Lease of office accommodation for legal aid south africa’s burgersfort satellite office (5-Year term)

Closing date: 09 June 2026 at 11h00. Optional briefing session: 18 May 2026, 15:00–16:00 at Suite 2, Umshanti Building, Ground Floor, 83 Aloe Street, Aloe Ridge West, 1150.

Bid enquiries: Thandi Molemi, Email: [email protected], Tel: (013) 756 4500. Technical enquiries: Sipho Ndhlovu, Email: [email protected], Tel: (013) 756 4500. Submission address: Legal Aid House, 29 De Beer Street, Braamfontein, Johannesburg, 2001.

Submit proposals in a sealed envelope marked with: Tender Number (09/2026), Closing Date (09 June 2026, 11h00), and Company Name. Deposit in the locked tender box at Legal Aid House, 29 De Beer Street, Braamfontein, Johannesburg, 2001. All annexures must be completed in full, with clear numbering and marked attachments. Non-compliance risks disqualification. Tender forms must be handwritten in black ink. No electronic submissions (email, fax, etc.) accepted. Proposals must remain valid for 150 days.

Evaluation uses the 80/20 Preferential Points System: Price = 80 points, B-BBEE status level of contribution = 20 points. Bidders must provide: (i) Reference sites for verification, (ii) Proof of affirmative action and B-BBEE compliance, (iii) Original valid tax clearance certificate or CSD registration, (iv) SBD 6.1 form for empowerment support. Properties must be available for inspection within 5 days of request; failure results in disqualification. Site inspection certificate required. Legal Aid SA may negotiate with the highest scorer for further rental/refurbishment reductions. Failure to participate in negotiations within 5 days may lead to disqualification.

Office accommodation required for Burgersfort Satellite Office: Minimum 126m², maximum 141m² with 4 parking bays. Must be near local courts and public transport (taxi ranks, train stations, bus terminals). Standalone building preferred. Ground floor or building with functional lifts. Secure, lockable parking for Legal Aid SA vehicles. Disability-friendly. Compliance with all building laws, regulations, and health/safety bylaws. Zoned for office/business/commercial use (title deed and zoning certificate required). Must allow Legal Aid SA branding/signboard. Includes: Telephone/computer network points, emergency generator backup. Refurbishment requirements: Floorplans, commitment letter with tenant installation amount, partitioning, air-conditioning (split units), painting/floor covering in corporate colours, power skirtings (2 plugs per workstation), network/telephone points, blinds, space plan, UPS facility integration. Toilets: 2 (1 female cubicle + basin, 1 male cubicle + basin + urinal). Space for 11 staff, waiting area, consultation rooms, reception.

Provide a detailed breakdown of total charges, implementation, and support services costs, including total bid amount. Prices must be quoted in South African Rand. Firm tender prices preferred. Payment terms: Legal Aid SA approves project plans/costs; no delivery before official order. Defects due to poor workmanship must be rectified at bidder's cost. All costs for proposal/presentation are bidder's responsibility and non-reimbursable.

Proof of registration on National Treasury’s Central Supplier Database (CSD) as an active, tax-compliant, non-restricted supplier. Original valid tax clearance certificate or CSD registration. B-BBEE compliance and affirmative action practices required. SBD 6.1 form for empowerment support. Property must comply with zoning and building regulations (title deed and zoning certificate may be required).

Closing Date: 09 June 2026 at 11h00 AM. Optional Briefing Session: 18 May 2026, 15:00–16:00 PM, Suite 2, Umshanti Building, Ground Floor, 83 Aloe Street, Aloe Ridge West, 1150.

Bid Enquiries: Ms. Thandi Molemi, Tel: (013) 231 7058, Email: [email protected]. Technical Enquiries: Mr. Sipho Ndhlovu, Tel: (013) 231 7058, Email: [email protected]. Submission Address: Legal Aid House, 29 De Beer Street, Braamfontein, Johannesburg, 2001.

