture (Metropolitan Armchair, Cloud Curve Statement Sofa in leather, Wooden round coffee table with glass top, Adjustable Height Chrome Dome and Arc Floor Lamp), Picture Frames (4 x A0 and 6 x A1 Black timber frames, including images provided by the department), Indoor Plant Pots (2 x Tall Tapered Square Design, 6 x Tapered Square Design, fiberglass, glossy finish), Magazine Stands (2 x Foldable Magazine Rack Stand, aluminum alloy and transparent acrylic), Bicycle (non-cyclists - bicycle on the wall), Drone (equivalent to DJI Mavic 4 Fly More Combo with RC Controller, including specified features), Sandblasting (white Frost Finish on existing glass doors: 2700mm x 3200mm with side light and 2100mm x 1500mm). Service provider must set up and calibrate the studio to ensure full operational status. Training for 2 officials on drone operation is required. All items must meet the specifications provided in Annexures A, B, C, and D.

Submit pricing on the official SBD 3.1 (Firm Prices) form. Only firm prices (including VAT at 15%) will be accepted. Non-firm prices or prices subject to exchange rate variations are not considered. Offer must remain valid for 120 days from the closing date. Bid price must include all applicable taxes (VAT, PAYE, income tax, UIF, SDL). Provide a breakdown of the bid price in the pricing schedule, including unit prices, quantities, and total amounts. For consortia/joint ventures, each party must submit separate tax compliance documentation. Payment terms and bonds/guarantees are not explicitly detailed in the document.

Mandatory compliance requirements: Registration on the Central Supplier Database (CSD) by closing date (disqualification if not registered). Submit CSD registration number and signed declaration (SBD 4) confirming CSD information is correct and up to date. Tax Compliance: Submit SARS Tax Compliance Status (TCS) PIN or printed TCS certificate. For consortia/joint ventures, each party must submit separate TCS PIN/CSD number. B-BBEE: Submit B-BBEE Status Level Verification Certificate or Sworn Affidavit (for EMEs and QSEs). 20 preference points allocated for 100% Black Ownership (sworn affidavit required). No bids accepted from persons in the service of the state or entities with directors/members in state service. Bidder’s Disclosure (SBD 4) must be completed to confirm no conflicts of interest or restrictive practices. Proof of authority to sign (e.g., company resolution) must be submitted.