Lease of office accommodation for legal aid sa’s elukwatini (eerstehoek) satellite office – 5-Year operational lease

Bid enquiries: Tumelo Ramphele, Email: [email protected], Tel: (017) 819 7291. Technical enquiries: Mphile Ndzondo, Email: [email protected], Tel: (017) 819 7291. Submission address: Legal Aid House, 29 De Beer Street, Braamfontein, Johannesburg, 2001.

Submit proposals in a sealed envelope marked with: Tender Number (10/2026), Closing Date (09 June 2026, 11h00), and Company Name. Deposit in the locked tender box at Legal Aid House, 29 De Beer Street, Braamfontein, Johannesburg, 2001. All annexures must be completed in full, using the given numbering format. Attachments must be clearly marked. Non-compliance risks disqualification. Tender forms must be handwritten in BLACK ink. No electronic submissions (email, fax, etc.) will be considered. Proposals must remain valid for 150 days.

Evaluation uses the 80/20 Preferential Points System: Price = 80 points, B-BBEE status level of contribution = 20 points. Bidders must provide: reference sites for verification, proof of affirmative action and B-BBEE compliance, original valid tax clearance certificate or CSD registration, and SBD 6.1 form. Properties must be available for inspection within 5 days of request; failure results in disqualification. Highest-scoring bidder may enter negotiations for further rental/refurbishment cost reductions. Failure to participate within 5 days may lead to disqualification.

Office accommodation required for Elukwatini (Eerstehoek) Satellite Office. Must be: in proximity to local courts and public transport (taxi ranks, train stations, bus terminals); standalone building preferred. Space: 86.4m²–106.4m² (bids outside this range disqualified), with 4 parking bays. Must include: 2 toilets (1 female cubicle + basin, 1 male cubicle + basin + urinal), working space for 6 staff, public waiting area, consultation rooms, reception area. Building must be ground floor or have functional lifts, secured lockable parking, disabled-friendly, compliant with building laws/regulations (including health and safety), zoned for office/business/commercial use (title deed and zoning certificate required). Must allow Legal Aid SA branding/signboard. Required infrastructure: telephone/computer network points, emergency generator backup. Refurbishment requirements: submit floorplans, commitment letter (with tenant installation amount), partitioning per Legal Aid SA specs, split-unit air-conditioning, painting/floor covering in corporate colours, power skirtings (2 plugs per workstation), network/telephone points, blinds in corporate colours, space plan, UPS facility integration (Legal Aid SA provides UPS unit).

Provide a detailed breakdown of total charges, implementation, and support services costs, including refurbishment allowances. Prices must be quoted in South African Rand (ZAR) and remain firm for the contract duration. Legal Aid SA will approve project plans and costs; no delivery before official order. Payment terms: accounts paid within 30 days of invoice. Defects due to poor workmanship must be rectified at bidder’s cost. All costs for corrections must be separately noted on billing documentation.

Bidder must: be registered on National Treasury’s Central Supplier Database (CSD) as an active, tax-compliant, non-restricted supplier. Provide original valid tax clearance certificate or CSD proof. Demonstrate affirmative action employment practices and B-BBEE compliance (SBD 6.1 form required). Properties must comply with all building laws, health/safety regulations, and zoning requirements. Title deed and zoning certificate may be required before award.

Bid Enquiries: Mr. Tumelo Ramphele, Tel: (017) 819 7291, Email: [email protected]. Technical Enquiries: Mr. Mphile Ndzondo, Tel: (017) 819 7291, Email: [email protected]. Submission Address: Legal Aid House, 29 De Beer Street, Braamfontein, Johannesburg, 2001.

Submit a sealed envelope marked with: Tender Number (10/2026), Closing Date (09 June 2026), Time (11h00 AM), and your company name. Deposit it in the locked tender box at Legal Aid House, 29 De Beer Street, Braamfontein, Johannesburg, 2001. All annexures must be completed in full, using the given numbering format. Attachments must be clearly marked. Non-compliance risks disqualification. Tender forms must be handwritten in BLACK ink. No electronic submissions (email, fax, etc.) are accepted. All documents become the property of Legal Aid SA. Proposals must remain valid for 150 days from closing date.