Submit a sealed envelope marked with: Tender Number (09/2026), Closing Date (09 June 2026), Time (11h00 AM), and your company name. Deposit it in the locked tender box at Legal Aid House, 29 De Beer Street, Braamfontein, Johannesburg, 2001. All annexures must be completed in full using the given numbering format. Attachments must be clearly marked. Non-compliance risks disqualification. Tender forms must be handwritten in black ink. No electronic submissions (email, fax, etc.) will be accepted. Proposals must remain valid for 150 days from closing date. All documents become the property of Legal Aid SA. Required returnables: SBD 1 (Invitation to Bid), SBD 2 (Tax Clearance), SBD 3.1 (Pricing Schedule), SBD 4 (Bidder’s Declaration), SBD 6.1 (Preference Points Claim Form).

Evaluation is based on a 80/20 points system: 80 points for price, 20 points for B-BBEE Level of Contribution. Bidders must provide proof of CSD registration (active, tax-compliant, not restricted). B-BBEE status must be verified via SBD 6.1 (certificate or sworn affidavit for EMEs/QSEs). Reference checks will be conducted on provided sites. Affirmative action and SMME empowerment practices are required. Failure to meet these criteria may disqualify the bid.

Provision of office accommodation for up to five (5) years for Legal Aid SA’s Burgersfort Satellite Office. The bidder must ensure the solution is complete, compliant with specifications, and delivered within the required timeframe. All defects (patent or latent) due to poor workmanship must be rectified at the bidder’s cost. Intellectual property rights for any works created under this contract will vest in Legal Aid SA unless otherwise agreed in writing. The bidder must assume full responsibility for the service, including any subcontracting arrangements.

Submit firm prices only (non-firm prices will not be considered). Prices must be quoted in South African Rand (ZAR) and include all applicable taxes (VAT, PAYE, income tax, UIF, SDL). A detailed breakdown of costs, implementation, and support services must be provided. Payment terms: Legal Aid SA will approve project plans and costs; no delivery before an official order is issued. Travel and subsistence costs may be refunded if pre-approved, per Legal Aid SA’s travel policy. All bid-related expenses are the bidder’s responsibility and non-reimbursable.

Mandatory: Valid Tax Clearance Certificate (original, not certified copy) or SARS TCS PIN. CSD registration (active, tax-compliant, not restricted). B-BBEE Status Level Verification Certificate or sworn affidavit (for EMEs/QSEs). Proof of authority to sign (e.g., company resolution). No bids accepted from state employees, companies with state-employed directors, or close corporations with state-employed members. Consortia/joint ventures/sub-contractors must each submit separate TCS certificates, PINs, or CSD numbers. Foreign bidders must comply with SARS tax obligations or provide proof of exemption.

• Closing date: 2026-06-09 at 11:00 UTC (from tender record).

• Tenant (Legal Aid South Africa): Physical address: Legal Aid House, 29 De Beer Street, Braamfontein, 2017. Postal address: Private Bag X 76, Braamfontein, 2017.
• No email, phone, or fax numbers provided in the document.

• Submit a fully completed Request for Proposal (Schedule 1) as per Annexure B.
• Include a separate letter with a detailed breakdown of any additional charges (e.g., parking, other fees).
• Provide three contactable references with: full name, telephone/cell number, email address, and company name (if applicable).
• The contract must be signed by the Service Provider’s authorised signatory, including their full name and capacity.
• Disqualification risks: missing breakdown of other charges, incomplete reference details, or unsigned/incorrectly signed authority page.

• Scope: Lease of office accommodation (office space, parking bays, and other charges) for up to five (5) years at Burgersfort satellite office.
• Deliverables: Provide premises as described, including maintenance of internal and external facilities (general maintenance, wear-and-tear, garden, air-conditioning, lifts, flooring, municipal rates, insurance, fire-fighting equipment, light-bulb replacement).
• Tenant (Legal Aid SA) responsibilities: water & electricity consumption, sanitary services, refuse removal, domestic cleaning, consumables supply, internal maintenance (brake & pay rule), alarm/security system, furniture & equipment.
• Standards: Rental escalates annually at a compounded rate (percentage not specified in document). VAT applicable at standard rate.
• Capacity: Service Provider must manage all listed maintenance duties for the lease term.

• Basic rental (excluding VAT) paid monthly as per clause 2.7.
• Annual escalation rate (compounded) as per clause 2.6 (percentage not specified).
• Payment to Landlord’s bank account (details: account name, number, institution, branch, code, type, reference number, VAT registration number – not provided in document).
• Tenant Installation Allowance may apply (amount not specified).
• No explicit pricing format, performance bonds, guarantees, or payment terms described.