Evaluation is based on: Price (80 points) and B-BBEE Level of Contribution (20 points). Bidders must provide proof of CSD registration (active, tax-compliant, not restricted). Reference sites must be provided for verification. Affirmative action and SMME empowerment practices are required. The 80/20 preference system applies. Clarifications or demonstrations may be requested within 24 hours; failure to comply may disqualify the bid.

Provision of office accommodation for up to five (5) years for the Elukwatini (Eerstehoek) Satellite Office. The bidder must ensure the solution is complete and meets all specified requirements. Deviations from specifications must be documented. Quality assurance: defects due to poor workmanship must be rectified at the bidder's cost. Intellectual property rights for works created under this contract vest in Legal Aid SA unless otherwise agreed in writing.

Firm prices only (non-firm prices will not be considered). Prices must be quoted in South African Rand (ZAR) and include all applicable taxes (VAT, PAYE, income tax, UIF, SDL). A detailed breakdown of costs must be provided. Payment terms: Legal Aid SA will approve project plans and costs; no delivery before an official order is issued. Travel and subsistence costs may be reimbursed if pre-approved, with documentary evidence. All bid-related expenses are the bidder's responsibility.

Mandatory: Valid Tax Clearance Certificate (original, not certified copy) or TCS PIN via SARS eFiling. CSD registration (active, tax-compliant, not restricted). B-BBEE Status Level Verification Certificate or Sworn Affidavit (for EMEs/QSEs) to qualify for preference points. Consortia/joint ventures/sub-contractors must each submit separate tax compliance and CSD proof. No bids accepted from state employees or entities with state-employed directors/members. SBD forms (1, 2, 3.1, 4, 6.1) must be completed and submitted. Failure to comply invalidates the bid.

Submit the following returnable documents as part of the proposal: 1) Completed Request for Proposal (Annexure B) with Schedule 1, including full details of the landlord (company/CC/trust/individual name, registration or ID number, and authorized signatory capacity). 2) Physical and postal address of the leased premises, including Erf number and full description. 3) Commencement and expiry dates of the lease. 4) Landlord’s banking details (account name, number, institution, branch name/code, account type, reference number, VAT registration number). 5) Rental breakdown for each year (1-5), specifying office space (m²), parking bays, and other charges, with VAT calculations (15%). 6) Annual escalation rate (compounded). 7) Total lease cost for 5 years. 8) Tenant installation allowance (if applicable). 9) Three contactable references (name, phone, email, company). 10) Domicilium citandi et executandi for both landlord and tenant. 11) Signed contract by the service provider’s authorized representative (full names and capacity).

Scope: Provision of office accommodation for Legal Aid South Africa’s Elukwatini (Eerstehoek) satellite office for up to 5 years. Deliverables: Leased premises must meet the physical address and description requirements. Responsibilities: Service Provider (Landlord) must cover: internal maintenance (general and normal wear & tear), external maintenance, garden maintenance, air conditioning maintenance, lift maintenance, floor covering (normal wear), municipal rates and increases, insurance and all increases, replacement of light bulbs, and fire-fighting equipment and services. Legal Aid South Africa (Tenant) is responsible for: water and electricity consumption (as per municipal account), sanitary services and refuse removal, domestic cleaning services, consumables supply, internal maintenance (break & pay rule), alarm/security system maintenance, replacement of light bulbs, and furniture/office equipment/appliances.

Pricing must include: 1) Basic monthly rental (excluding VAT) for office space (per m²), parking bays, and other charges. 2) VAT at 15%. 3) Annual escalation rate (compounded) applied to rental from each anniversary of the commencement date. 4) Total monthly payable amount for each year (1-5), including VAT. 5) Total lease agreement cost for 5 years. 6) Tenant installation allowance (if applicable). 7) Payment terms: Tenant (Legal Aid SA) pays rental to the landlord’s specified bank account. 8) Additional charges: Electricity and water (as per municipal account). 9) A detailed breakdown letter for any other charges must be submitted and supported.